MUST READ ALL
All Information and Rules for The Keepspace Events at 724 NE 22nd Ave, Portland, OR 97232
Please read all than confirm and sign and your booking will be almost complete
Customer Billing Info
Please select keep card on file when invoiced with sq you can simply mark keep card onfile. This will be used for our $1000 *Security Deposit if needed , once space cleared by our cleaner to insure no damge onsite.
THINGS THAT COULD MAKE YOU LOOSE DEPOSIT
-GLITTER OR CONFETTI IN THE SPACE
-Damage to furniture, walls, or floors or anything in the space.
-Damage or missing items.
-If you bring in a sound system other than out sound you need to get approved prior to renting our space.
Other payment methods
You can pay by mailing us a Cashier Check from a major bank OR Call in with card info once approved total event cost for 4.5% processing fee with credit card.
We also take Paypal, or Zelle upon request.
Hours & Access
Rental hours: 9:00 AM – 12:00 AM daily. Events must end by 12:00 AM; cleaning may continue until 1:00 AM.
Extensions available only by prior request and approval. Setup and teardown must occur within booked time.
Bar & Catering
Bar and catering minimum: $500 per event. A 20% auto-gratuity applies to bartenders. Any shortfall (example: bar sales $450 → client pays $50) is due at event end.
Outside catering permitted with prior approval and a $200 outside-catering fee.
Keepspace controls bar sales and service unless written approval is given. If alcohol is served, a liquor license must be obtained 2–4 weeks prior and submitted for approval.
Parking
Free street parking nearby; posted 2-hour limits apply — park at your own risk. Nearby neighborhoods offer longer-term parking.
Safety & Security
Two security cameras monitor the studio for safety and record-keeping.
Disorderly events will be shut down and guests asked to leave.
No illegal drug use on premises. No open containers outside the building. No smoking indoors; outdoor smoking permitted in designated areas at least 10 feet from building (client must provide receptacles).
Setup, Cleanup & Furnishings
Allow setup and breakdown time within your booking. Follow on-site reference photos for cleanup standards. Remove all items you bring (hangers, props, boxes, florals, etc.). We can take out trash/recycling.
One-hour gap windows may exist between bookings. Overstays over 15 minutes incur a $250 late fee. Additional hours during the session: $125/hour (if available).
Furniture may be moved but must be returned to its original position. Do not move extremely heavy items (tables/statues) without prior approval.
Decorations & Prohibited Items
Use damage-free hanging products (e.g., 3M Command strips) or gaff tape — no tape that peels paint. No holes, tacks, confetti, or glitter. Violations incur additional cleaning fees.
Damage, Liability & Indemnity
Client is responsible for all damage, defacement, excessive cleaning costs, loss, or theft caused by the client, guests, vendors, or contractors.
THE KEEP is not responsible for loss or damage of client property.
Client shall indemnify and hold THE KEEP, its officers, employees, contractors, and agents harmless from claims, liabilities, losses, or damages arising from client activities, including copyright claims for music or written material.
Insurance & Security Requirements
General liability insurance required: minimum $1,000,000 per occurrence, naming THE KEEPSPACE as an additional insured. Certificate due with final payment prior to event.
For public events or alcohol service, trained security may be required (details to be provided and agreed).
Control of Facilities & Access
THE KEEP retains control over its facilities and may enter at any time. Access to certain areas may be limited.
Client must obtain written approval before attaching equipment or making structural alterations.
Payments, Cancellation & Termination
*Deposits are non-refundable.
If full payment made and event canceled >6 months before date, refund = full payment minus deposit. Cancellations <6 months: refund only if THE KEEP re-rents for same or greater value.
Agreement may be terminated without liability for events beyond control (acts of God, war, government restrictions, disasters, strikes, civil disorder, etc.).
Other Terms
No contracts or service agreements related to the rental may be made without THE KEEP’s written consent.
THE KEEP may refuse rental or cancel/close events that breach this agreement or violate law, anti-discrimination policies, or neighborhood standards.
*Smoking violations inside may incur a $500 fine per incident.