Luccock Park Letter of Agreement

Luccock Park Letter of Agreement
This document contains the details of your stay at Luccock, and our commitment to you. Please fill it out as thoroughly as possible. If you have any questions, reach out to us at 888-231-8131. Ideally, we will be on the phone with you as you fill out this form.
Event Name
Name of primary contact *

First Name Last Name
E-mail *
Phone Number *

Area Code Phone Number
Secondary contact for this event

First Name Last Name
Phone Number

Area Code Phone Number
Email
example@example.com
Estimated Number of Guests *
Arrival date

Month Day Year
Date
Time

: Hour Minutes AM/PM Option
Departure Date *

Month Day Year
Time

: Hour Minutes AM/PM Option
Agreement

Luccock Park will hold these dates once a deposit is received. The cancellation policy is at the end of this document.
Fine print

We have read the Camp Guide and understand the pricing for our event. View here: https://luccockpark.org/client-resources We understand we are responsible for any damage caused by us or our guests. We understand we are responsible for the safety of our guests, and will maintain the minimum youth/adult ratio listed in the Camp Guide book. We understand quiet hours are 10p-8a We understand this is a pet free space We understand we are responsible for all bedding, first aid, and medical supplies for our guests. We understand this is a mountain camp, with weather and facility challenges and are prepared to be 'happy campers' when changes must be made.
Changes must be noted and initialed by you and the Luccock Manager here
Meal Info

We understand that without the Go Form we can not expect special meal service. Standard camp food Upgraded fresh foods, more protein less carbs (additional charges may apply) Custom menu (cost negotiated) We will provide our own catering staff ($150 kitchen supervision fee per meal) We understand we are expected to help with KP in the dining hall and that there is a charge if we do not want to participate in cleaning up after our guests. We understand meal times are at 8a, 12p, and 5pm, any differences must be agreed upon here.
Meal changes must be noted and initiaedl by you and the Luccock Manager here
Key Dates
Reservation Held when deposit is received

This agreement due within one week after reservation is held

Two weeks prior to event Go Form and initial invoice due. Current credit card must be on file for any damages caused by your group. You will be notified before charges are made.

Departing Camp- final invoice due

1 Week after your camp closes we will process your deposit, and alert you to any damage charges.
While at Luccock We Will

Utilize the meeting hall Utilize Meadow Hall Utilize the Chapel Utilize the pavillion Utilize a firepit Use the projector and screen ($50 Charge) Have a dance (these must end by 11pm) Set up and take down outside seating Use outdoor rec equipment
Special Requests
(Optional Question at this time.) Estimated Event Total(using the rate sheet in the event guide)
(Optional at this time.) Deposit Required to hold your dates
Information

Luccock Camp will communicate with the person listed on this form. Any contact changes should be sent to luccockmanager@gmail.com. This person is responsible for the final bill and agrees to pay any outstanding sums before departure.
Cancellations

120 days or more before event- full deposit less $250 fee. 60-120 days- you are responsible for 25% of the rental fee. 30-60 days-50% or event. Less than 30 days-100% of rental fee. If Luccock fails to fulfill this agreement, your deposit will be refunded in full.
Sign and date to show agreement *

First Name Last Name
Date

Month Day Year
Date
Lucccok Representative

First Name Last Name
Date

Month Day Year
Date
Should be Empty:

Luccock Park Letter of Agreement

Agreement

Key Dates

Information

Cancellations