Tenant Swap Form (TSR)

Tenant Swap Form

Should you be looking to do a tenancy swap, please complete the form below.
Please note: Until the application for the new tenant has been agreed, the new Private Residential Tenancy Agreement (PRT) is signed and has started; you will still be liable for your PRT and rent until then. Southside Property Management (SPM) cannot guarantee that the new tenants' application will be accepted, this is subject to references and a credit check and the landlords approval. Should a new tenant move into the property without approval this will be regarded as subletting which is a breach of your tenancy agreement.

A TENANCY SWAP WILL TAKE 10-15 WORKING DAYS TO COMPLETE. THIS MAY BE LONGER DEPENDENT ON WHEN FORMS ARE RECEIVED FROM TENANTS AND LANDLORD APPROVAL. You can see details of the process and timescales on the Tenancy Swap Conditions & Process HERE

Southside can decline the application to swap the tenancy at any time.
Vacating Tenant *

read and understand above
Vacating Tenant *

accept Terms and Conditions (link above)
Property Address *

Street Address

Street Address Line 2

City

Postal / Zip Code
Property Reference e.g. 0001L
Property Manager *

Ryan Ivory Leah Birch Lewis Collie Katy Fitton Anna Jones Emma Winning Angela McIntyre Eleonora Vacca Shirene Solak Steven McGibbon
Rent - whole property
Deposit Share £
Vacating Tenant - Personal Details

Please FULLY complete this form in order for your application to be processed.
Full Name *

First Name Last Name
Mobile Number *
Email *
example@example.com
Date you plan to leave the property *

Day Month Year
Date
The new PRT can only commence on the 1st of the month, should the Tenancy Swap be accepted on or before the 17th of the month then the new PRT will commence on the 1st of the next month, if after the 17th then it will commence on the 1st of the next following month. E.g acceptance on 15thSeptember the PRT would start 1st October, acceptance on 18thSeptember then PRT will start 1st November. If the tenancy swap will happen on a mutually agreed date within any calendar month a TenancySwap Mandate confirming permission for the incoming tenant(s) to occupy theproperty will be sent out for all parties to sign *

I understand above and will inform vacating and new tenant
Reason for swap *
Forwarding Address *

Street Address

Street Address Line 2

City

Postal / Zip Code
Conditions & Process Declaration

Please carefully read through the below Tenancy Swap Conditions & Process document so you are aware of the full tenancy swap process, then tick to confirm that you have understood and agree with the conditions. By ticking this box, you are agreeing to SPM processing your application and all tenants will sign a new Private Residential Tenancy Agreement with the successful applicant being added in.
DECLARATION

I confirm that the above details are correct and I understand that I remain fully & jointly liable on the current PRT until such time that the tenancy swap is processed & new PRT is fully signed by all relevant parties or the full tenancy comes to an end with all tenants providing the required notice in advance.
If existing Lead Tenant is leaving - please provide name of new Lead Tenant *
If existing Lead Tenant is not moving out - please put thier name here
Full name of new tenant *
New tenant email address *
example@example.com
New tenant phone number *
New tenant FULL address *
Agency/ landlord email address
example@example.com
New Tenant ID

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Cancel of
New Tenant Student ID - if applicable

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Cancel of
New Tenant VISA (both sides) - if applicable

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Cancel of
New Tenant Proof of address (dated in the last 3 months, eg bank letter, GP letter, etc)

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Cancel of
Is new Tenant: *

full time employed - started work more than 6 months ago and income is 2.5 times higher than their share of rent full time employed - started job recently student student and part time employed
Please provide all details regarding new tenant : full employment details or student details including year of study *
Employer email address
@gmail, @hotmail etc will not be accepted
New Tenant Proof of income - (dated in the last 3 months, payslips/ bank statement with oncoming transations)

Browse Files
PLEASE NOTE: IF EMPLOYMENT STARTED LESS THAN 6 MONTHS AGO OR STILL ON PROBATION PERIOD - WE WILL REQUEST GUARANTOR TO BE PROVIDED Cancel of
IF STUDENT - new Tenant must provide Guarantor within 1 working day - form and list of supporting documents can be found on our website and below *

Vacating Tenant passed this message to New Tenant
Guarantor details *
Guarantor Form to be completed by New Tenant guarantor:
https://form.jotform.com/SouthsideProperty/guarantor-detail-form-gdf
Documents to be uploaded by guarantor: ID, proof of address and proof of income (full last 3 months payslips or bank statement with INCOMING transactions)
Incoming tenant has accepted the room/property in the current condition from vacating tenant
The inventory & condition report received at the beginning of the tenancy has been provided to the incoming tenant by remaining/vacating tenant(s)
Incoming tenant together with remaining tenants will be responsible for maintaining the property for the remainder of the tenancy and making sure the property is left in good condition if/when the property is vacated with the allowance of fair wear and tear from the condition stated on the original inventory.
Incoming tenant will pay their share of the deposit to vacating tenant, this should happen on the swap date (1st of the month) the latest and will notify SPM when the deposit has been exchanged who will then transfer the names on the Letting Protection Scotland account
The incoming tenant may move in earlier than the start date of the new tenancy agreement provided it has been mutually agreed with the vacating and remaining tenants. The landlord has agreed to this strictly on the proviso that this is only until the new tenancy agreement is signed and which said tenancy agreement will commence from the 1st of the following month. The relevant tenants will be required to sort out the pro rata rent due from the move-in date for that particular month between themselves directly.
The vacating/remaining tenants will arrange a key handover for the incoming tenant directly - if keys need to be collected from SPM office we must be advised of this in advance
The vacating/remaining tenants will advise the incoming tenant of when and how much rent is due (this information will be provided by SPM within the Private Residential Tenancy agreement
I - vacating tenant have completed this form on behalf of all tenants who are in agreement with the terms set out on this mandate.
VACATING TENANT Signature - signing below and submitting this form confirms your agreement to all above points *

Clear
REMAINING TENANT(S) Signature - If cannot sign - all tenants must email property manager and CC all other tenants to advise they agree with this swap/tenancy addition/tenancy removal

Clear
Date

Day Month Year
Date is pre-populated - please do not amend it
Should be Empty:

Tenant Swap Form

Vacating Tenant - Personal Details

Conditions & Process Declaration