Manassas Jazz Festival
Terms & Conditions
The Manassas Jazz Festival (hereby after called the Organizer) and the Vendor agree that reservations and booth selection will be accepted on a first come, first serve basis. Payment must accompany the entire completed application form. Applications from new vendors will not be accepted without completed application form, three (3) quality photographs that represent the items intent for sale and/or display and booth set-up, signed acknowledgement of terms and conditions, payment and a release of liability or certificate of liability insurance in the amount of $1,000,000 naming the City of Manassas AND Historic Manassas, Inc. as additional insured. An endorsement of the policy must accompany your certificate of insurance.
All checks are to be made payable to Historic Manassas, Inc.
Vendor understands that exclusivity of exhibitors is not offered.
Vendor understands that this agreement does not authorize the Organizer to obligate or award appropriate funds or future business. Future sponsorship, if any, will be governed under separate agreements.
Since this event has a rain date, NO REFUNDS WILL BE GIVEN FOR ANY REASON.
Vendor agrees not to sublet space or exhibit merchandise other than specified without permission from Organizer. The Organizer must approve all items that are to be sold at Vendor’s booth. Organizer reserves the right to reject or restrict any exhibit.
Vendor understands that booth locations are subject to change without notice. Booth exhibit areas include 10’x10’ space (10'x20' for Food Vendors). It is the responsibility of the Vendor to provide tent, tables, chairs and props. Limited electrical access is available and must be requested prior to the event. Booth displays should be professional and properly maintained.
Vendor understands that tents, tables, chairs and any other equipment required for display will be provided by the Vendor.
Vendor agrees that no out of booth solicitation is permitted including the use of amplification.
Vendor agrees that all display items, products and signage must fit within booth space. Nothing may obstruct the free flow of pedestrian traffic on walkways, sidewalks, or any other area used for such traffic.
Vendor agrees that all displays will be fully set up by 10:30 am and remain intact until 7:00 pm on Saturday, June 20, 2020. No vehicles will be allowed into exhibit area after 10:00 am or before 7:00 pm. Vendor agrees that storage space is confined to assigned table/booth area.
Vendor agrees to complete booth breakdown by 8:00 pm on Saturday, June 20, 2020.
Vendor agrees to have his/her booth staffed during the entire event. Booth space must be maintained in a clean and orderly manner at all times and be clean and orderly upon departing the event. All boxes and debris must be removed from the event. Trash removal will not be provided.
Vendor understands that the playing of loud music or other loud noise is not permitted.
Vendor will indemnify, defend, and hold harmless the Organizer, City of Manassas, and Historic Manassas, Inc. -its officers, board of directors and employees, successors, and assigns from any claims, damages, liabilities, losses, government proceedings, and cost and expenses, including reasonable attorneys’ fees and costs of suit, arising out of any or all aspects of this Agreement and Vendor’s activities hereunder. Third parties will look solely to the Vendor for any payment and satisfaction of any obligation or claim arising from this event, or any act of omission by it in the performance of the activities as outlined in the agreement.
All Vendors are responsible to follow Sec. 110-272 regarding tax imposed. Any and all tax liability acquired as a result of merchandise or food sold during an event in the City of Manassas that has been managed by Historic Manassas Inc. is the sole responsibility of said Vendor. It is the Vendors responsibility to track and report to the City Manassas and to the Commonwealth of Virginia those liabilities.
In addition to all other taxes and fees of any kind now or hereafter imposed by law, there is hereby imposed and levied by the City on each person, a tax at the rate established by an uncodified ordinance enacted by the city council on the amount paid for every meal or food purchased from any food establishment or caterer, whether prepared in such food establishment or not, and whether consumed on the premises or not. (Code 1978, § 30-88)
Additionally, the City Of Manassas charges an additional 4% tax on prepared food. The tax must be remitted on or by the 20th of the following month to the Commissioner of the Revenue. Please contact them at 703-257-8214 so they may be of assistance in this matter.