VACATION CARE - 05/12/2025

VACATION CARE

Friday 18th September - Friday 2nd October 2026
PROGRAM AND BOOKING FORM
Parent Name
Email
example@example.com
Mobile Number
Child's Name
Child's Year Level
Oaklands OSHC – Booking & Information Guide

Thank you for your interest in enrolling your child in the Oaklands Outside School Hours Care (OSHC) Vacation Care Program. Please carefully read the following information prior to completing your booking.

Service Details

Operating Hours: 7:00 AM – 6:30 PM
Contact Number: (07) 3896 2285
Email: OSHC@churchie.com.au

Vacation Care Team

Coordinator: Kylie Blair
Assistant Coordinator: Shanelle Peake
Responsible Persons in Charge: Hannah Wilkins, William O'Neil, Georgia White, Renee Amedee
Educators: Ronan Devlin, Nina Downes, William Biggs, Miko Blakely

Booking Information

Bookings open three (3) weeks prior to the commencement of each school holiday period.
Please complete one form per child.
Submitting this form is a request for placement. A confirmation email will be sent to confirm days booked or advise of any waitlisted sessions.
Enrolment forms and the Vacation Care fee schedule can be accessed at https://oaklands.churchie.com.au.

Fees & Payment

Daily Fee: $81.53 per child
Excursion Fees: Additional charges apply and will be billed to your account
Late Pick-Up Fee: $20 for the first 10 minutes after 6:30 PM, then $1.00 per additional minute until they are collected applies for children collected after 6:30pm

Payment Options:

Preferred: Direct debit (form available upon request)
EFTPOS available at Oaklands Cottage and Oaklands Child Care & Kindergarten

Cancellations

Cancellations must be made in writing via email to OSHC@churchie.com.au.
A minimum of one (1) weeks’ written notice is required for cancellations to avoid fees.
Cancellations by phone will not be accepted.
Refunds are only considered under exceptional circumstances, approved by the Nominated Supervisor/Director.

Excursions

Bus travel is provided by BCC Buses and Brisbane Bus Lines.
Attendance on excursions is mandatory for all children booked on those days.
By submitting this form, you provide permission for your child to participate in scheduled excursions.
Additional confirmation may be required for certain excursion days.

What to Bring

Please ensure your child arrives with the following items each day:
All meals (unless otherwise specified)
Water bottle
Hat and sunscreen
Wet weather gear and spare clothes
Enclosed shoes (mandatory for excursions)

Personal Items

While we understand children may bring personal belongings (e.g., bikes on Wheels Days), Oaklands takes no responsibility for lost or damaged items.

Behaviour Guidelines

All children are expected to follow Oaklands OSHC behaviour policies. In instances where a child’s behaviour impacts the safety or wellbeing of others, parents will be contacted, and alternative care arrangements may be required.

Medical Information & Additional Needs

Oaklands OSHC is committed to providing an inclusive environment. Please notify us of any additional needs or medical requirements. The following management plans may be required:

Anaphylaxis: ASCIA Action Plan & Anaphylaxis Management Plan (with photo)
Asthma: Asthma Management Plan (signed by a GP, with photo)
Diabetes: Diabetes Management Plan
Epilepsy: Epilepsy Management Plan (with photo)
All medication must be supplied in its original packaging, signed in daily by a parent/guardian, and will be administered by qualified staff.

Child Care Subsidy (CCB & CCR)

Oaklands OSHC is an Authorised Child Care Provider. To receive CCB or CCR, please provide your Customer Reference Number (CRN) to the service.

Thank you for choosing Oaklands OSHC. We are committed to providing a safe, supportive, engaging environment for your child and look forward to working in partnership with you.

Warm regards

The Oaklands OSHC Team

Confirmation of
Childcare Agreement

Parties to the Agreement

Between:	{parentName}
And:	ACGS Nominees Pty Ltd, ABN 71085951631
for the care of:	{ChildName}
By:	Oaklands Childcare and Kindergarten OSHC (service)

As part of your enrolment at Oaklands OSHC we require you to confirm acceptance of the following items which allows Oaklands to be able to receive Government Funding on your behalf. Acceptance of these items as well as some of the other information in the enrolment form can be used as a Complying Written Agreement for Child Care Subsidy purposes. Please read these items and confirm by ticking below.

Session and Fee Details

Casual Day:	Any weekday
Usual Fee:	$81.53
Additional Fee:	for excursions and in house activities
Unit:	Session Fee

I confirm:

That my details on the Booking Form, as well as the details of the Child are correct.
I have agreed to days of care within the service and under the start and end times of these sessions of care.
That care provided is on a casual basis.
I understand I am liable to pay fees for the care of my child as indicated above and, if applicable, in other information the service has given me (such as a fee schedule or parent handbook) which are subject to change over time based on advice from the provider and acceptance by me.

Please go to your MyGov account and check the Oaklands booking is confirmed

Please tick to confirm your have read and accept the Agreement

PAYMENT DETAILS
• Oaklands OSHC will accept payments at the Cottage and at our LDC Centre• We accept credit cards and debit cards• We accept payment by credit card over the phone• We accept personal cheques• NO cash is accepted as payment for fees
Parent Name
Child's Name
Payment Options
Please nominate your preferred payment method
For further information please contact:
Cottage: 3896 2285Oaklands: 3896 2266 Email: OSHC@churchie.com.au
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