Describe in detail the community tennis association history, organization and programs or services offered. Be sure to address the award categories listed in the guidelines which include: CTA Leadership, CTA Mission, Strategic Plan, Organizational Structure, Program Offerings and Services, Volunteers, Partnerships, Fundraising, Marketing and Public Relations, Staff and Special Recognition. Please consider the award categories when completing the application.
Please address the following categories in your application and answer to the best of your ability. The award review team will use this data to make a final selection.
CTA HISTORY: Can the CTA demonstrate evidence of community success over a period of at least three (3) years? Does the CTA service the needs of the entire community including all ages and ability levels? Describe the community served by the CTA. Are there other CTAs servicing the same community?
LEADERSHIP: Does the CTA have a strong board of directors? Is the board made up of a diverse group of people who are interested in and committed to the CTA's mission? Do these leaders have skills that will contribute to the management of the CTA? Attach an organizational chart, if available.
MISSION STATEMENT: Does the CTA have a mission statement? Does the mission statement answer, why are we doing what we are doing?
STRATEGIC PLAN: Does the CTA have a strategic plan that includes goals, timelines, and budgets? Does the plan guide the association toward its mission? Attach a copy of the CTA's strategic plan, if available, if not please list goals.
ORGANIZATION STRUCTURE: Does the CTA have structure? Are roles and responsibilities of the board spelled out? Does the association have bylaws? Is the association incorporated as a non profit in its state? Does it have tax-exempt status with the IRS? Does the CTA carry insurance - Master Liability or Directors and Officers?
PROGRAM OFFERINGS BASED ON COMMUNITY NEED: Has the CTA taken a look at the characteristics of the community and how they relate to the goals of the CTA and the programs offered? What kinds of programs does the CTA offer and/or support? Does the CTA offer or support tennis programs for both youth and adults? How?
VOLUNTEERS: How does the CTA recruit, recognize and retain volunteers? Does the CTA have written job descriptions or project descriptions for volunteer positions? Does the CTA offer volunteer training and/or orientation programs?
PARTNERSHIPS: Do you have partnerships with community organizations to improve programs or management of the CTA? Please list them. Are the roles and responsibilities of the CTA and the partner clearly defined?
FUNDRAISING CAPABILITIES: How does the CTA raise resources? Does the CTA rely on one source of funding or is it diversified? Include a copy of the current year budget and most recent financial statement, if available.
MARKETING & PUBLIC RELATIONS: How does the CTA get its message out to the community? Does the CTA have a plan to market programs? Does the CTA send out press releases? Does the CTA have a written marketing and public relations plan? If available, attach a copy of this plan.
CTA PERSONNEL: Who is responsible for the day-to-day operation and management of the CTA? Are these positions volunteer, or do you employ full-time or part-time staff? Please describe.
SPECIAL RECOGNITION/AWARDS: Has the CTA received any awards or special recognition? Please list award/recognition and year it was attained.
A USTA Organization Membership: The CTA must be a current USTA Organization Member to be eligible for this award.
A USTA CTA Registration: The CTA must be registered with the USTA to be eligible for this award. Please contact your Section office or visit www.usta.com/cta for more information on USTA CTA registration.
Awards: The winner of the 2014 USTA Community Tennis Association of the Year Award will be notified by telephone and mail prior to the 2014 Tennis Development Workshop. Two (2) individuals representing the organization will receive an expense-paid trip to the workshop. For each individual, this includes one (1) roundtrip airfare, two (2) nights hotel accommodations and one (1) complimentary registration to the workshop. Additionally, the organization will receive a plaque from the United States Tennis Association.
Deadline: The Community Tennis Association of the Year Award will now have a rolling deadline. The applications will be available all year and accepted all year. May 1 is now the cutoff date and all applications received by that date will be considered for that current year’s award. For example, all applications received by May 1, 2014 will be considered for the 2014 CTA of the Year Award. All applications received after May 1, 2014 will be considered for the 2015 CTA of the year Award.