Class or Events Scheduling Request Form

Class/Event Scheduling Request Form
Instructor or Host Name *

Full Name Meetup Name
Email *
example@example.com
Event Name *
Make it clear and fun
Is this an existing event? *

Yes (no changes needed) Yes (But I have changes) No, but I've already coordinated with Jennyfer and the shop steward No (I'm using this form to initiate the coordination process)
Rinse and repeat. We'll just copy the previous event. *
Link to previous class on meetup. If you can't find it, type that in and we'll find it.
Preferred Date *

Month Day Year
Date must be at least 2 weeks in advance)
Alternative Date (Optional)

Month Day Year
Date must be at least 2 weeks in advance)
Preferred Start Time *

: Hour Minutes AM/PM Option
End Time *

: Hour Minutes AM/PM Option
If class will use a Shop Area, has the steward approved the date/time? *

Yes No (OK, the events coordinator will make sure this is done!!) Class outside shop spaces (Event Coordinator will book the area)
Room/Area (s) requested
If multiple areas and/or multiple days, please be clear about your workflow to optimize bookings
Limit to Members Only?

Yes No Keep as is or ask Jennyfer
Can Nova Labs offer a free or discounted option to our members?

Yes No Yes, but only to Key Members
Meetup Method *

In-place at the Makerspace (Events Coordinator will reserve room/shop) Online (Events Coordinator will add a Zoom Link) Hybrid - meet online and at the makerspace (Events Coordinator will book zoom and the room/shop)
Location Code *
Shop/area accounting code
Class Type *
Project, sign of
Sign off Class Type
Not required if no sign offs
Class description *
See Template examples. Cut and paste applicable template text as needed.
Sign off (s) *
List all safety or tool sign offs given.
Prerequisites: *
e.g., Green Orientation, age, or None
Safety requirements:
Required for classes that use tools or shop area
Proposed Fee

Request advise from Jennyfer or Steward
Maximum Attendance Limit (Number includes +1 for instructor)
Leave blank for unlimited
Realistic estimate of number of people you expect to attend.
Help us manage the rooms more effectively.
Please provide a picture for marketing. Must be png or jpg only
Additional instructions, request for poster, special requests, additional dates, etc.
Following submission of this form, you will be contacted within 5-7 days.

Template Examples - click to view
IMPORTANT: Bring your own safety glasses

- Sign off name:
- Tools Covered:
- Prerequisites: Green Orientation*

- Mandatory Safety Dress Code: Copy your shop's default text from here shop safety dress code

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*You may sign up for and attend this class before taking GO, but you may not use the tools listed except when supervised by a certified adult or key member. Example: during Open Office Hours. After attending GO, contact membership@nova-labs.org to get the sign off documented. You have 30 days to take GO or the sign off is forfeited.
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Template for sign off class: Class is required for everyone wishing to use the listed tools, regardless of experience level. After taking this class, inexperienced or moderately experienced people should select a project and come in for help and practice on Metalshop Mondays Open Office Hours.

Note: Must arrive within 15 minutes of safety class start time.

**Refund and Events Policy: https://www.nova-labs.org/class-and-event-policies
Should be Empty: