Terms and Conditions:
By submitting this form online and checking the AGREE button, I acknowledge and accept the terms and conditions listed below for myself and traveling party.
•The information provided on this form is true and correct and agree that neither myself, anyone in my traveling party, or any of my family will hold Defined Destinations LLC, German American Institute (GAI) any other airlines, and/or any other vendors, employees, subsidiaries, or any other persons responsible for any loss due to misinformation provided.
•A non-refundable $300 per person deposit is due at time of booking to confirm your seat. If the tour is cancelled due to lack of participation, as stated above, full deposit will be refunded to the original form of payment. Your deposit is will be deducted from your final payment.
•Packages are nonrefundable after the final payment date.
•Travel insurance is recommended and offered by Defined Destinations LLC and my acceptance/declination is stated on the form. Travel insurance is optional and is an additional cost. We encourage travel insurance as this could offset costs with delayed flights, missed flights, canceled flights etc.
•A valid, approved US Passport is required for all guests traveling with the group to Europe. Each passenger is responsible to have proper documents. Failure to have proper documents could result in denied boarding.
•All travelers are US citizens carrying valid US approved Passport. I (we) understand that if we are not a US citizen carrying a valid US Passport ID, then it is our sole responsibility to obtain proper travel documentation for travel and Defined Destinations, LLC, Delta Airlines, or any other airlines, and/or any other vendors, employees, subsidiaries, or any other persons shall not be held responsible for failure to secure proper travel documents and no refunds will be given.
•Space on the packages is limited and confirmed on a first-come/first-serve basis. We will not ‘hold’ seats without full deposit.
•Name changes are allowed until 150 days prior to departure.
•If Land Only is purchased transfers to/from the airports are not included. The only exception is if the traveler buying land only is on the same flights as the group or if you purchase your own air and can be at the airport at the same time as the group, you may travel with the group at the scheduled arrival and scheduled departure time. If not, you will need to purchase your own transfers at an additional cost.
•The package, including airfare, is a special packaged-price and any other discounts will not apply, including but not limited to MERSC, Senior Discounts, AARP, AAA, Online coupons, etc.
•Prices are based on a group minimum for each tour. If the group does not receive the minimum number of participants before May 3, 2019, tours will be cancelled and all monies paid to Defined Destinations will be refunded.
•Final payment is non-refundable and due in full by September 2, 2020. By accepting the terms in this contract you authorize Defined Destinations to run Final Payment on September 2, 2020. If you would like to change the form of payment for final payment it is your responsibility to provide new information to Defined Destinations prior to August 2, 2020. Failure to provide Defined Destinations with final payment, including declined credit cards, will result in forfeit of deposit and loss of space on the group. We prefer payments by personal check or money order. If you choose to pay by credit card, it will be an additional service fee.
•Packages are subject to change without notice, including but not limited to hotel, transfers, pre-booked tours, and amenity changes.
•If airfare is purchased as part of the package the flights are on Delta Airlines: Flight times are subject to change without notice. This is a group block of space in the Main Cabin (coach class seats) and seats cannot be upgraded. This is a group block of seats on the airline and although every request for an aisle/window etc. seat will be taken into consideration no seat assignment is guaranteed. United Airlines allows each passenger traveling with this package, 1 free checked bag under 50 pounds, and one free personal item (such as a purse) - please note this policy by the airlines could change at anytime and any luggage fee would be passed onto the guest. There are additional charges for additional and oversized bags. Please see Delta's web site for further details. If you would like First Class seats or Economy Comfort seating, you will have to purchase the Land Only portion and we can help you with upgrades if requested.
Responsibility: Tours are arranged and operated by Defined Destinations LLC. Defined Destinations and their agents act only as an agent for such other parties, firms or corporations providing services herein. No liability shall be incurred by Defined Destinations, their agents, presenters or co-sponsors because of injury, loss, delay or other complication experienced by tour participants.
Defined Destinations reserves the right to correct printing errors, to make any changes or alterations in the printed itineraries, dates, routings, hotels or in included features prior to or during the tour, necessary for the smooth and efficient operation of the tour. The hotels used may change without notice. Defined Destinations reserves the right to accept, decline or retain any person as a participant of these tours.
Acceptance of Terms - I have read the complete Terms and Conditions as stated by Defined Destinations LLC and agree to them as outlined.