• QUARTERLY ACTIVITY PROPOSAL

    • All requests must be submitted and approved by the Facilitator in accordance with the deadlines indicated on forms.
    • The Church Business Administrator is responsible for final approval of all contracts.
    • Complete Event Planning Overview and all necessary forms and submit to your Facilitator who will provide you with a copy.

    OFF-CAMPUS EVENTS

    • The Event Coordinator is the sole person responsible for:
      • Initiating Contacts
      • Negotiating Contracts
      • Scheduling Site Visits

  • EVENT OVERVIEW

  • IMPORTANT NOTICE: Requests can only be made for times between 7:00 am - 8:30 pm. Events outside this range will not be granted.

  • Event Date:*
     - -
    2 digit month, 2 digit day, 4 digit year
  •  :
  •  -
  •  -

  • EVENT SUMMARY

  • What is the main purpose?*

  • Who is your target audience?*

  • THE BASICS

  • Date of Event:*
     - -
    2 digit month, 2 digit day, 4 digit year
  •  :
  •  :
  •  :
  •  :

  • SPACE REQUEST/LOCATION

  • *
  • Meeting Room needed?

  • REGISTRATION

  • Is advanced Registration required?
  • Are Release/Consent Forms needed?
  • Browse Files
    Cancelof
  • Registration Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Registration Deadline:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Is participation limited:
  • Childcare Needed:

  • FINANCIAL

  • Payment Deadline:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Payment Method:

  • MAJOR DETAILS

  • Check all that apply:

  • OFF-CAMPUS FACILITY

  •  -
  • Overnight Guest Rooms Needed?
  • Room Layout Needs:
  • Browse Files
    Cancelof

  • Announcement Request

  • Announcement Type:
  • Table Needed?
  • Start Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • End Date
     - -
    2 digit month, 2 digit day, 4 digit year

  • CATERED EVENTS

  • Preferred Onsite Location:

  • TECHNOLOGY

  • Check all that apply:

  • Browse Files
    Cancelof

  • ADMINISTRATION/CLERICAL

  • Administrative Needs: (Check all that apply)

  • Graphics Needed: (Check all that apply)

  • Supplies Needed: (Check all that apply)

  • Browse Files
    Cancelof

  • PERSONNEL

  • Check all that apply:

  • FINANCE

    Please complete Voucher if applicable.

     

  • Check all that apply:

  • WEBSITE/SOCIAL MEDIA

  • Website Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Website End Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Online Store Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Online Store End Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Social Media Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Social Media End Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • E-blast Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • E-blast End Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Check all that apply:
  • Browse Files
    Cancelof
  • Browse Files
    Cancelof

  • TRANSPORTATION

  • Is transportation needed?
  • Browse Files
    Cancelof
  •  -
  • Departure Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Return Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  •  :
  •  :
  • Type Requested:

  • RECAP SHEET

    Please explain income and expenses in detail!
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:
  • Account:

  • FINANCIAL ANALYSIS SUMMARY

  • SOURCE OF FUNDS:

  • INCOME:

  • EXPENSE: (SEE RECAP SHEET)

  • SUMMARY

  • FOR OFFICE USE ONLY!
  • Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Date:
     - -
    2 digit month, 2 digit day, 4 digit year

  • CHECK LIST

  • Event Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Registration Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Registration End Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Publicity Start Date:
     - -
    2 digit month, 2 digit day, 4 digit year
  • Publicity End Date:
     - -
    2 digit month, 2 digit day, 4 digit year

  •  

    Schedule Church Resources Date
    Completed    		 Notes

    Submit Space Request

    		    

    Submit Announcement Request

    		    
    Submit Clerical Request (i.e. copies, flyers)    
    Submit Transportation Request    
    Submit Consent Forms    
    Promotion Date
    Completed    		 Notes
    Contract signed by Church Business Administrator    
    Submit Voucher for Vendors    
    Submit Voucher for Honorariums (i.e. speaker, etc.)    
    Submit W-9 for speaker/vendor    
    Submit Voucher for Caterer    
    Secure Additional Staff Date
    Completed    		 Notes
    Volunteers    
    Childcare    
    Ushers/Greeters    
    Security/Police Officers    
    Approved Driver    
    Other Date
    Completed    		 Notes
    AV for Computer Lab    
    Request Sales Tax-Exempt Form    
         
         
         
  • Should be Empty: