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Payment of tuition fees is due in advance of lessons. Please refer to terms and conditions for full details.
Instrumental and Vocal Tuition(Academic year 2016-2017)
Denbighshire Music Co-operative is a not-for-profit organisation providing quality music tuition in the Denbighshire area. Our music teachers currently work with a large number of pupils in over 70 local schools, as well as providing lessons out of school to students of all ages. We provide tuition on a wide range of instruments and voice, aiming to develop each pupil's musical potential according to their individual needs and aspirations.
Our teachers are competent performers and teachers on their specialist instruments. All teachers are checked by the Disclosure and Barring Service, (formerly the Criminal Records Bureau), before commencing teaching. They are provided with professional development sessions and their teaching is monitored regularly.
Tuition is available on recorder, flute, oboe, clarinet, bassoon, tenor horn, saxophone, trumpet, cornet, trombone, French horn, euphonium, tuba, violin, viola, cello, double bass, piano, electronic keyboard, guitar (classical, acoustic, electric and bass), ukulele, drums, harp, flugelhorn, baritone, orchestral percussion, voice, music theory and aural work.
Denbighshire Music Co-operative will provide your child with an instrument and the tutor will help guide you and your child into choosing the correct instrument that is most suitable. We will maintain the instruments and ask that they are looked after and securely stored.
Lessons and Fees
There is a range of lesson options and prices (see application form). For payment options please see 2.2 of our Terms and Conditions. We aim to provide 30 lessons each academic year. The number of weeks per term may vary from year to year according to school term dates, public holidays, etc. If a teacher is absent, the lesson will either be delivered in a "make-up" week at the end of term, or if this is not possible, a credit will be issued on the following term's invoice.
Pupils who are in care or are entitled to free school meals may be able to access free lessons/financial assistance through their school. If this is not available, please contact our office to discuss alternative options. Documentary evidence will be required.
Applying for lessons
A cheque/postal order for £20.00 must accompany all application forms, irrespective of chosen payment method. The cheque will not be cashed until the teacher has confirmed he/she is able to provide lessons requested by you. On receiving your application, the office staff will arrange lessons with an appropriate teacher and the teacher will contact you to confirm arrangements. The initial £20 payment will allow lessons to commence promptly and you will receive an invoice for the balance of payment due. To ensure continuity of lessons, prompt payment should be made on receipt of invoice.
Where a teacher does not have availability, the application will be placed on a waiting list for 6 months.
Terms and Conditions(Academic year 2016-2017)
Before completing the application form, please read the following terms and conditions and retain for reference.
1.1 All applications for tuition must be completed and signed by the pupil's parent/ carer. Lessons cannot be arranged without parental consent or receipt of payment for the first term of tuition. If tuition cannot be arranged, pupil details will be retained on a waiting list for 6 months.
2 Payment2.1 A cheque or postal order to the value of £20.00 is required with each application. The cheque will not be cashed until the teacher has confirmed he/she will be able to provide the tuition requested by the parent. This initial payment will be deducted from the value of the first invoice issued.
2.2 Payment for lessons is required termly in advance and is non-refundable. Payment options include.
a) Full payment within 14 days of invoice date by cheque or by bank transfer — for bank transfer details please contact the office.
b) Two equal instalments — first cheque dated 14 days from the invoice date; second cheque dated one month after the first instalment date
c) Standing order - please contact the office for a Standing Order form.
2.3 Payment or payment arrangements must be made within 14 days of the invoice date to ensure continuation of lessons. Failure to pay as agreed will automatically suspend any further tuition. Reinstatement will be at the discretion of the teacher and the Co-operative. Lessons missed due to suspension will be forfeited.
2.4 Sheet music, accessories, instrumental hire, courses, workshops, examination and accompanist fees are not included in the tuition fee.
3 Financial Assistance
3.1 Where financial assistance is provided by a third party organisation or external fund, this may be reviewed on a termly basis. Information will be shared with the relevant agency to facilitate funding. Liability for payment of lessons remains the responsibility of parents/carers unless funding is agreed by an approved agency and funds or vouchers as relevant are received by the Denbighshire Music Co-operative.
4 Attendance, refunds and cancellation
4.1 The Co-operative aims to provide 30 lessons per academic year. The number of lessons per term may vary according to the number of teaching sessions available. If the total number of lessons provided each term falls below the due number of lessons to be provided because of teacher absence, a credit or refund will be given.
4.2 Credits or refunds cannot be given for lessons missed by the pupil for any reason (unless due to long-term illness or hospitalisation, in which case written notice will be required, and should be provided as soon as possible). In the case of pre-planned events, e.g. teacher-training days, school visits, exams, work experience, etc, 7 days' written notice is required. Although no guarantees can be made, it may be possible for teachers to re-schedule lessons. If a lesson is missed because of these circumstances and cannot be made up, a credit note or refund will be issued. Please note that where absence from lessons is due to school related events, e.g. teacher-training day, it is the parent/carer's responsibility to ensure notice is given to the Co-operative.
4.3 If your child is withdrawn, excluded or suspended from school and lessons cannot be provided in school, the Cooperative office must be informed immediately to discuss future provision of lessons. Otherwise, any missed lessons will be forfeited.
4.4 Lessons may be cancelled at the end of a term (i.e. December, March/April, or July). Written notice of cancellation must be received by the office before the first day of the new term, otherwise a 4-week cancellation fee will be payable.
4.5 All information regarding 4.2, 4.3 and 4.4 should be sent to the Co-operative office and not to the school or individual teacher.
5.1 The Co-operative does not accept liability for loss or damage to any personal possessions or personal injury, however caused.
6 Terms and Conditions
6.1 The Co-operative reserves the right to alter the above Terms and Conditions without prior notice. Any decision made by the Co-operative concerning these Terms and Conditions shall be final.
Please note that these Terms and Conditions are legally binding. Your signature on the application form confirms that you have read and understood them and that you agree to abide by them.
We are committed to the principles of data protection and information management. All personal held on information computer and manual files will remain confidential to the Denbighshire Music Co-operative and will not be shared with unauthorised individuals or external companies. However, to facilitate the provision of lessons on school premises, information may be shared with authorised individuals at your child's school. If financial assistance is required, information will be shared with the relevant agencies or organisations.
Under the Data Protection Act, you have the right to receive a copy of the personal data we have about you. To receive a copy, please contact the Office Manager.
On behalf of the pupil named overleaf, I apply for instrumental/vocal tuition with the Denbighshire Music Cooperative Ltd. I have read the terms and conditions and agree to pay fees when required. I understand that lessons will be renewed automatically, and that if I wish to cancel lessons I must ensure that my request in writing is received before the first day of the new term, otherwise a 4-week cancellation fee will be payable (see condition 4.5).
Please note that our terms and conditions are legally binding.