• QUARTERLY ACTIVITY PROPOSAL

    • All requests must be submitted and approved by the Facilitator in accordance with the deadlines indicated on forms.
    • The Church Business Administrator is responsible for final approval of all contracts.
    • Complete Event Planning Overview and all necessary forms and submit to your Facilitator who will provide you with a copy.

    OFF-CAMPUS EVENTS

    • The Event Coordinator is the sole person responsible for:
      • Initiating Contacts
      • Negotiating Contracts
      • Scheduling Site Visits

  • EVENT OVERVIEW

  • IMPORTANT NOTICE: Requests can only be made for times between 7:00 am - 8:30 pm. Events outside this range will not be granted.

  • Event Date:*
     - -
  •  :
  •  -
  •  -

  • EVENT SUMMARY

  • What is the main purpose?*

  • Who is your target audience?*

  • THE BASICS

  • Date of Event:*
     - -
  •  :
  •  :
  •  :
  •  :

  • SPACE REQUEST/LOCATION

  • *
  • Meeting Room needed?

  • REGISTRATION

  • Is advanced Registration required?
  • Are Release/Consent Forms needed?
  • Browse Files
    Cancelof
  • Registration Start Date:
     - -
  • Registration Deadline:
     - -
  • Is participation limited:
  • Childcare Needed:

  • FINANCIAL

  • Payment Deadline:
     - -
  • Payment Method:

  • MAJOR DETAILS

  • Check all that apply:

  • OFF-CAMPUS FACILITY

  •  -
  • Overnight Guest Rooms Needed?
  • Room Layout Needs:
  • Browse Files
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  • Announcement Request

  • Announcement Type:
  • Table Needed?
  • Start Date
     - -
  • End Date
     - -

  • CATERED EVENTS

  • Preferred Onsite Location:

  • TECHNOLOGY

  • Check all that apply:

  • Browse Files
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  • ADMINISTRATION/CLERICAL

  • Administrative Needs: (Check all that apply)

  • Graphics Needed: (Check all that apply)

  • Supplies Needed: (Check all that apply)

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    Cancelof

  • PERSONNEL

  • Check all that apply:

  • FINANCE

    Please complete Voucher if applicable.

     

  • Check all that apply:

  • WEBSITE/SOCIAL MEDIA

  • Website Start Date:
     - -
  • Website End Date:
     - -
  • Online Store Start Date:
     - -
  • Online Store End Date:
     - -
  • Social Media Start Date:
     - -
  • Social Media End Date:
     - -
  • E-blast Start Date:
     - -
  • E-blast End Date:
     - -
  • Check all that apply:
  • Browse Files
    Cancelof
  • Browse Files
    Cancelof

  • TRANSPORTATION

  • Is transportation needed?
  • Browse Files
    Cancelof
  •  -
  • Departure Date:
     - -
  • Return Date:
     - -
  •  :
  •  :
  • Type Requested:

  • RECAP SHEET

    Please explain income and expenses in detail!
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:

  • FINANCIAL ANALYSIS SUMMARY

  • SOURCE OF FUNDS:

  • INCOME:

  • EXPENSE: (SEE RECAP SHEET)

  • SUMMARY

  • FOR OFFICE USE ONLY!
  • Date:
     - -
  • Date:
     - -

  • CHECK LIST

  • Event Date:
     - -
  • Registration Start Date:
     - -
  • Registration End Date:
     - -
  • Publicity Start Date:
     - -
  • Publicity End Date:
     - -

  •  

    Schedule Church Resources Date
    Completed    		 Notes

    Submit Space Request

    		    

    Submit Announcement Request

    		    
    Submit Clerical Request (i.e. copies, flyers)    
    Submit Transportation Request    
    Submit Consent Forms    
    Promotion Date
    Completed    		 Notes
    Contract signed by Church Business Administrator    
    Submit Voucher for Vendors    
    Submit Voucher for Honorariums (i.e. speaker, etc.)    
    Submit W-9 for speaker/vendor    
    Submit Voucher for Caterer    
    Secure Additional Staff Date
    Completed    		 Notes
    Volunteers    
    Childcare    
    Ushers/Greeters    
    Security/Police Officers    
    Approved Driver    
    Other Date
    Completed    		 Notes
    AV for Computer Lab    
    Request Sales Tax-Exempt Form    
         
         
         
  • Should be Empty: