EXHIBITOR INSTRUCTIONS / TERMS & CONDITIONS
Please read all Event Instructions / Terms & Conditions and retain a copy for your records.
Location: The Walnut Creek Art & Wine Festival takes place in Heather Farm Park at 301 N. San Carlos Drive off of Ygnacio Valley Road in Walnut Creek. Exhibitor display spaces will be within the park area, and all on the grass.
Festival Weather: Walnut Creek is usually warm and potentially windy in the afternoon. Some form of shade protection in your set-up is recommended and all booths must be weighted against potential afternoon breezes.
Fees / Payment: Fees are based on space location, space size, and the date the application is received. The Space Fee is for the space only, no structures are included.
- Payment Processing - Payment will be processed upon acceptance into the event. If payment was submitted by check and applicant is not accepted, the check will be voided and destroyed.
- Paying by Credit Card - If paying by credit card, a 3.5% service fee will be added to the total charged.
- Paying by Check - If paying by check, write "CHECK" in the coupon box in the payment section below to complete the application, and follow with mailed check. Pay subtotal amount (no processing fee). Make check payable to Walnut Creek Chamber of Commerce and mail to 1280 Civic Dr, Suite 100 Walnut Creek, CA 94596. There will be a $25 charge for any returned checks.
Selection: Applications are juried by category on a first come, first served basis. Notice of acceptance status will typically be within one week of submitting application. Categories include: Exhibitors of Fine Arts, Crafts, Accessible Arts, Packaged Gourmet Foods, Vintage, Lifestyle Products, Home and Garden Products, Indie Fashion, and Cutting Edge Design Products. Other considerations are overall balance and presentation so that no one medium will dominate. Returning Exhibitors in good standing will be given priority consideration.
Images of Work: Applicants are required to provide a link to their website with images of work, or submit four (4) photos of work and one (1) example of booth display with this application for jurying. If photos are mailed, include a SASE for photos to be returned.
Space Assignment / Final Instructions: Exhibitors accepted by May 1 will receive space assignment and final instructions approximately 2 weeks prior to the festival.
Corners: West Side - Corner booth spaces are guaranteed for booth spaces on the West Side, no additional fee is required. East Side - Corner booth spaces are guaranteed for the 100 and 200 Rows. The 300 Rows are not guaranteed a corner booth space.
Pre-Packaged Gourmet Food Vendors: Exhibitor booths may only have pre-packaged gourmet food. No beverages may be sold; no food preparation may be conducted in the booth. All Food Exhibitors must meet the requirements as set by the Contra Costa County Health Department, and complete a Health Department Permit (sent upon acceptance). The Permit fee is $135. Agents of Contra Costa County Health Department will be on site. They can request removal of Fodo Vendors who are not in compliance with current Health Department regulations. Citations and fines may be issued by a Health Department Agent. Please review the Contra Costa County Environmental Health web site prior to the festival for compliance.
Electricity: No electricity is provided.
Insurance: Exhibitors are responsible for providing their own insurance.
Withdrawal: Exhibitors may withdraw up until May 1 and receive a 50% refund. After May 1, participation fees are not refundable. All requests for withdrawal must be received in writing.
Cancellation: If weather, acts of God, or other circumstances beyond the control of the Walnut Creek Chamber of Commerce and Team PRO Event, Inc cause the event to be cancelled, participation fees will not be returned. The Walnut Creek Chamber of Commerce and Team PRO Event cannot be held liable by Exhibitors for the failure of the event to take place. Should it occur that the event is canceled specifically due to the impact of the COVID-19 virus, a full refund will be made available by Team PRO Event and the Walnut Creek Chamber of Commerce.
EXHIBITOR RELEASE / HOLD HARMLESS AGREEMENT
This agreement is entered into by and between Team PRO Event, Inc (Producer), the Walnut Creek Chamber of Commerce (Presenting Organization), and the Exhibitor named below (Exhibitor).
Producer is in the business of providing space at the Walnut Creek Art & Wine Festival event for the display and sale of exhibitor products. Producer and Presenting Organization do not participate in the construction, assembly, or placement of the individual Exhibitor's presentation. Producer, on behalf of the Presenting Organization, provides space only, and facilitates health permitting at the event.
Per this agreement, Exhibitor hereby indemnifies and holds Producer, its agents, employees, and servants as well as Presenting Organization, its agents, employees, and servants harmless from any and all claims, including costs and attorney's fees resulting there from, arising out of said Exhibitor's participation in this event. For the purpose of this agreement, the term "participation" shall include, but not be limited to: the delivery of equipment, merchandise, structures, and product to their designated location; the set up and display of any such structure and arts or crafts; and the dismantling and removal of all such items from the area provided by or through Producer or its agents, employees, and servants or Presenting Organization or its agents, employees, and servants.
Per this agreement, Exhibitor understands that neither Producer or Presenting Organization are responsible for lost, stolen, or damaged equipment or merchandise or accident / injury to themselves or their staff and do hold harmless any of the above individuals or businesses for any and all liability.