• QUARTERLY ACTIVITY PROPOSAL

    • All requests must be submitted and approved by the Facilitator in accordance with the deadlines indicated on forms.
    • The Church Business Administrator is responsible for final approval of all contracts.
    • Complete Event Planning Overview and all necessary forms and submit to your Facilitator who will provide you with a copy.

    OFF-CAMPUS EVENTS

    • The Event Coordinator is the sole person responsible for:
      • Initiating Contacts
      • Negotiating Contracts
      • Scheduling Site Visits

  • EVENT OVERVIEW

  • IMPORTANT NOTICE: Requests can only be made for times between 7:00 am - 8:30 pm. Events outside this range will not be granted.

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  • EVENT SUMMARY



  • THE BASICS

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  • SPACE REQUEST/LOCATION

  • REGISTRATION

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  • FINANCIAL

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  • MAJOR DETAILS


  • OFF-CAMPUS FACILITY

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  • Announcement Request

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  • CATERED EVENTS

  • TECHNOLOGY


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  • ADMINISTRATION/CLERICAL




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  • PERSONNEL


  • FINANCE

    Please complete Voucher if applicable.

     


  • WEBSITE/SOCIAL MEDIA

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  • TRANSPORTATION

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  • RECAP SHEET

    Please explain income and expenses in detail!

  • FINANCIAL ANALYSIS SUMMARY

  • SOURCE OF FUNDS:

  • INCOME:

  • EXPENSE: (SEE RECAP SHEET)

  • SUMMARY

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  • CHECK LIST

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    Schedule Church Resources Date
    Completed    		 Notes

    Submit Space Request

    		    

    Submit Announcement Request

    		    
    Submit Clerical Request (i.e. copies, flyers)    
    Submit Transportation Request    
    Submit Consent Forms    
    Promotion Date
    Completed    		 Notes
    Contract signed by Church Business Administrator    
    Submit Voucher for Vendors    
    Submit Voucher for Honorariums (i.e. speaker, etc.)    
    Submit W-9 for speaker/vendor    
    Submit Voucher for Caterer    
    Secure Additional Staff Date
    Completed    		 Notes
    Volunteers    
    Childcare    
    Ushers/Greeters    
    Security/Police Officers    
    Approved Driver    
    Other Date
    Completed    		 Notes
    AV for Computer Lab    
    Request Sales Tax-Exempt Form    
         
         
         
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