Are you looking to serve Circle K International at a higher capacity? Apply to run for a District Board position! The Carolinas District is looking for members to share their time, skills, and passion with Circle K by running for office at the 2021 District Convention!

This form will outline the specific duties and responsibilities for all elected positions in the Carolinas District. You will need the following before getting started: 

• List of personal qualifications 
• Letter of Intent (750 words or less)
• Candidate Literature (Outlining yourself and your platform) 

Please make sure to put thought into every item you are submitting as these will be the only items clubs and delegates will see. 

If you have any questions about a position, please contact the current person holding that office (contact information is listed at carolinascki.org).

We hope you consider becoming an involved leader in this wonderful organization!

 I, {candidateName},  a candidate for the office of the Carolinas Circle K District Governor, agree to faithfully perform the following duties as District Governor, should I be elected:
 
1. Attend the following training conferences:

a. Governor and Administrator Training Conference (GATC) April 8th - 11th, 2021
b. District Officer Training Conference - March-April 2021 (DOTC)  (Date and Location to be announced) 
c. Club Leadership Conference 2021 - March 12-14th 2021 (LeadCon)
d. Club Leadership Conference 2022 - March 2022 (LeadCon)
2. Attend the following Circle K events:
a. Circle K International Convention July 25th -28th 2021, Austin, TX
b. Fall Call Conference - October 2021
c. Fall and Spring District Large Scale Service Project (DLSSP)
d. District Convention 2022
3. Attend the following Kiwanis Family events:
a. Kiwanis District Convention
b. Carolinas Key Club Fall Rally
c. Kiwanis Family Conference
d. Kiwanis Mid-Year Conference 
e. Key Club District Convention 2021
4. Perform the roles and duties of Governor, as outlined in Policy Codes- Section 3-A
a. The Carolinas District Governor (henceforth referred to as the Governor) shall serve as the Chief Executive Officer of the District.
b. The Governor shall preside over all District functions including all meetings of the District Board, Fall Rally, and District Convention.
c. The Governor shall ensure that plans for District Convention are prepared and executed.
d. The Governor shall work closely with the Kiwanis Governor, the Kiwanis Governor’s appointed representatives, the Key Club Governor, and the District Administrator, as well as the Kiwanis Committee on Circle K.
e. The Governor shall work closely with the District Treasurer and the District Administrator to develop an operating budget for the administrative year.
f. The Governor shall work closely with the Lieutenant Governors on new club building, re-building clubs, and strengthening of current clubs.
g. The Governor shall appoint committee chairs and committee members with the approval of the District Board.
h.  The Governor shall be responsible for the leadership training of the District Officers and shall oversee the leadership training of all club officers of the District.
i. The Governor shall visit each division of the District at least once and shall strive to visit each club in the District.
j. The Governor shall ensure that all District Officers perform their assigned duties.
k. The Governor shall distribute a form of contact to all members of the District at least quarterly throughout the administrative year by means of a newsletter, reflector, or blog.
l. The Governor shall communicate with the District Board, District Administrator, and International Subregion Representative and shall inform the listed parties of District activities.  The Governor shall also share appropriate information with the District.
m. The Governor shall maintain communication with all club presidents.
n. The Governor shall represent the District and maintain a professional image of his/her self and the District.
o. The Governor shall remain active in his/her home club.
p. The Governor shall brief his/her successor on the duties and responsibilities of the office and shall pass on pertinent files and information collected throughout the administrative year.
q. The Governor shall notify, in writing, the Kiwanis Governor, Kiwanis Committee on Circle K, Key Club Governor, Key Club Administrator, District Board, and all club presidents in the District of all meetings, including date, time and location, fourteen (14) days in advance.
r. The Governor shall prepare a tentative agenda for all regular meetings of the District Board and shall distribute it no later than fourteen (14) days before the meeting to the District Board, District Administrator, Kiwanis District Governor, Kiwanis District Secretary, Kiwanis Committee on Circle K, Key Club District Governor, Key Club District Administrator, and all club presidents in the District.
 

 I, {candidateName},  a candidate for the office of the Carolinas Circle K District Secretary-Treasurer, agree to perform the following duties as District Secretary-Treasurer faithfully, should I be elected:
 
1. Attend the following training conferences:
a. District Officer Training Conference - March-April 2021 (DOTC) (Date and Location to be announced)
c. Club Leadership Conference 2021 - March 12-14th 2021 (LeadCon)
c. Club Leadership Conference 2022 - March 2022 (LeadCon)
2. Attend the following Circle K events:
a. Circle K International Convention July 25th -28th 2021, Austin, TX
b. Fall Call Conference - October 2021
c. Fall and Spring District Large Scale Service Project (DLSSP)
d. District Convention 2022
3. Attend the following Kiwanis Family events:
a. Kiwanis District Convention
b. Kiwanis Mid-Year Conference 
4. Perform the roles and duties of Secretary-Treasurer, as outlined in Policy Codes- Section 3-B/C
a. If the Governor is absent from a meeting, the Carolinas District Secretary-Treasurer shall assume the responsibility of the Governor.
b. The Secretary-Treasurer shall keep all records of District Board meetings, the House of Delegates, District Convention, and reports of proceedings and actions. He/She shall distribute a copy within fourteen (14) days to each member of the District Board, the District Administrator, International Subregion Representative, Kiwanis Governor, Kiwanis District Secretary, Key Club Governor, Key Club Administrator, and all club presidents of the District.
c. The Secretary-Treasurer shall receive and keep record of all club monthly reports.
d. The Secretary-Treasurer shall cooperate with the Governor in forwarding all official reports required by Circle K International.
e. The Secretary-Treasurer shall maintain a directory with contact information of each District Board member, the District Administrator, club officers in the District, and any other contacts for the District.
f. The Secretary-Treasurer shall submit a monthly report form in a specified format to the Governor and District Administrator by the tenth (10th) of every month.

g. The Secretary-Treasurer shall work with the Governor and the District Administrator to develop an operating budget at the beginning of the administrative year. 
h. The Secretary-Treasurer shall make a financial report at all meetings of the Board or by request of the Governor or the District Administrator.
i. The Secretary-Treasurer shall assist in the collection and the disbursement of District dues, convention registration fees, and other District income under the supervision of the District Administrator.
j. The Secretary-Treasurer shall work with the District Administrator to implement proper accounting procedures and to ensure all disbursements of funds within in the District are within the budget and made with proper authorization and vouchers.
k. The Secretary-Treasurer shall submit a monthly report form in a specified format to the Governor, and District Administrator by the tenth (10th) of every month.
l. The Secretary-Treasurer shall brief his/her successor on the duties and responsibilities of the office and shall pass on a pertinent set of files.
n. The Secretary-Treasurer shall perform any duties as assigned by the Governor or the District Board.
o. The Secretary-Treasurer shall remain an active member in his/her home club.

 

 I, {candidateName},  a candidate for the office of the Carolinas Circle K District Bulletin Editor, agree to perform the following duties as District Bulletin Editor faithfully, should I be elected:
 
1. Attend the following training conferences:
a. District Officer Training Conference - March-April 2021 (DOTC) (Date and Location to be announced)
c. Club Leadership Conference 2021 - March 12-14th 2021 (LeadCon)
c. Club Leadership Conference 2022 - March 2022 (LeadCon)
2. Attend the following Circle K events:
a. Circle K International Convention July 25th -28th 2021, Austin, TX
b. Fall Call Conference - October 2021
c. Fall and Spring District Large Scale Service Project (DLSSP)
d. District Convention 2022
3. Attend the following Kiwanis Family events:
a. Kiwanis District Convention
b. Kiwanis Mid-Year Conference 
4. Perform the roles and duties of Treasurer, as outlined in Policy Codes- Section 3 C
a. The Bulletin Editor shall be responsible for the publication of at least five (5) issues of The Carolinian, the District bulletin, throughout the administrative year.
b. The Bulletin Editor shall be responsible for the distribution of the official District publication, The Carolinian, to all clubs in good standing with the District, the Kiwanis Governor, District Administrator, Kiwanis Committee on Circle K, Key Club Governor, and Key Club Administrator.
c. The Bulletin Editor shall encourage all clubs within the District to submit articles and shall set deadlines for submission and publication.
d. The Bulletin Editor shall submit a monthly report form in a specified format to the Governor, Secretary, and District Administrator by the tenth (10th) of every month.
e. The Bulletin Editor shall perform all other duties as assigned by the District Governor and District Board. 
f. The Bulletin Editor shall remain an active member of his/her home club.

 

 I, {candidateName},  a candidate for the office of the Carolinas Circle K District Lt. Governor, agree to perform the following duties as District Lt. Governor faithfully, should I be elected:
 
1. Attend the following training conferences:
a. District Officer Training Conference - March-April 2021 (DOTC) (Date and Location to be announced)
b. Club Leadership Conference 2021 - March 2021 (LeadCon)
c. Club Leadership Conference 2022 - March 2022 (LeadCon)
2. Attend the following Circle K events:
a. Circle K International Convention July 25th -28th 2021, Austin, TX
b. Fall Call Conference - October 2021
c. Fall and Spring District Large Scale Service Project (DLSSP)
d. District Convention 2022
3. Attend the following Kiwanis Family events:
a. Kiwanis District Convention
b. Kiwanis Mid-Year Conference  

4. Perform the roles and duties of Treasurer, as outlined in Policy Codes- Section 3 C
a. The Lieutenant Governor shall work with the Governor, District Administrator, Kiwanis Lieutenant Governors, and Kiwanis Clubs within the division on new club building, reactivating clubs, and strengthening current clubs.
b. The Lieutenant Governor shall make a minimum of one (1) visit to each club within the division throughout the administrative year.
c. The Lieutenant Governor shall publish a newsletter at least twice a term to benefit the club officers and members of the division.
d. The Lieutenant Governor shall submit a monthly report form in a specified format to the Governor, Secretary, and District Administrator by the tenth (10th) of every month.
e. The Lieutenant Governor shall assist the Secretary in the collection of club monthly reports.
f. The Lieutenant Governor shall assist the club presidents within the division upon request and shall keep them informed of all District and International activities.
g. The Lieutenant Governor shall promote interclubs with Kiwanis Family members throughout the division.
h. The Lieutenant Governor shall copy any official correspondence, newsletter, or any other official paperwork to the Governor, Secretary, and the District Administrator.
i. The Lieutenant Governor shall establish communication with Kiwanis and Key Club District Officers within the division.
j. The Lieutenant Governor shall attend all meetings of the District Board.
k. The Lieutenant Governor shall brief his/her successor on the duties and responsibilities of the 

When seeking International Office, candidates may request an official Carolinas District Endorsement, the highest seal of approval a district can provide a candidate. Please review the following literature:  

The CKI Policy Code establishes specific requirements to receive an endorsement to run for international office. An official endorsement is an acknowledgment that a club, club board, district board, and/or district House of Delegates believes the candidate is qualified to hold the position they are seeking. The said body supports the candidate’s goals, ideas, and campaign for International Office, and it wishes them the best of luck. Note: the delegates from the said district are not bound by this endorsement to vote for that candidate at the CKI Convention. 

Please refer to the CKI Policy Code, Section G: International Officers (listed below for quick reference) for more information on endorsements: 

Endorsement Guidelines 

A candidate shall be officially endorsed by his/her home club, home club board, home district, and/or home district House of Delegates. 

1. Candidates requesting an endorsement from a club, club board, or district board must do so in writing. This request must include, but not be limited to, the candidate’s goals for the office they are seeking, goals for CKI, and past leadership experiences. To give the entity time to review the candidate’s written request for endorsement, all requests must be sent out at least two (2) weeks prior to the meeting at which the endorsement is to be considered. 

2. Candidates requesting an endorsement from a district House of Delegates must demonstrate his/her abilities by participating in at least one (1) caucus session. 

3. A district House of Delegates or district board may only endorse a candidate from its home district, and a club or club board may only endorse a candidate from its home club. 

4. A district House of Delegates, district board, club, or club board may not limit the number of candidates for the office of President, Vice President, and International Trustee or for the general endorsement of International Office. 

5. Seeking an endorsement from any of the above-said bodies shall not be considered a form of campaigning. 

Granting Endorsement 

1. An official endorsement for International Office may be granted if the candidate receives a super- majority (2/3) vote. 

2. Voting for endorsement must take place in the form of a written ballot. All voting delegates must receive a written ballot and vote via a written ballot. A candidate may only receive unanimous endorsement if all delegates present and voting vote in favor of the candidate via a written ballot. 

3. All motions for voting by acclamation, voting through a resolution, voting by unanimous ballot, and other similar motions shall be called out of order by the chair of the meeting.

1. A candidate shall not campaign outside his/her home club until sixty (60) days before District Convention.  A club shall not limit the number of candidates endorsed for each office of the Governor, Secretary, Treasurer, Bulletin Editor, Lieutenant Governor, and general endorsement of a District office.  An endorsement for District Office is a general endorsement, on behalf of a club, providing club approval for the candidate to seek any of the District offices.
2. No candidate for District office shall travel outside of his/her home club for the purpose of campaigning.  If a candidate does travel to another club’s convention, conference, meeting, or event for travel purposes only, he/she shall not be introduced as a candidate for office by him/herself or anyone at the event.
3.  A candidate’s packet will be developed and will be made available upon request from the District Board.  This packet shall include but is not limited to the following: completed questionnaires, description of and service agreement for each office, Candidate’s Financial Report form, mailing list, and any other materials deemed necessary by the District Board.
4.  A candidate may only be officially endorsed by his/her home club. A club may only officially endorse a candidate from its own club. An official endorsement is defined as an acknowledgment that the club believes the candidate is qualified to hold the position he/she is seeking and wants to wish him/her the best of luck. The delegates from said club are not bound by the endorsement to vote for their candidate.
5. Campaign-related communication may only be from the candidate and not from another individual or group on behalf of the candidate. An initial mailing may not exceed three (3) 8.5” x 11” sheets of paper. All costs associated with all forms of campaign-related communication noted above must be included within the total campaign-spending limit.

a. During pre-convention campaigning, a candidate shall be allowed one letter with a length of no more than seven hundred fifty (750) words to the District Board and the club presidents to announce candidacy and a platform. Any reflector, listserv, or electronic mailing list, which includes individuals other than those whose offices are listed above, is not allowed. The district board will send an official candidate booklet to all  Circle K members, reflectors, listservs, or electronic mailing within the respective areas if they so choose.  Mail may also be used when a candidate is initially announcing his or her candidacy.
b. Any further mailings, e-mails, phone calls, or other communications may be permissible only when requested by the recipient.
c. In addition, a candidate may call and/or write the Governor, Secretary, Treasurer, or his/her Lieutenant Governor for the purpose of gathering additional information.

6. Convention campaigning is defined as any promotion of a Circle K member at District Convention for the purpose of being elected to a District office.

a. In order to actively campaign, a candidate shall complete the proper certification and forms necessary for the office at the Candidates' Meeting or at the time he/she declares his/her candidacy and submits them to the Governor.
b. Only current District members may campaign for a candidate. No past or current District Board member may endorse or actively campaign for a candidate.

7. Campaign funding is defined as any funds, materials, gifts, etc. given to a candidate or spent by a candidate for the purpose of promoting him/herself for a District office.

a. A candidate running for District Office shall be required to submit a Candidate's Financial Report for all campaign costs and contributions used during convention campaigning, with receipts, to the Governor and Treasurer at District Convention.
b.A candidate running for District Office may only accept donations or contributions from his/her home club, his/her home club’s sponsoring Kiwanis club, and the academic institution at which he/she is an official Circle K member.
c. All donations shall be included on the Candidate's Financial Report with information including the type of donation, the donation amount, the donator, and the use of the donation. Receipts for all donations will be attached to the Candidate's Financial Report.

8. Any violation of these policies will result in the disqualification of the candidate. 

Candidate Verification 

I,{candidateName}, as a candidate for the office of {desiredPosition} of the Carolinas District of Circle K International, have read the service agreement, understand it, agree with it, and pledge to perform the duties of {desiredPosition} if elected.