GSEMA Service Unit Encampment and Troop Meeting Space Request Form

GSEMA Service Unit Encampment and Troop Meeting Space Request Form
Are you requesting space for a Service Unit or a Troop Meeting?

Service UnitTroop Meeting
Service Unit Coordinators and Encampment Directors: Please submit an online request form for encampments. Please note: due dates for encampment requests are as follows: November 15 for reservations between February-August, and April 15* for September-January.

*Fall 2023 due date extedended to May 1

Pricing and Capacity Information

Tent opening dates:

Cedar Hill will open tent sites on 5/1/2023

Runels will open all tent, yurt, tentalo, open air cabins on 5/5/2023

Wind-in-the-Pines will open all tents on 5/5/2023

Favorite will open all tents on 5/12/2023

Maude Eaton will open all tents on 5/5/2023

Wampanoag will open all tents on 5/12/2023

Camp Menotomy will not be opening for 2023

Whole property unavailable dates (subject to change):
1. Payments: All requests (troops, encampments, etc.) can be paid in full (check or credit card) or you can submit half the fees with the balance due 6 weeks before your rental date. If your date is less than 6 weeks, full payment is due within 48 hours of submitting rental form.
  1. Checks can be mailed to: GSEMA, 265 Beaver St, Waltham, MA 02452 Attn: Site Reservations
  2. Credit card payments: arrangements will be made to make Credit Card payments over the phone or via the site reservation system
2. Troop Cancellation or Postponement: Written notice of cancellation must be received 6 weeks prior to your date to receive a refund. Troops who want to postpone a reservation due to low enrollement and reschedule must give 4 weeks' notice in order to transfer payment to a new date.
3. Council Facilitators: For information/pricing for activities that might be offered at your site (boating, archery, high and low ropes courses) please contact customercare@gsema.org. Your inquiry will be forwarded to our Outdoor Program Department.
Name*

First NameLast Name
Email*
example@example.com
Troop/Group/SU*
Best number to reach you at:*

Area CodePhone Number
This number is a:

Home PhoneWork PhoneCell Phone

*

Female Male

Number of Volunteers Attending
Type of Activity

TrainingTroop MeetingProgramSU EventTown EncampmentTroop Overnight
Property Information

Overnight Hours: 4 PM-10 AM

Day Use Rental Blocks: 11 AM-3 PM Sun-Sat, 4-8 PM Sun-Thurs
First Choice Camp*
Arrival Date*

MonthDayYear
Date
Arrival Time*

:HourMinutesAM/PM Option
Departure Day*

MonthDayYear
Date
Departure Time*

:HourMinutesAM/PM Option
Camp Cedar Hill Sites

Beehive LodgeCedarwood LodgeFoxwood LodgeToplofty LodgePond Shelter LodgeCedar Hollow TentsStorrow TentsFour Winds TentsJuniper Hill TentsSherwood Forest TentsWind Ridge TentsGreat Hall Lodge - Day Use OnlyAmy Brewer Pavilion - Day Use OnlyThe Forge Pavilion - Day Use Only
Camp Favorite Sites

Cranberry LodgeSleepy HollowLakeviewSunrise HillNewportWoodlandsKettle HoleDining Hall - Day Use Only
Camp Maude Eaton Sites

Main LodgeBirdsnestWoodsholePathfinderSherwoodCrestCoveTarboxHollow Cabin
Camp Rice Moody Sites

Lodge
Camp Runels Sites

Health LodgeProgram LodgeRocklofty YurtsBlueberry Square YurtsOakridge Open CabinCapella TentalosMidship TentalosBirchwood TentsSitzmark TentsSeven Stars TentsInspiration Point (Primitive)Craft House - Day Use OnlyDining Hall/Kitchen - Day Use Only
Camp Wabasso Sites

Lodge - TopLodge - MainLodge - BasementChrista's HouseBirches CabinWoodlands CabinWhirlwind CabinHemlocks CabinAlgonquin TentsTinuwen TentsAdirondacksDining Hall - Day Use Only
Camp Wind-in-the-Pines Day Side Sites

Balfour LodgeBG'S TentsMerriwood TentsTattapanum TentsNekon Tents
Camp Wind-in-the-Pines Resident Side Sites

EDC Lodge Troop Room (does not include Science Room)Whispering Pines TentsGypsy TentsWindy Glen TentsLook Out Hill TentsDining Hall/Kitchen - Day Use OnlyEDC Science Room - can be used for sleeping, but must also request troop room
Second Choice Camp
Arrival Date

MonthDayYear
Date
Arrival Time

:HourMinutesAM/PM Option
Departure Day

MonthDayYear
Date
Departure Time

:HourMinutesAM/PM Option
Camp Cedar Hill Sites

Beehive LodgeCedarwood LodgeFoxwood LodgeToplofty LodgePond Shelter LodgeCedar Hollow TentsStorrow TentsFour Winds TentsJuniper Hill TentsSherwood Forest TentsWind Ridge TentsGreat Hall Lodge - Day Use OnlyAmy Brewer Pavilion - Day Use OnlyThe Forge Pavilion - Day Use Only
Camp Favorite Sites

Cranberry LodgeSleepy HollowLakeviewSunrise HillNewportWoodlandsKettle HoleDining Hall - Day Use Only
Camp Maude Eaton Sites

Main LodgeBirdsnestWoodsholePathfinderSherwoodCrestCoveTarboxHollow Cabin
Camp Rice Moody Sites

Lodge
Camp Runels Sites

Health LodgeProgram LodgeRocklofty YurtsBlueberry Square YurtsOakridge Open CabinCapella TentalosMidship TentalosBirchwood TentsSitzmark TentsSeven Stars TentsInspiration Point (Primitive)Craft House - Day Use OnlyDining Hall/Kitchen - Day Use Only
Camp Wabasso Sites

Lodge - TopLodge - MainLodge - BasementChrista's HouseBirches CabinWoodlands CabinWhirlwind CabinHemlocks CabinAlgonquin TentsTinuwen TentsAdirondacksDining Hall - Day Use Only
Camp Wind-in-the-Pines Day Side Sites

Balfour LodgeBG'S TentsMerriwood TentsTattapanum TentsNekon Tents
Camp Wind-in-the-Pines Resident Side Sites

EDC LodgeWhispering Pines TentsGypsy TentsWindy Glen TentsLook Out Hill TentsDining Hall/Kitchen - Day Use OnlyEDC Science Room - Day Use Only
Please include any notes and additional information here (optional):
Training Information - 2 or 3 different Trained Volunteers Needed:
Troop Camp Trained Volunteer

First NameLast Name
Date Trained

MonthDayYear
Date
Lodge TrainedTent Trained
First Aid/CPR Trained Volunteer

First NameLast Name
First Aid CPR

Expiration Date
Medical - Dr, Nurse, etc.?

YesNo
Type of License
Copy of First Aid/CPR if class not taken with GSEMA

Browse Files

Cancelof
For Encampments: Encampment Director

First NameLast Name
Date Trained

MonthDayYear
Date
Camp
Sites are available M-Th 2-8 PM for troop meeting requests. Please list meetings dates in this format - Thursday 9/16/2021, Thursday 9/23/2021, Thursday 9/30/2021 (please list dates through June 19)
Meeting Time

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
A certified First Aider with First Aid Kit is required for each troop using the site.
First Aider

First NameLast Name
Expiration Date of Certification
Should be Empty: