PSG Event Request Form
Please submit this form at least FOUR (4) WEEKS PRIOR TO YOUR EVENT to assure adequate time for production staffing & equipment planning.
Your Contact Information
NOTE: This form must be completed by university faculty or staff, NOT a student.
Your Name
*
First Name
Last Name
Your Title
*
Your Email
*
example@example.com
Your Phone Number
*
-
Area Code
Phone Number
Event Production Budget & Billing Information
NOTE: For PSG equipment rental, the department responsible will assume all charges for any equipment damage.
Campus Department or Office Name:
*
Every campus event must be sponsored and approved by a University Department.
Department Account Number:
*
Please provide the 5-digit department General Ledger account number for billing (x-xxxxx-xxxx).
Event Production Budget
*
What is your estimated budget allocated for the production costs associated with this event?
Name of the faculty/staff member responsible for all event programming, decisions, etc.
*
Event Summary
Event Name
*
Event Description:
*
Please provide a brief description of what will happen at this event.
Event Website:
Event Location (If not the DMC Chapel, please list building name & room number)
*
DMC Chapel
Other
Back
Next
Day-of-Event Schedule
Event Date:
*
-
Month
-
Day
Year
Date
Soundcheck Time on Day of Event:
*
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Hour
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10
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Minutes
AM
PM
AM/PM Option
Doors Open Time on Day of Event:
*
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Minutes
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AM/PM Option
Event Start Time:
*
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Hour
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Minutes
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AM/PM Option
Event End Time:
*
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Hour
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AM/PM Option
Pre & Post Event Schedule
SETUP Date & Time:
*
When is the event space reserved for PSG staff to begin setting-up for your event?
Any special instructions, restrictions, or preferences for the event setup?
*
TEARDOWN Date & Time:
*
When is the event space reserved for PSG staff to begin removing equipment from the venue?
Any special instructions, restrictions, or preferences for the event teardown?
*
Tech & Dress Rehearsal(s) Info
PSG staff support required for Tech Rehearsal?
*
YES
NO
Tech Rehearsal Date & Time
*
PSG staff support required for Dress Rehearsal?
*
YES
NO
Dress Rehearsal Date & Time
*
Audio Needs (DMC Chapel Events)
Does your event require any of the following?
Audio Recording of the event?
*
YES
NO
Will the event audio recording be posted online for on-demand streaming or download?
*
YES
NO
Vocal Microphones Needed? NOTE: Please answer this question ONLY for people speaking & NOT for any singers, instrumentalists, bands, choirs, etc.
*
YES
NO
Please provide details regarding vocal mics needed.
*
I.e., the # of mics needed, specify either wired or wireless, type of microphone (handheld, over-ear, lapel, or podium), and location (i.e., 1 at a podium, 1 on a straight stand, 1 wireless headset for keynote speaker, 2 wireless handhelds for audience Q&A, etc)
Does your event include live music such as a worship band, choir, etc? NOTE: If YES, you will need to submit a separate online "Instrumentation Request Form" listing all your music tech needs (due 2-weeks prior to your event date).
*
YES
NO
Does your event include Audience Q&A?
*
YES
NO
Will there be people seated on stage requiring Floor Wedge Monitor Speaker(s) w/program audio?
*
YES
NO
Audio Playback of music (i.e., walk-in/walk-out), tracks, or sound effects?
*
YES
NO
Please provide any helpful Audio Playback details:
*
i.e., will this be the background track for a vocal soloist, music playing when doors open and/or when the event ends, etc?
Live Audio Feed to remote location(s)?
*
Not Needed
DMC Lobby
DMC Recital Hall
Other
Pressbox Audio Feed for outside media attending the event?
*
YES
NO
Does this event include the playback of any copyrighted AUDIO? If YES, the permissions you obtained directly from the copyright holder should be provided to PSG in writing (via the online Event Copyright Report) prior to the event and include express permission received for use.
*
YES
NO
Please list any other AUDIO tech needs not mentioned above?
i.e., Additional details for live-music planned such as bands or ensembles (incl. instrumentation), etc.
VIDEO Needs (DMC Chapel Events)
Does your event require any of the following?
Video Recording of the event?
*
YES
NO
Will the event video recording be posted online for on-demand streaming or download?
*
YES
NO
Online video live-stream of the event?
*
YES
NO
Have you received Administrative Cabinet permission for the online video live-stream?
*
YES
NO
Have you contacted the Web Services team to coordinate the details for the video live-stream?
*
YES
NO
Will any content be displayed on the chapel screens?
*
YES
NO
What content will be displayed on the Chapel Screens?
*
PowerPoint
Video Content Playback
Song Lyrics
Lower-Thirds Format for Speaker Name & Title, Message Outline, or Other Content
Live Event Video (IMAG) - NOTE: This option requires a video crew to be included in the event production fees.
Other
How will content be displayed on the Chapel Screens?
*
From Client-Provided Laptop ONLY (patched-in via wired connection on stage)
From Chapel Video Booth ONLY (please use the Media Upload Form to share all content with PSG)
From BOTH Client-Provided Laptop AND Chapel Video Booth
Will any audio come from your Client-Provided laptop, such as playback of video clips with sound or any other sound effects?
YES
NO
How would you prefer to advance the PowerPoint Slides?
*
Event Planner or Participants will advance the slides with a remote clicker that PSG will provide.
Event Planner will provide a script with specific cues noted for PSG video staff to advance the slides for you.
Live Video Feed to remote location(s)?
*
Not Needed
DMC Recital Hall
DMC Green Room
Does this event include the playback or display of any copyrighted VIDEO or IMAGES? If YES, the permissions you obtained directly from the copyright holder should be provided to PSG in writing (via the online Event Copyright Report) prior to the event and include express permission received for use.
*
YES
NO
Please list any other VIDEO tech needs not mentioned above?
Lighting & Stage Needs (DMC Chapel Events)
Does your event require any of the following?
Lighting Needs
i.e., specific lighting cues and colors, house-light levels, face-lights, moving lights preferences, etc. NOTE: It is helpful if you provide the song setlist in order of performance, along with any additional info for desired overall look/feel to help in the creative process of light programming & design.
Stage Needs
i.e., stage layout, desired location of all participants/band/choir, podium location, platforms, choir risers (how many?), set-pieces, or scenic design elements desired. It will be helpful to provide a detailed description/drawing or pics/files from prev years, etc. NOTE: tables & chairs are not provided by PSG and must be requested via the Campus Experience Office.
Podium Needed?
*
Not Needed
One (1) aluminum truss-style podium (w/university seal)
Other
Metal Stools Needed?
*
None Needed
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Bistro Table & Swivel Chair Needed? (Black - 1 Available) NOTE: any additional tables & chairs must be requested via the Campus Experience Office.
*
Not Needed
1
Additional Event Details (DMC Chapel Events)
Please share any further comments or any other tech needs/details not covered in the previous questions which will help us plan for your chapel event.
NOTE: tables & chairs are NOT provided by PSG and must be requested via the Event Services online Room Reservation system.
Submit
Audio Needs (Campus Events)
Does your event require any of the following?
Portable Speakers/PA System Needed?
*
YES
NO
Please provide details regarding the Portable Speakers/PA System setup needed.
*
I.e., number and placement of speakers, etc.
Vocal Microphone(s) Needed? NOTE: Please answer this question ONLY for people speaking & NOT for any singers, instrumentalists, bands, choirs, etc.
*
YES
NO
Please provide details regarding the number, type & location of the vocal mic(s) needed. NOTE: Due to technical constraints, we currently ONLY offer WIRED mics (not wireless) for any events outside the DMC Chapel.
*
I.e., the # of mics needed, specify either wired or wireless, type of microphone (handheld/over-ear or lapel), and location (i.e., 1 on straight stand, 1 at podium, 2 for audience Q&A, etc)
Does this event include live music (i.e., a Worship Band, choir, etc)?
*
YES
NO
Please provide a brief description regarding the live-music, band and/or choir planned for this event.
*
Include any information regarding solos, special instrument/mic/wedge monitor needs, etc. We will contact you for more specific details as needed.
3.5mm (1/8") input for playback of music/sound effects via your own provided phone or laptop?
*
YES
NO
Do you need an Audio Recording of the event?
*
YES
NO
Do you plan to post the event audio recording online for on-demand streaming or download?
*
YES
NO
Does this event include the playback of any copyrighted AUDIO? If YES, the permissions you obtained directly from the copyright holder should be provided to PSG in writing (via the online Event Copyright Report) prior to the event and include express permission received for use.
*
YES
NO
Additional Event Details (Campus Events)
Please share any further comments or any other tech needs/details not covered in the previous questions which will help us plan for your campus event.
NOTE: tables & chairs are NOT provided by PSG and must be requested via the Event Services online Room Reservation system.
Submit
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