CLOCK TIME ENTRY/CHANGE APPROVAL FORM

CLOCK TIME ENTRY/CHANGE APPROVAL FORM
Time punches are a legal record of an employee’s time worked. An employee’s time punches must never be adjusted, except when it is necessary to correct a time punch that does not reflect the actual hours worked by the employee. Changing time punches in order to avoid legislative breaches, overtime payments, and other entitlements is unlawful, fraudulent conduct and is considered unacceptable by McDonald’s.
In the event that a manual entry for an employee’s time punch is required, and this is entered more than 8 hours after the time of the punch, the Manager on shift must complete this approval form and have the employee authorise the clocking. All occasions that require a Manager to change a time punch entered by the employee will require authorisation from the employee.
Managers should read and understand the Clock Time Entry/Change Guidelines, which sets out the acceptable reasons for entering or changing an employee’s time punches.
EMPLOYEE & SHIFT DETAILS
Store:
Employee Name:
Position:
Employee Email
example@example.com
Shift Date:

DayMonthYear
Date
Shift Start Time

:HourMinutesAM/PM Option
Shift Finish Time

:HourMinutesAM/PM Option
Shift Manager Name:
REASON FOR CHANGE
I, the Manager on shift, have made a manual entry or change to this employee’s time punch, for the following reason: (please tick the applicable box)

Employee did not clock on for their shiftEmployee did not clock off for their shiftEmployee did not clock off for their breakEmployee did not clock on after their breakWrong ID EnteredClocking system error (Faulty Time Clock)Employee did not begin workEmployee worked at another restaurantOther
If worked at other restaurant/office:
Explanation of the manual entry/change:
FOLLOW UP ACTION
Training or counselling may be required to avoid future occurrences.
AUTHORISATION

By signing below, the employee agrees that the time punch entry or change made by the Shift Manager reflects their actual time worked.
Employee Signature:

Clear
Date:

DayMonthYear
Manager Signature:

Clear
Date*

DayMonthYear
Should be Empty:

CLOCK TIME ENTRY/CHANGE APPROVAL FORM

EMPLOYEE & SHIFT DETAILS

REASON FOR CHANGE

FOLLOW UP ACTION

AUTHORISATION