• Lehi City Special Event Permit Application

  • A Special Event Permit is needed when an event is being held on Lehi City property or will use Lehi City property, such as roads.  It is required when an event will expect to have at least 100 participants OR partitipants will be using the park in a way that interferes with others using the park.  

    Lehi City doesn’t approve Special Event Permits for commercial ventures.   

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  • LEHI CITY PARK PAVILION INFORMATION

    If your event is at a Lehi City Park, you may want to reserve a park pavilion.

    Park pavilions can be reserved any time during the application process online at https://www.lehi-ut.gov/recreation/parks/reserving-a-park/ or by calling the Lehi Information Center at 385-201-1000.

    Obtaining a Special Event Permit does not guarantee pavilion availability. It is suggested to reserve a pavilion as early as possible to avoid any complications with event date.


  • CITY SPORTS FIELD USE

    Use of Lehi City Sport fields need to be reserved and approved through the Legacy Center.  Contact Brittany Crumback at 385-201-2312 to reserve the Field. 

    To learn more visit:https://www.lehi-ut.gov/legacy-center/field-reservations/

  • ROAD USE

    During the review process the Lehi City Streets Department will assess this request and may require additional services such as police or barricades.  These requirements must be met before a Special Event Permit will be issued.  Certain roads in Lehi may not be eligible for road closure.  Lehi City reserves the right to prihibit the use of any City road.

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  • TEMPORARY MASS GATHERING PERMIT

    Some special events also require a Temporary Mass Gathering Permit obtained through the Utah County Health Department.

    A Temporary Mass Gathering Permit is required of any event that:

    (1) will have 1,000 or more attendees at one location (public or private) for

    (2) 2 or more hours, and

    (3) is located at a facility that was not constructed for that heavy of use. (You can typically tell this if it is necessary to bring in portable toilets, garbage cans, or parking services for the event.) (See Utah Administrative Code R392-400).

    We recomend that you contact Utah County Healht Department 30 days prior to your event in order to determineif you are required to obtain the Mass Gathering Permit.  Call 801-851-7525 or visit www.utahcounty.gov to learn more.

  • INSURANCE REQUIREMENTS

    The following insurance requirements must be met to obtain a Special Event Permit.

     A $3,000,000 Commercial General Liability Insurance Policy where Lehi City is named as an additional insured is required.

    Within that insurance policy:

    1. Damages to Rented Premises must be insured for $500,000;

    2. Medical Expenses must be insured for $100,000;

    3. Personal Injury must be insured for $500,000.

    4. Products must be insured for $500,000.

    If you would like to use a bounce-house or similar blow-up toy as a part of the Special Event,  the bounce-house vendor must also meet the following special insurance requirements:

    1. a General Liability Insurance policy of $3,000,000 ($1,000,000 per occurrence/ $3,000,000 aggregate) where Lehi City is named as an additional insured,


    2. and an Insurance Policy that has an athletic participation exclusion OR is one that will pay for bodily injury and property damage based not on the participants but on territory, policy period, and unintentional injury.

    ***Additional Fees may be required for any damages on city property due to bounce-houses.

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  • SITE SETUP

    The Lehi City Parks Department will assess the needs of the event which may require additional staffing needs. Parks department fees are $25 per hour/person. Any additional fees will be noted after the application has been sent to the Event Review Committee.


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  • BOUNCE HOUSES

    Bounce houses that are staked into the ground will need to be blue staked. The applicant needs to have this completed by calling 811. Applicant may also use appropriate weights instead of staking to secure bounce houses.  

    The following insurance requirements must be met to obtain a Special Event Permit:

    A $3,000,000 Commercial General Liability Insurance Policy where Lehi City is named as an additional insured is required.

    Within that insurance policy:

    a. Damages to Rented Premises must be insured for $500,000;

    b. Medical Expenses must be insured for $100,000;

    c. Personal Injury must be insured for $500,000.

    d. Products must be insured for $500,000.

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  •  SIGNATURE

    By typing your name, the applicant acknowledges that the information in this application is true and correct and agrees to adhere to all rules, regulations, and policies established by Lehi City.

    Applicant understands that a Special Event Permit does not authorize any violation of the provisions of Lehi City Code or any other code or law, rules, regulations or ordinances. The Applicant agrees to waive and release all rights and claims that might be had against Lehi City for any and all injuries or losses suffered because of participation in or use of Lehi City facilities or services. Undersigned agrees to indemnify and defend Lehi City against all claims arising out of the event and to reimburse Lehi City for all costsincurred by Lehi City as a result of the event including public safety, garbage, park maintenance, clean-up, and power.

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