Payment Terms and Benefits
Full payment must be recieved BEFORE any benefits are honored. Corporate Sponsorship will need to be renewed 12 months after initial payment is recieved
Newsletter
The ECMS Newsletter schedule has been determined for 2020; sponsor must adhere to all deadlines in order to be included as a part of your Corporate Sponsor benefit. Missed deadlines will not result in ANY refunds. Deadlines for each issue are as follows:
March 2020 Newsletter – Ads due March 11, 2020
June 2020 Newsletter – Ads due May 8, 2020
September 2020 Newsletter – Ads due August 7, 2020
December 2020 Newsletter – Ads due November 6, 2020
Expo, Annual Meeting, Social Events
A separate registration is required for all of the above listed events. If corporate sponsorship has already been purchased, all associated fees for the event will be waived in the registration process. In the event a representative is unable to attend an event which is included in your sponsorship - your company will still be listed as sponsor and no refunds will be issued.
Content
All sponsorships and content must be approved by the Board of Directors for the Erie County Medical Society. ECMS has the right to decline any content or images provided for distribution on any promotional channel. If content or necessary materials are not provided to ECMS within the time frame of your sponsorship, you may not receive full corporate sponsor benefits. ECMS Corporate Sponsorships and advertising opportunities are available to everyone, and no requests for exclusivity will be honored.
Cancellation
Cancellations will be considered prior to receiving payment for sponsorship and a la carte benefits. All cancellations must be received in writing; no refunds will be distributed once benefits have been honored. If payee decides to withdraw from ECMS Corporate sponsorship before full benefits have been executed, ECMS is not obligated to return any monies for the value of undistributed benefits.