PLEASE READ THROUGH CAREFULLY
FESTIVAL BUSINESS ADDRESS:
Office Address: 1602 (Unit E) McDonald St.
Regina SK S4N 2C6
INFORMATION REQUIRED FOR APPLICATION:
- Contact / Business Information - Tax ID - Concession Name / Menu / Product List
- Complete footprint requested (including hitch) - Power Needs for vending set-up
- Photos (Required)
ADDITIONAL REQUIREMENTS IF/WHEN CONTRACT IS EXTENDED (For informational purposes only)
- Proof of Liability and Auto Insurance
- Certificate of Insurance listing the festival as additionally insured (Big Valley Jamboree Inc.)
- Proper City / RM Approved Permits / Paperwork for the event period.
Please take a moment to review pertinent rules and regulations for all vendors before continuing on to the application. If you feel you cannot commit to/comply with the following rules, please do not continue the application process.
FESTIVAL HOURS: On event days, vendors are expected to be open, staffed and ready for business when the gates open and are required to operate continuously. Closing early is not permitted and if your stand is found un-staffed, it will be grounds for dismissal. The festival gates are open until 2:00am.
Big Valley Jamboree Hours (Subject to change)
Thurs. Noon – 2:00am
Friday 9:00am – 2:00am
Sat. 9:00am – 2:00am
Sun. 9:00am – 2:00am
TENTING: ABSOLUTELY NO POP-UP TENTS WILL BE ALLOWED. This applies to your vending set-up, prep-area, etc. Pop-up tents present a hazard to staff, patrons and anyone at the festival as they cannot be properly secured. Exceptions cannot be made and you will be denied set-up/access to the festival if you do not have proper tenting arranged. BVJ will help facilitate tent rentals, if needed, during the contract process.
LOCATION RESPONSIBILITY: You are responsible for the cleanliness of your vending location during the festival and following the end of the festival. If your vending site is found with items or trash remaining following load-out, your security deposit will be forfeited.
ALCOHOL: Vendors are not allowed to sell, give away or consume alcoholic beverages while "on the clock." NO alcohol is permitted at vending site at any time. Operating your booth space while consuming alcohol, or while intoxicated is grounds for immediate dismissal and security deposit forfeiture.
MENU BOARDS/ PRICES: All prices must include sales tax and be visible at all times during business hours. You are only approved to sell the products listed within your contract. Once the festival is 60 days away, menu edits/requests cannot not be considered.
F&B SALES: At the festival, all food and beverage sales can potentially be purchased through the following: food and beverage tickets, cashless payment, and on-site credit card acceptance platforms. NO CASH SALES ARE ALLOWED AND ARE PROHIBITED and grounds for eviction. Sales counts will occur with the F&B Manager each morning (with final count and credit card settlement on Sunday night), with the pay-out occurring at the end of the event on Sunday night.
PARTICIPATION FEES:
THIS IS FOR INFORMATIONAL PURPOSES ONLY, PLEASE DO NOT SEND IN ANY MONEY AT THIS TIME WITH YOUR APPLICATION.
PARTICIPATION FEES: $1500 (Max of 30ft frontage)+ 20% commission of sales due to Big Valley Jamborree. This fee includes your vending space/taxes and power for your vending unit. (Maximum of 50AMPS) (Additional front footage or power can be negeotatied)
(*For special arrangements including exclusivity inquiries, please contact Ken Taylor at ken@bigvalleyjamboree.com or 306-537-8478)
ADDITIONAL POWER: If you have additional power needs (ex. stock trailer) applicable power charges will apply depending on the amount requested.
110/120 Volt Connection 220/240 Volt Connection
Up to 60 AMPS - $250 Up to 80 AMPS - $280
60-100 AMPS - $275 80-100 AMPS - $350
PARTICIPATION DEPOSIT: $250 / Location. Every participant accepted is required to submit a participation deposit of $250 for each vending location. The deposit must be submitted within 2 weeks of being accepted in order to secure your vending space.