FOIP and Media Consent
for Posting Student Information to Public Website(s) and Media Access
General Information
Schools use personal information to provide educational programming and a safe school environment. A student’s personal information, including photographs, may be used within the school and District for school purposes (e.g. school calendar, newsletter,yearbook, and the internal secure website, SchoolZone). For more
details on how personal information is used in Edmonton Public Schools, visit http://www.epsb.ca/datafiles/CollectionUseOfPersonalInfoGuide.pdf.
If the student’s personal information is going to be used for any other purpose outside the school or posted on the school’s public website, schools must obtain consent from parents/guardians. Action for Healthy Communities is an external agency that works in partnership with Edmonton Public Schools to deliver the Summer ELL Camps. Action for Healthy Communities has requested permission to
photograph and videotape students participating in the Summer ELL Camps. These audio and video images may be published or aired in a variety of ways, including television, radio, newspapers and online (public websites, blogs, podcasts, social networking sites (i.e.Twitter)).
In addition, Action for Healthy Communities may wish to include a student’s picture and/or quote in their publications (brochures, program booklets or newsletters) that will be shared with the general public. Action for Healthy Communities might also include a student’s picture on their public website. Video or audio recordings posted online may include, but are not limited to, wikis, blogs, podcasts, social media (Twitter, Flickr,YouTube, Facebook, etc.) and other emerging technologies.
Note: Public Events—Classrooms are not public places, and the school controls who has access to school property and students on school property. When schools invite spectators, family, friends, media and the general public into the school, the event becomes a public event (e.g., school concert). Anyone may take photographs/
videos (excluding copyright performances) at a public event and the school has no control over how these images may be used. The media are expected to behave responsibly and co-operate with schools that have invited them to participate in school events. Pictures taken by school staff, at public events, may be used for
school purposes; however, these photographs may not be used for
promotion of the school without obtaining parental consent.