1. All business or other activity for which Applicant has rented space must be conducted in your designated area only. No distribution of literature, sales or sampling may be done by strolling through the Dragon Festival grounds unless approved by the City of Saint Paul’s Director of Parks & Recreation and Dragon Festival Event Manager. Proof of approval must be submitted to Dragon Festival prior to June 25th, 2020.
2. **Space is LIMITED. Dragon Festival will enforce space rented to all Vendors. Vendor may use only agreed- upon space approved by the Event Manager (EM). All unauthorized use of space will be charged a penalty fee along with the additional space fee prior to opening on Saturday or may be expelled from Dragon Festival and the Vendor will pay any additional fees for removal at time of removal. No changes in space rental size and/or relocation will be allowed after Event start time.
3. All Vendors are required to be ready to do business on the day of event. Vendors should be all set up one day in advance, the Friday prior to the event, July 10th between the hours of 8am-4pm or the day off before 8am.
Dragon Festival reserves the right to change location of a Vendor’s space in unforeseen circumstances.
4. All Vendors agree that all fees paid to Dragon Festival are non-transferable and no booth space may be sublet, reassigned or otherwise transferred to a third party without written approval from EM Director.
5. All Vendors must submit proof of liability insurance for the Dragon Festival by one month before the festival. DRAGON FESTIVAL should be listed as an ‘Additional Insured.’ No Vendor will be permitted to set up if they have not sent proof of insurance
6. Dragon Festival will require a $100.00 clean up/security deposit from all Vendors for each booth space at the time of application. This deposit will RESERVE your location. Failure to submit a deposit will forfeit your location. This payment will be refunded to the Vendor if DF does not incur any cleanup fee of Vendor space. Failure to check out may result in forfeiture of clean up/security deposit fund.
7. It is the responsibility of the vendor to deal with any permits and licenses (i.e. St. Paul Health Permit, Minnesota Sales Tax, etc.). All food Vendors must obtain proper City required licenses. Vendors must supply a copy of their St. Paul Health Permit or Special Permit, one month before the festival.
8. VEHICLES ARE ALLOWED ONLY IN DESIGNATED PARKING LOTS. VENDORS MUST BRING THEIR OWN EQUIPMENTS TO LOAD AND UNLOAD THEIR SUPPLIES TO THEIR DESIGNATED SPACE. Dragon Festival cannot take responsibility for any tickets issued by the Park or City of St. Paul Police, Ramsey County, for vehicles breaking rules. Storage vehicles (trucks, cars, etc.) must be parked off Dragon Festival grounds in a legal parking space.
9. Dragon Festival takes place on property controlled by the St. Paul Park and Recreation Board, Ramsey County, and the City of St. Paul. All rules of these agencies are strictly enforced throughout the Dragon Festival. Any Vendor that is found in violation of these rules, regulations, or ordinances may be expelled from the Dragon Festival without refund or compensation. Vendor is also responsible for any expenses incurred by said governmental body or expenses resulted in fines to Dragon Festival.
10. The Vendor understands that they are solely responsible for calculating and reporting to the Internal Revenue Service and the Minnesota Department of Revenue all taxes arising from the sale of Taxable items at the Festival.
11. The Vendor affirms that they do not discriminate in hiring, employment, participation or services rendered based on the fact or perception of a person’s race, color, creed, religion, national origin, ancestry, age, sex sexual orientation marital status, disability or as otherwise specified by governing law.
12. All Vendors, either merchandise or food, will list all items that they intend to sell at the Dragon Festival. There will be a limited number of “same kind” Vendors. These will be determined by the completeness of registration materials and on a first come first serve basis. In the event of an excessive number of “same kind” applications, Dragon Festival reserves the right to restrict items offered for sale.
13. Beverage sales are not allowed unless approved by Dragon Festival. Dragon Festival reserves the right to deny entry of bottled water, sports drinks and carbonated beverages. Intended beverage sales must be listed in the “Menu Descriptions” form in the registration materials to be reviewed by Dragon Festival.
14. Acceptance as a Vendor by Dragon Festival does not imply endorsement or affiliation of the organization and/or individual. Vendors may not use Dragon Festival name and/or logos (including the Dragon Festival Logo) unless written DRAGON FESTIVAL has given approval.
15. Any radio, Web, or other electronic transmissions including videotaping and photography for Public use or personal gain is forbidden unless written approval has been given by DRAGON FESTIVAL.
16. All accepted Food Vendors must attend a preliminary Dragon Festival meeting. Food Vendor Coordinator will set up meeting details and will contact all accepted Food Vendors.
ALL Food & Resource/Merchandise vendors MUST show up at the pavilion on Friday from 1-5 PM with proof of payment, COI/Food License AND to pick up their Parking Permit for the weekend from Andrea Gates.
17. All accepted Food Vendors must participate in a Food Sampling Competition. Additional details, rules and regulations will be provided to accepted Food Vendors.
18. Applications for resource vendors and food vendors are not considered “complete” until Dragon Festival receives all necessary documents and fees listed below:
a. Registration Form
b. Food Vendor – Copy of Food Vendor Permit/License
c. Food Vendor – Menu and Appliances Description
d. Vendor Registration Fee
e. Security and Cleaning Deposit Fee
f. Equipment Order
g. Certificate of Liability Insurance (COI)
19. Please note if you would like a cooking space. There is limited cooking space and will cooking space will be allocated depending on food vendor needs and at the discretion of the Food Vendor.
20. DRAGON FESTIVAL, Dragon Festival Event Manger reserve the right to accept, change, or not accept an agreement if said agreement does not meet specified requirements based on vendor category selection, incorrect or misleading information or any item that may be considered a violation of DRAGON FESTIVAL, City, or State rules, regulations, ordinances or law.