Luccock Park Letter of Agreement

Luccock Park Letter of Agreement
This document contains the details of your stay at Luccock Park, and our commitment to you. Please fill it out as thoroughly as possible. If you have any questions, reach out to us at 888-223-8131.
Event Name*
Name of primary contact*

First NameLast Name
E-mail*
Phone number*

Area CodePhone Number
Phone Number

Area CodePhone Number
Secondary contact for this event

First NameLast Name
Email
example@example.com
Estimated number of guests*
Arrival date *

MonthDayYear
Date
Arrival time is 4:00 PM

Any other arrival time must be discussed by email with the Director.
Time*

:HourMinutesAM/PM Option
Departure Date *

MonthDayYear
Date
Time*

:HourMinutesAM/PM Option
Agreement

Luccock Park will hold these dates once a deposit is received. The cancellation policy is at the end of this document. The person listed as the primary contact is responsible for collecting and remitting all fees associated with their event. The following fields must be agreed to by the signee, unless an exception is agreed upon between the signee and the Luccock Park Camp Director (see below).
Fine print

We have read the Camp Guide and understand the pricing for our event.We have read the Camp Rules & Regulations and understand it is the on-site Group Leader's duty to ensure all participants adhere to these stipulations.We understand Luccock Park is a weapon-free space. No firearms, knives, or other weapons are allowed onsite. No fireworks allowed. We will adhere to this rule at all times.We understand Luccock Park is a drug-free space, including marijuana. This is a zero tolerance policy with exceptions only for prescribed medications. Disregard of this policy will result in eviction from premises.We understand Luccock is an alcohol-free space, unless we have a special permit for our one-day event that will include beer or wine. Events with over 50 people require a TIPS-certified server.We understand we are responsible for any damage caused by us or our guests. This includes fire damage, graffiti (beyond names on walls), damage to buildings or equipment.We understand we are responsible for the safety of our guests, and will maintain the minimum youth-adult ratio listed in the Camp Guide document.COVID precautions and personal protective equipment for our campers is an individual choice and responsibility. If applicable at the time of our visit, Luccock Park will adhere to Federal and State regulations.We understand quiet hours run from 10 p.m. to 8 a.m.We understand this is a pet-free space, unless direct email communication has been made with the Director prior to arrival.We understand we are responsible for all bedding, first aid, and medical supplies for our guests.We understand this is a mountain camp with weather and facility challenges. We are prepared to be "happy campers" when changes must be made for safety and/or comfort reasons.Other
Any changes from the agreements above must be noted and initialed by you and the Luccock Park Camp Director here
Meal Information

Check the following boxes as they apply to your event or group to give our kitchen crew the most up-to-date information about your food needs.
Meal Info

We understand that, without filling out the Go Form two weeks before our event, we cannot expect special meal service. We will submit our Go Form two weeks before our arrival.We will include, on the Go Form, any food requirements, and understand that, if a guest has high sensitivity or extreme requests, they may need to provide their own food.We understand that the kitchen is NOT responsible for any food requirements for quests who did not provide food requirements on the Go Form.We expect standard camp food, OR:We request meals to be upgraded, fresh foods, more protein and fewer carbs (additional charges will apply), OR:We have discussed a custom menu with the Luccock Park Camp Director (cost negotiated)We will provide our own catering staff ($150 kitchen orientation and supervision)We understand we are expected to buss our own tables, wipe the tables down, and sweep after each meal. There is a charge if we do not want to participate in cleaning up after our guests.We understand meal times are at 8 a.m., 12 p.m. and 5 p.m., and any differences must be agreed upon with the Director.
Any changes from the meal agreements above must be noted and initialed by you and the Luccock Park Camp Director here
While at Luccock Park, we will:

Utilize the meeting hallUtilize Meadow HallUtilize the ChapelUtilize the pavillionUtilize a firepitHave a dance (these must end by 11 p.m.)Set up and take down outside seatingUse outdoor rec equipmentStack all tables, chairs, and put away other equipment at the end of our stayPick up any trash or debris as we create and/or find themOther
Key Dates
Your reservation will be held when your deposit is received.

Two weeks prior to your event, a Go Form will be sent to you and MUST BE FILLED OUT one week prior to your event.

Your final invoice will be based on the Go Form, but changes can be discussed with the Director while on site.

A Final Invoice will be given to the Group Leader on the final day of your event. Payment is due within ten (10) days of the final day of your event.
Special requests
Information

Luccock Park will communicate with the person listed on this form. Any contact changes should be sent to luccockmanager@gmail.com. This person is responsible for the Final Invoice and aggres to pay the amount within the stipulated time period.
Luccock Park will be required to collect all guest names and addresses as of this year. A form will be provided in conjuncture with the Go Form. Please let your participants know this will be required.
Cancellations

Deposits are fully refundable 120 days or more before event. 60-119 days, you are responsible for 25% of the rental fee; 30-59 days, you are responsible for 50% of the rental fee, less than 30 days,100% of the rental fee is due to Luccock Park. If Luccock Park fails to fulfill this agreement, your deposit will be refunded in full. If this agreement is terminated by either party, your date will immediately be open for rebooking.
Sign and date to show agreement *

First NameLast Name
Date

MonthDayYear
Date
Lucccok Representative

First NameLast Name
Date

MonthDayYear
Date
Should be Empty:

Luccock Park Letter of Agreement

Agreement

Meal Information

Key Dates

Information

Cancellations