Management Change/Approval Request

This form is used to request management company changes or approval from Georgia DCA to manage DCA funded and montiored properties including: LIHTC (HTC), HOME and similar funding sources.

For questions or assistance with this form contact: compliance@dca.ga.gov

Reason for Approval Request:

For new construction or rehabs, was this management company listed on the tax credit application?

Date this form is being filed

Date

Is the proposed management company currently barred or suspended or has been barred or suspended by any state Housing Financing Agency (FHA) or equivalent agency within the past two (2) years?

If the above answer is yes, evidence of reinstatement by the governing agency must be provided to be considered for DCA approval. If evidence of reinstatement is not provided, DCA may not approve the proposed management company.

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Upload evidence of reinstatement

Has the proposed management company, in the past five (5) years, received a final decision that a discriminatory housing practice has occurred as determined by a court, the U.S. Department of Housing and Urban Development (HUD) or been found guilty of discrimination by any government agency on any affordable housing property?

If the above answer is yes but the management company is under and adhering to a HUD compliance agreement, please attach related documents. If the HUD compliance agreement is not provided, DCA may not approve the proposed management company.

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Upload HUD compliance agreement

Is the proposed management company performing third-party management?

If the answer to the previous question is yes, upload a copy of the current and valid real estate broker license. If the copy of the license is not provided, DCA may not approve the proposed management company.

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Upload copy of license

The proposed management company is:

PROPERTY NAME AND GEORGIA DCA ID

You may enter more than one property. Simply click "save" and a new field will appear.

Property Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Current Ownership Entity

General Partner Name

First NameLast Name

General Partner Phone Number

Format: (000) 000-0000.

General Partner Email Address

example@example.com

To change the current management company, a request from the General Partner (GP) must be submitted. Attach request below. Request must include contact information for GP in order to confirm request. If the property is going through an ownership change, the letter must come from the new GP.

Letter from Owner requesting management company approval

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Name of current/outgoing management company

Enter the proposed Effective Date of new management company takeover

MonthDayYear

Note: as of the effective date, the proposed new management company accepts responsibility for all funding program compliance and reporting requirements.

Is this property financed with HOME funds?

Name of proposed management company

Has the proposed management company previously been approved to manage DCA funded and monitored LIHTC or HOME properties?

Phone number of the proposed management company

Format: (000) 000-0000.

Proposed management company main contact person

First NameLast Name

Proposed management company main contact person e-mail address

example@example.com

Proposed management company main contact person phone

Area CodePhone Number

Compliance Contact

First NameLast Name

Compliance Contact E-mail

Confirmation Email

Compliance Contact Phone

Format: (000) 000-0000.

Does the proposed management company have two (2) or more years experience managing at least three (3) qualifying properties in any state? Properties must be funded by HTC, HOME, or USDA Rural Development and must be under management contract at the time of this request.

Please upload list of all affordable properties that meet the criteria of the previous question. The list must include funding source(s), address, years managed, HFA ID #, and evidence of current management contract.

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Does the proposed management company have at least one compliance specialist or responsible manager with current and valid credentials: HCCP, SCHM, NPCC, C3P or higher?

Please upload proof of completion of HTC certification (i.e. HCCP, SCHM, NPCC, C3P or higher)

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You may upload multiple files

Has the proposed management company managed an affordable property in any other state?

Is the proposed management company in good standing status with all state HFAs in which it manages affordable properties?

Please upload letter of good standing or equivalent proof of general compliance from each HFA in which the proposed management company manages affordable properties. Documentation must at minimum include property name, HFA ID#, property address, and years managed.

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You may upload multiple files

Management companies, including Public Housing Authorities ("PHAs"), that do not meet DCA's minimum experience requirements may have the experience and credentials of individual management principals and/or officers evaluated to achieve an approval status. Does the proposed property management company (including PHAs) meet all of the qualifications above?

Please upload the resume of each management principal or officer to be evaluated for approval status.

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Please upload a copy of the lease template package currently in use or proposed for use for low income units. Package must include the lease application, lease addenda, and any other forms.

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Fee Schedule

First property: $500

Any additional properties: $150 per property, not to exceed $2,000 total

All applicable fees are due at the time of Management Change/Approval Request submission. DCA will not process requests without the appropriate fees.

All fees and penalties are nonrefundable. Checks should be made payable to Georgia Housing and Finance Authority, and mailed to:

Georgia Department of Community Affairs
Attn: DCA Office of Portfolio Management
60 Executive Park Drive S NE
Atlanta, GA 30329
Re: Management Company Approval Request

The check or an accompanying letter must include the following information for proper payment processing:

- Name of management company seeking approval

- GA ID and property name for each property included in the request

Non-Compliance Penalty

Any management change/approval request provided less than 30 days in advance of the change will result in a $250 fee (per instance) and may result in point penalties imposed on HTC application scores as indicated in applicable QAP Scoring Compliance Performance section.

Please upload proof of completion of LIHTC certification (i.e. HCCP or equivalent)

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Has the proposed management company managed a DCA property within the last five years?

Please upload a list of the following information for all Georgia properties: property name, GA ID#, full address, years under management and current occupancy

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Has the proposed management company managed an affordable housing, either LIHTC or HOME funded project in any other state?

Please upload a list of the following information for all properties outside of Georgia: property name, HFA ID#, address, years under management and current occupancy

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As of today, has all non-compliance cited by DCA been corrected before the deadline to cure date?

If no, please explain

Agreement

By selecting "I agree", the management company agrees to review data currently in Emphasys and bring data current within the 30 days of the effective date of the takeover. Management company also agrees to submit tenant transaction data on a monthly basis as required by DCA (tenant transactions are required to be submitted by the 10th of each month for the previous month). Failure to do so is considered a major finding of non-compliance.

If you wish to print a copy of the form, please hit the PRINT button below before hitting the SUBMIT button and save this for your records.

An email confirmation will be sent to the compliance contact listed above upon submitting this form.

This is a fill in the blanks field. Please add appropriate blank fields and text.

PLEASE NOTE: If DCA approves this request, DCA will contact the incoming management company to arrange for access to Emphasys in order to begin monthly reporting. Access to Emphasys will not be granted to the incoming management company prior to the effective date of the management change.