The club hereby applies for affiliation and/or renewal of affiliation with the Zone on the terms set out below. Upon acceptance of this application by the Zone, the terms set out below will record the agreement between both parties. Furthermore, upon acceptance, clubs will be able to have teams compete in competitions under the control of the Zone, and/or a representative of the Zone.
Each year, clubs are required to renew their affiliation with the Zone for the next football season. This process ensures that a club meets its financial and governance obligations and that the club’s facilities continue to meet minimum standards, as well as ensuring its long-term sustainability and viability.
TERMS AND CONDITIONS OF AFFILIATION
1 The club agrees to comply with the constitution, policies, rules and regulations of the Zone as amended from time to time.
2 The club agrees to pay, as they fall due, any fees or levies imposed or determined by the Zone.
3 The applicant shall be incorporated (or be appropriately constituted as company limited by guarantee) and its current constitution lodged with the Zone at all times. Furthermore, the club shall abide by their constitution and comply with requirements of the Office of Fair Trading and/or the Australian Securities and Investment Commission.
i From time to time, the Zone and/or representative of the Zone may grant participation to unincorporated entities (ie school based club teams) in competitions under the control of the Zone, and/or a representative of the Zone.
4 The club will ensure that all its players and officials participating in the Zone’s competitions are registered in accordance with the regulation requirements determined by Football Federation Australia, Football Queensland and the Zone.
5 The club will ensure that its players, officials and supporters comply with the standards articulated in the FFA Codes of Conduct.
6 The club will engage with the FFA’s National Club Development Program (NCDP) as directed by the Zone and Football Queensland.
7 The club will comply with any rules, regulations or by-laws of the Zone and Football Queensland (enforced from time to time), including without limitation any rule, regulation or bylaw concerning or relating to:
7.1 The transfer of players between clubs and Leagues/Zones;
7.2 The admission and removal of clubs from Leagues/Zones and the transfer of clubs between Leagues/Zones; and
7.3 The investigation, hearing and determination of any matter concerning the conduct of a Zone, club, official of a Zone or club, player or any other person performing any duties (paid or unpaid) on behalf of a Zone or club.
8 The club agrees that the Zone may terminate their affiliation, with immediate effect, for noncompliance with the terms and conditions outlined in this agreement or if the Club fails to field teams in the Zone’s competitions or fails to register all players with the Zone through appropriate FFA sanctioned processes.
9 The club shall only participate in competitions, programs and courses approved by Football Queensland and the Zone. The Club agrees that all 'in-house’ competitions will register through their Zone in approved FFA programs such as, but not limited to MiniRoos Kick-off, Summer Football, Walking Football and Futsal.
10 The Applicant shall:
10.1 Submit the following - a list of names, addresses and email addresses of its officers (Executive Committee, Technical Director and other important contacts) by Monday 13th January 2020;
10.2 Take out and maintain all policies of insurance for tragedy (disability) and liability as may be directed by the Zone and Football Queensland, such insurance cover to be arranged by Football Queensland;
10.3 Observe and maintain proper standards and methods of accounting and keep such books of account and records and operate such finance and accounting systems as are prescribed from time to time by the Zone and Football Queensland. The applicant shall in all respects comply with all procedures and manuals which may be issued by the Zone and/or Football Queensland and shall maintain such books of account and records as directed by the Zone and Football Queensland and make the same available for inspection by the Zone and Football Queensland at any time upon request by the Zone or Football Queensland or its representative;
10.4 Where the engagement of any staff is funded in whole or in part by the Zone or Football Queensland, clubs shall not engage such staff without the prior written consent and approval of the Zone or Football Queensland;
10.5 Ensure that players compete in competitions conducted by the Zone in accordance with the Laws of the Game (LOTG);
10.6 Ensure that all players competing in competitions conducted by the Zone are registered via the Play Football system or as directed by the FFA and remain registered whilst on the club's list of players;
10.7 Maintain and ensure that each of its officers, employees, servants, agents and volunteers maintain a high and good reputation and not jointly or severally engage in any unbecoming conduct or conduct which is prejudicial or likely to be prejudicial to the interests of the Zone, Football Queensland or the playing of Football; and
10.8 Not directly or indirectly do any act or thing which adversely affects any intellectual property of the Zone or Football Queensland either during this term or following termination.
11 The applicant shall pay to the Zone on or before 13th January in each year during the Term an annual Affiliation Fee, as determined by the Zone from time to time. The fee may be deducted by the Zone from any funding given to or amounts paid on behalf of the applicant by the Zone.
12 The Zone shall notify the applicant upon acceptance of its application. The agreement is deemed to have commenced on the acceptance of this application by the Zone as evidenced by the signing hereof, and shall continue in perpetuity, unless terminated in accordance with the terms and conditions herein.
13 The Zone may terminate this agreement by giving 12 months written notice to the applicant. The applicant acknowledges and agrees that this agreement does not create a right or expectation of continued affiliation with the Zone.
14 Without prejudice to any other rights at law or in equity, the Zone in its absolute discretion may immediately terminate the agreement upon notice to the applicant based on any of the following grounds:
14.1 Failure by the applicant to perform satisfactorily all or any of the obligations or covenants on its part to be observed and performed under the terms and conditions herein;
14.2 Doing or permitting to be done any act or thing which reflects unfavourably upon the reputation, standing or goodwill of the FFA, Football Queensland, the Zone or the game of football;
14.3 Becoming subject to, or becoming likely to become subject to a winding up order, or being placed under receivership, official management or administration, or making an assignment for the benefit of or an arrangement with its creditors, or any other event which in the reasonable opinion of the Zone affects the ability of the applicant to pay its debts as and when they fall due;
14.4 There are insufficient clubs competing in the competition conducted by the Zone; and/or Zone appointed Competition Administrator;
14.5 Football Queensland or the Zone determines that the applicant is conducting any competition in a manner which is prejudicial to the promotion, development or reputation of the game of football;
14.6 The playing field and facilities do not meet standards set by the Zone and Football Queensland.
15 After the termination of the agreement for whatever reason, the applicant shall not represent directly or indirectly that any of the rights granted under this agreement are continuing or that the applicant has any sponsorship approval or affiliation of or with the Zone or Football Queensland.
16 The agreement shall be personal to the applicant and the applicant shall not assign or grant any sub-licence or otherwise deal with or transfer any of its rights or interest without the prior written consent of the Zone which consent may be granted or withheld in the absolute discretion of the Zone.
17 The applicant shall take all steps necessary to ensure that the playing fields and facilities meet the requirements of the Zone and Football Queensland.
18 The agreement shall be governed by and construed in accordance with the laws of the State of Queensland and the parties hereto agree to submit to the jurisdiction of the Courts of Queensland.
19 The applicant must complete Schedules 1 and 2 hereof to the satisfaction of the Zone and Football Queensland.
20 The Zone may impose conditions on the acceptance of this application and these will be communicated to the applicant.