If your troop has decided to disband this year, please provide all of the information requested in the Disbanding Troop Form so girls and adults in the troop can be properly managed, the troop can officially be removed and the troop bank account can be closed.
Please read the details below BEFORE submitting your form:
- You will NOT be able to save this form
- Be prepared to provide information about:
- Your troop girls plans going forward
- Troop financial information (i.e. most recent bank statement, receipts, financial tracking spreadsheets, etc.).
If a troop disbands
The girls are encouraged to use existing money (while memberships are still current) prior to disbanding (ie. year end celebration, donation to a local community project). Money is not to be given to individual girls or adults per IRS regulations. If funds remain, the money is to be turned over to the council.
If a troop splits or merges
If ALL girls from one troop merge into another troop, ALL of the funds from the old troop are to be transferred to the new troop leader. If a troop splits, the funds are to be divided proportionately to the number of girls in each new troop.
EXAMPLE: A troop of 10 girls splits into two distinct troops. The original troop has $300 in it's treasury. Divide $300 by 10 girls = $30 per girl. The funds are then distributed accordingly to the new troops: $150 to each troop.
If a girl transfers to a new troop
The funds in the troop account are to be divided proportionately to the number of girls in the troop (see scenario above for a troop splitting) at the time the girl leaves the troop. The check is payable to the new troop, not the girl or parent.
If a girl leaves and becomes a Juliette Girl Scout
The funds are to be divided proportionately to the number of girls in the troop (see scenario above for a troop splitting). Juliettes are not allowed to have checking accounts so the troop is to send a check to GSMW with a completed Juliette Program Credit Deposit Form.