• Online Scheduling Request System
  • Special Events Policy
  • I. Purpose
    The purpose of this policy is to ensure the safety of students, staff, faculty, and guests of Western New Mexico University J. Cloyd Miller Library during special events . II. Scope
    This policy presents guidlines for all special evends held within Miller Library. Any university department or outside group planning or sponsoring a special event held within Miller Library must obtain approval from the University Librarian no later than ten (10) days prior to the event. Miller Library Administration will complete a special event review and, if requested, will notify Campus Police of the event. This review will encompass all aspects of the event including, but not limited to, proper insurance coverage, staffing, occupant capacity, audio/visual needs. III. Event Sponsor Responsibilities Sponsor must complete, in full, the Miller Library Event request form. Miller Library Administration will use this form in the review and approval process. Sponsor must also submit a digital copy of the flyer, to be reviewed by Library Administration for approval prior to its release for advertising, at least 10 days prior to the event. If there is a change or cancellation notify Miller Library 24 hours in advance. IV. Staffing Library Staffing will depend on the venue, time, date, estimated capacity, and nature of the event. V. Set-up & Clean-up The sponsor of the event, together with the help of Miller Library Staff, is responsible for set-up and clean-up. VI. Catering No food or drinks are allowed in the Library If you intend to serve food and/or refreshments, please contact the Library Special Events Coordinator at LibraryAdmin@wnmu.edu to ensure set up in a designated area. If you wish to have your event catered, you must obtain permission from Joy Lemme, Director of Venue and Event Management, at 575-538-6161 or Joy.Lemme@wnmu.edu to reserve the SMB Hallway. No Food or Drinks are allowed in the Library area.

  • Media Technologies Services Equipment

    Individual Responsibility

  • Those checking out equipment from MTS are solely responsible for the safekeeping of said equipment. By taking possession of MTS equipment, either by counter checkout or delivery, you agree that the equipment is complete and without visible or obvious defect. All equipment will be thoroughly checked when returned to the MTS offices for missing items or damage. All charges resulting from loss, theft or damage are the sole responsibility of the patron. Should a crime occur resulting in the loss, theft or damage of MTS equipment, an official police report must be submitted to MTS as soon as possible.

    In the event that MTS staff determines that equipment has been lost or damaged, an email will be sent detailing the loss or damage, and MTS borrowing privileges will be temporarily suspended and a hold will be placed on your university account. You will then have one week to produce the missing items or appeal responsibility. Appeals can be made by emailing media.technologies@wnmu.edu. Should you accept the charges or if an appeal is denied, MTS will provide you an invoice for the amount determined appropriate for repair or replacement. Payments can be made directly to MTS. MTS reserves the right to pursue other legal action as needed. Account holds will be released once any charges are satisfied.

    Repeated violations of any of these terms will result in the suspension of lending privileges

  • Special Event Release of Liability

  • By selecting accept below, you are agreeing in consideration of your participation in the special event held within J. Cloyd Miller Library on the date indicated, to hereby release Western New Mexico University, its officers, employees and agents, and any other people officially connected with said event, from any and all liability, which might occur while participating in this event. Specifically, you release said persons from any liability or responsibility. You understand that participation in this special event is strictly voluntary and therefore freely choose to participate.

  • If you do not accept the terms above, the event cannot be scheduled here.
    If you would like clarification or wish to discuss item(s) further before accepting, please do not hesitate to contact us at LibraryAdmin@wnmu.edu where we will happily assist you further. Thank you for considering us as a venue for your event!
  •  -
  •  -  - Pick a Date
  •  -  - Pick a Date
  •  :
  •  :
  •  -  - Pick a Date

  • No food or refreshments are allowed in the Library area.
    See Policy VI: Food and/or refreshments may be served in the SMB Mall area with permission of the Library Administration, if your event is to be catered you must obtain permission from the Director of Venue and Event Management. If you have any questions regarding this policy, please contact Miller Library at LibraryAdmin@wnmu.edu or call 575-538-6359.


  •
  • Upload Files
    Cancel of
  • Upload File
    Cancel of
  • Should be Empty: