Lehi City Special Event Permit Application

A Special Event Permit is needed when an event is being held on Lehi City property or will use Lehi City property, such as roads. It is required when an event will expect to have at least 100 participants OR partitipants will be using the park in a way that interferes with others using the park.

Lehi City doesn’t approve Special Event Permits for commercial ventures.

Event Name/Name of Organization*

Event Description*

Briefly describe your event with any additional information that will help our Event Review Committee

Primary Contact Name*

First NameLast Name

Primary Contact Email*

example@example.com

Primary Contact Phone Number*

Event Start Date

Date

Event End Date

Date

Location of Event

Event Set-up Start Time*

:HourMinutesAM/PM Option

Event Clean-up End Time*

:HourMinutesAM/PM Option

Estimated number of attendees to your event. *

Number of Staff/Volunteers

If you event occurs weekly or monthly please explain

Admissions*

Alternate Contact Name

First NameLast Name

Alternate Contact Email

example@example.com

Alternate Contact Phone Number

Employees, Volunteers COVID-19 checklist. By checking the boxes, you agree to the following:*

Symptom checking (checklist or verbal) including temperature checks when feasible.Face coverings are worn in settings where other social distancing measures are difficult to maintainEnsure that face coverings are availableProvide accommodations to high-risk employees & volunteers; minimize face-to-face contact, assign tasks that allow these individuals to maintain a 6-foot distance from other employees or customerComply with distancing and hygiene guidelines

KEEP A RECORD OF ATTENDEES: Please describe how you will record the name and contact information for each attendee, along with seating assignments or designated sitting/standing areas, to help identify and contact potential exposures.*

Social Distancing: A 6-foot distance must be maintained between household groups at all times, including while seated, limiting the number of people in a confined area to enable adequate distancing at all times, and congregating at any point is not allowed. Please describe your plan to maintain appropriate social distancing throughout the event.*

High-Risk Attendees. Please describe your plan to accommodate higher-risk attendees, such as setting an established window of time for higher-risk groups to come in without pressure from crowds and/or separate entrances and queues..*

Signage: Post signage listing COVID-19 symptoms, asking attendees with symptoms to stay home, and encourage physical distancing. Please describe your plan to maintain signage, including the number of anticipated signs and their locations.*

Hygiene & Sanitation: Please describe your plan to provide hygiene and regular sanitation throughout the event.

Payment Options: Encourage contactless payment, disinfect between transactions and comply with other retail recommendations. Please describe your plan for payments.*

LEHI CITY PARK PAVILION INFORMATION

If your event is at a Lehi City Park, you may want to reserve a park pavilion.

Park pavilions can be reserved any time during the application process online at https://www.lehi-ut.gov/recreation/parks/reserving-a-park/ or by calling the Lehi Information Center at 385-201-1000.

Obtaining a Special Event Permit does not guarantee pavilion availability. It is suggested to reserve a pavilion as early as possible to avoid any complications with event date.

Have you completed the park pavilion reservation requirement?*

YesNo

Location of event*

Will your event require additional time/days to set-up or clean-up? If set-up is within your pavilion reservation time then answer no.*

YesNo

CITY SPORTS FIELD USE

Use of Lehi City Sport fields need to be reserved and approved through the Legacy Center. Contact Brittany Crumback at 385-201-2312 to reserve the Field.

To learn more visit:https://www.lehi-ut.gov/legacy-center/field-reservations/

Will your event require the use of a City Sports Field?*

YesNo

Which Sport Field are you requesting?

Olympic ParkNorthlake ParkSports ComplexVeterans Park

ROAD USE

During the review process the Lehi City Streets Department will assess this request and may require additional services such as police or barricades. These requirements must be met before a Special Event Permit will be issued. Certain roads in Lehi may not be eligible for road closure. Lehi City reserves the right to prihibit the use of any City road.

Will your event require the use of public right-of-way, such as sidewalks or streets?*

YesNo

Will your event require road closures of any kind?*

YesNo

Select the type of road use/closure*

Full Road ClosurePartial Road ClosureIntermittent Temporary Closure (ITC): Your request is to temporarily stop traffic. This is most commonly associated with a race/run event where participants are in the roadway and may require Lehi City Police services.No Road Closure

What streets are you requesting to close?

Road Closure Start Time

:HourMinutesAM/PM Option

Road Closure End Time

:HourMinutesAM/PM Option

Traffic Control Plan

Describe in detail your plans for traffic control on streets and sidewalks.

Site Map/Course Route

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Attach a detailed map outlining the traffic control plan/route map. The map will need to be submitted prior to final approval if you are using city right-of-way.

TEMPORARY MASS GATHERING PERMIT

Some special events also require a Temporary Mass Gathering Permit obtained through the Utah County Health Department.

A Temporary Mass Gathering Permit is required of any event that:

(1) will have 1,000 or more attendees at one location (public or private) for

(2) 2 or more hours, and

(3) is located at a facility that was not constructed for that heavy of use. (You can typically tell this if it is necessary to bring in portable toilets, garbage cans, or parking services for the event.) (See Utah Administrative Code R392-400).

We recomend that you contact Utah County Healht Department 30 days prior to your event in order to determineif you are required to obtain the Mass Gathering Permit. Call 801-851-7525 or visit www.utahcounty.gov to learn more.

Temporary Mass Gathering Permit from Utah County

I have oneI don't have oneIn processUnsure if needed

INSURANCE REQUIREMENTS

The following insurance requirements must be met to obtain a Special Event Permit.

A $3,000,000 Commercial General Liability Insurance Policy where Lehi City is named as an additional insured is required.

Within that insurance policy:

1. Damages to Rented Premises must be insured for $500,000;

2. Medical Expenses must be insured for $100,000;

3. Personal Injury must be insured for $500,000.

4. Products must be insured for $500,000.

If you would like to use a bounce-house or similar blow-up toy as a part of the Special Event, the bounce-house vendor must also meet the following special insurance requirements:

1. a General Liability Insurance policy of $3,000,000 ($1,000,000 per occurrence/ $3,000,000 aggregate) where Lehi City is named as an additional insured,

2. and an Insurance Policy that has an athletic participation exclusion OR is one that will pay for bodily injury and property damage based not on the participants but on territory, policy period, and unintentional injury.

***Additional Fees may be required for any damages on city property due to bounce-houses.

Upload the insurance certificate showing Lehi City as an Additional Insured. This can be uploaded now or e-mailed to events@lehi-ut.gov

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