Wedding Photography

Terms and Conditions

In the following terms & conditions "the photographer" shall mean Rachel Ovenden Photography. "The client(s)" shall be those persons defined as bride and groom on the booking form.

These terms and conditions cannot be varied in any way by the client(s) unless such conditions are expressly agreed by the photographer in writing.

By completing the booking form and paying the booking fee the client confirms I have read and fully understand the terms of the agreement and am instructing the Photographer to undertake photography for our wedding and realise that this contract becomes effective immediately.

1. Copyright:

The copyright Designs and Patents Acts assign the copyright of the images to the photographer.

2. Display:

The client(s) hereby allow(s) the photographer to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums etc and for images to be shared with relevant vendors for the same purposes.

3. License, Coverage and Reproduction:

Photographs taken during the course of the event will be at the discretion of the photographer every effort will be made to comply with the clients requirements in the framework of the coverage offered as agreed between the two parties.

The photographer shall be granted artistic license in relation to the poses photographed and the locations used. The photographer's judgement regarding these matters shall be deemed correct.

The photographer shall endeavour to photograph individuals as requested by the client(s) at some point, but no responsibility will be taken by the photographer on the occasion of leaving somebody out. Additionally, the photographer is not responsible for key individuals’ failure to be present or to cooperate during photography sessions.

The photographer will do their best to honour requested photographs but do not undertake to guarantee any specific picture nor incorporate any specific background, location or group arrangement.

The photographer will endevour to meet all the clients’ requests, but cannot account for circumstances out of his control.

Some photographs may not be possible due to changes of the weather and the availability and willingness of subjects.

For a booking involving a church ceremony or at certain venues, the photographer's movements are sometimes restricted by the official in charge. The area from which the photographer is able to cover the ceremony may not be the photographer's choice and the photographer cannot accept responsibility for any obstructed view should this be the case. It is advised that clients check on any restrictions made on the photographer prior to the wedding date.

Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs.

Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer will not be responsible for photographs that are not produced due to technical failure.

4. Prices:

All standard wedding packages and additional goods specified on the booking form are supplied at the prices ruling on the date of booking.

Goods not specified on the booking form are supplied at the prices ruling at the time of receipt of the order.

5. Payments:

A non-refundable booking fee will confirm your booking, as well as full acceptance of the terms and conditions as published on the photographer's website. The booking fee will be deducted from the cost of the client's chosen package when calculating the final balance due.

Payment in full of the remaining balance will be due one calendar month before the wedding day.

Additional goods ordered must be paid for in full at the time of ordering.

Titles to all goods remains with the photographer until paid for in full by the client(s)

6. Force Majeure:

The photographer will endeavour to put the client(s) in touch with another photographer in the event they are unable to attend on the wedding date due to any cause beyond their reasonable control e.g. sudden illness, injury, victim of crime, flooding etc.

In the event of cancellation by the photographer, or in the very unlikely event of total photographic failure, liability shall be limited to a full refund of any fees paid.

7. Ownership:

All digital negatives (computer files) remain the property of the photographer. 

8. Cancellation Fees:

If the client(s) should have to cancel a booking the following cancellation fees will become due immediately upon said cancellation:

Cancellation from the booking date and more than three months to go until the wedding, the booking fee.

Cancellation with less than three months to go until the wedding date, full price for the complete photographic coverage booked. The client(s) are hereby advised to take out an appropriate insurance policy to cover any expenses incurred in the event of cancellation.

Where the photographer is able to re-book the date with an equivalent booking then the cancellation fee will be reduced to the booking fee.

9. Service Delivery

The photographer is the only authorised and official photographer for your wedding day. 

The Photographer will not tolerate verbally or physically abusive or inappropriate behaviour of the Client, guests of the Client or staff, including persons to be photographed and the Photographer. If the Photographer is threatened in any way or if the conduct of any of their guests or staff damages or could damage the equipment of the Photographer, it will result in the early or immediate departure of the Photographer. The Client understands that in such an event, no refunds will be granted.

10. Personal Accident:

The photographer will not knowingly put any persons at risk.  Any directions issued to clients, their guests or employees during a photographic shoot are deemed to be at said persons own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot.