Faculty Absences Form

DFPA Faculty Absence Reporting

Policy and Form

It is expected that an instructor should never cancel a class session without a serious reason and only as a last resort. If a faculty member knows ahead of time that they must miss a class due to a faculty development obligation, or some other unresolvable conflict, it is the faculty member's responsibility to report this planned absence to the DFPA in advance. As of February 15, 2020, we are requesting that all faculty absences from scheduled classes are reported with this form.

Find a suitable substitute to cover the class
Meet with your class over Zoom
Develop a plan where the class is meeting without you (research project, working in groups, in-class assignment, proctored exam, etc)
Submit this form that articulates your plan

If arranging a substitute, it is the department's recommendation to seek out a DFPA colleague to cover your class before seeking someone from the outside. It is not sufficient to make private arrangement with a colleague to cover the classes, and bringing a substitute instructor from the outside requires approval from the DFPA Chair and Program Director.

In the cases where longer notice is impossible (as in the case of illness or family emergency) faculty should report their unavailability to teach by leaving a detailed message with their Program Director and the DFPA Administrative Assistant (773)508-2820. In this sort of circumstance, faculty should also use Sakai to notify their students of a cancelled class.

Stipends for substitutes are the responsibility of the faculty member unless the faculty member’s absence involves taking students to a DFPA sanctioned event, such as ACDA. In such cases, the department may cover the cost of the substitute with the Chair's approval.

Today's date

MonthDayYear

Full Name*

First NameLast Name

Current Title; Rank*

Example: Associate Professor

Email:*

Discipline*

The procedure is a bit different for Applied Music instructors. As an Applied Instructure you have the option of doubling up on lessons. However, you are going to need to miss more than two weeks of lessons during the semester, you need to notify the DFPA Chair, Director of Music and Director of Applied Music via this jot form, before the semester begins.

Dates (s) of Absence:*

Reason for Absence:*

Attending a conference, participating in a panel, research travel, production commitment (TECH), etc.

Course(s) effected*

example: THTR 266 101 Beginning Acting

Meeting Times / Classroom

example: T/Th 1:30 - 2:45pm / MUND 1016

Classroom Coverage

Classroom activity without faculty (please explain below)Internal SubstituteExternal SubstituteMeeting with Class over Zoom

Plan for Absence*

Please indicate if you have a research project, group work, independent assignment, proctored exam etc. If you have asked a staff member to proctor an exam, please indicate whom you have asked here.

Is this absence indicated on the syllabus for the course?

YesNo

Name of Substitute*

Email of Substitute*

example@example.com

Does the Substitute have access to classroom?

YesNoDon't know

Will you submit a request for Sub to be compensated?

YesNo

Please attach resume of external substitute.

Upload a File

After you submit this request form, it will be forwarded to your Program Director and and the DFPA Chairperson. They will follow up if there are any questions or additional information that is required.

Signature

DateTime