FACITLITY HIRE
The Shire of Harvey/Leschenault Leisure Centre reserves the right to:
- refuse any application to hire; or
- cancel or alter the booking at any time.
Application for hire of a venue must be made on the online form located on Leschenault Leisure Centre's website and be completed by a person over the age of 18 years who will be responsible for payment of fees and any other charges arising from the booking, and for the observance of these conditions of hire.
AMENDMENT OF HIRE CONDITIONS
Hirers are advised that these conditions of hire may be amended by the Shire without notice at any time. Notwithstanding this, when conditions are amended every effort will be made to inform all hirers.
BOOKINGS AND PAYMENT
All fees are charged in accordance with the Shire of Harvey's adopted fees and charges
All bookings must be confirmed prior to use.
Full payment is required prior to the booking unless otherwise arranged.
CANCELLATION POLICY
Less than 5 days notice of intent to cancel = no refund
More than 5 days notice of intent to cancel = 25% of total booking fee will apply
If a booking needs to be cancelled by LLC, every effort will be made to give the hirer as much notice as possible. Where possible an alternative facility will be offered. If a a suitable alternative facility cannot be provided, a refund or credit will be issued.
SUB LETTING
Hirers do not have the authority to sub-let or permit any other group, person, or persons to occupy or use a court. This includes representative sides, peak bodies and state associations.
SUPERVISION
Hirers are responsible for the supervision and conduct of their group at all times.
Children’s groups must be supervised by responsible adults.
DAMAGE
The hirer is responsible for any damage to the venue, equipment or facilities caused during the hire period through misuse or negligence.
Any damage or maintenance issues must be reported to Centre staff as soon as practicable.
BEHAVIOUR
It is the responsibility of the hirer to ensure that no person behaves in a disorderly manner or causes a nuisance or annoyance. The hirer must ensure order of guests and that descent behaviour is maintained inside and outside the Centre (e.g. in car park and surrounding areas).
ELECTRICAL EQUIPMENT
Electrical equipment may only be brought onsite if accompanied by certification of compliance with AS3760.
SMOKING
The Centre is a smoke-free facility.
FOOD AND BEVERAGE
Food and drink are permitted only in designated servery areas.
No food or drink is allowed on playing surfaces (sealed water bottles permitted).
Any hirer preparing or supplying food must provide evidence of registration under the Food Act 2008 (WA).
STORAGE OF EQUIPMENT
Clubs storing equipment onsite do so at their own risk and are advised to insure their property. All fridges must be left unlocked.
PROVISION OF TABLES AND CHAIRS
Tables and chairs are limited and must be requested at booking. Additional furniture is the hirer’s responsibility
FOOTWEAR
Only appropriate non-marking footwear is permitted in sports halls.
ALCOHOL ON PREMISES
If alcohol is to be consumed during the hire, written permission from the Shire must be given prior to the commencement of the hire period.
Hirers selling liquor at a bar or by way of inclusion in ticketing costs, require a liquor licence and are to complete an Application-Permit to Consume Alcohol on Shire Property with the Shire.
It is the responsibility of the hirer to ensure compliance with liquor licensing legislation.
BEHAVIOR
The Manager or Duty Officer may remove individuals or groups for inappropriate behaviour. Future bookings may be cancelled and penalties applied.
MEDICAL / FIRST AID
Participants should seek medical advice before undertaking activities.
First aid assistance is available through Centre staff. Emergency services will be contacted if required.
Hirers must carry participant medical information and are responsible for associated costs.
EMERGENCY PROCEDURES
The hirer will give effect to any reasonable direction of a designated Shire officer, where such direction has the intention of dealing with an emergency or preventing a foreseeable accident or loss. Where no Shire officer is present, the hirer shall undertake responsibility to respond to an emergency by clearing the area, contacting emergency services and minimising the hazard as appropriate and safe to do so.
CAMERAS/VIDEO EQUIPMENT
Photography or video recording is prohibited without prior written approval from the Centre Manager.
LIABILITY AND INSURANCE
The Shire of Harvey Insurers do not provide Public Liability coverage for any person or group of persons that are an Association, Corporation, Sporting Body, Club, Business or Incorporate Body who hire a Shire facility.
If required by the Shire, hirers shall provide public liability insurance coverage with a minimum cover of $20 million to protect their group from any damage or injury that may occur. When required, evidence of Public Liability cover must be provided prior to commencement of hire.
All liability of loss or damage to property or persons during the hire of Shire premises is the responsibility of the hirer.
The Shire shall not accept liability for any damage, illness or injury caused or found to be caused to any person or property as a result of acts or omissions of the hirer, guests, invitees, or persons under their control.
The Shire is indemnified against any claim, loss or expense which may be made or arise as a result of the use of the hired premises.