GSEMA Service Unit Encampment and Troop Meeting Space Request Form

GSEMA Service Unit Encampment and Troop Meeting Space Request Form
Are you requesting space for a Service Unit or a Troop Meeting?

Service Unit Troop Meeting
Service Unit Coordinators and Encampment Directors: Please submit an online request form for encampments. Please note: opening days for encampments are as follows: November 15 for reservations between February-August, and April 15 for September-January.

Pricing and Capacity Information

Tent closing dates:

Cedar Hill will close all tent sites on 10/30/2022

Runels will close all tent, yurt, tentalo, open air cabins on 10/30/2022

Wind-in-the-Pines will close all tents on 10/30/2022

Wabasso will close cabins (non-heated) and tents on 10/9/2022

Favorite and Maude Eaton will close all tents 10/16/2022

Camp Menotomy will not be opening for 2022.

Unavailable weekends:

10/14-10/16, 11/4-11/6 at Cedar Hill

10/22-10/23 at WIP Res

9/16-9/18 at Runels
1. Payments : All requests (troops, encampments, etc.) can be paid in full (check or credit card) or you can submit half the fees with the balance due 6 weeks before your rental date. If your date is less than 6 weeks, full payment is due within 48 hours of submitting rental form.
  1. Checks can be mailed to: GSEMA, 265 Beaver St, Waltham, MA 02452 Attn: Site Reservations
  2. Credit card payments: arrangements will be made to make Credit Card payments over the phone or via the site reservation system
2. Troop Cancellation or Postponement: Written notice of cancellation must be received 6 weeks prior to your date to receive a refund. Troops who want to postpone a reservation due to low enrollement and reschedule must give 4 weeks' notice in order to transfer payment to a new date.
3. Council Facilitators : For information/pricing for activities that might be offered at your site (boating, archery, high and low ropes courses) please contact customercare@gsema.org . Your inquiry will be forwarded to our Outdoor Program Department.
Name *

First Name Last Name
Email *
example@example.com
Troop/Group/SU *
Best number to reach you at: *

Area Code Phone Number
This number is a:

Home Phone Work Phone Cell Phone

Type of Activity

Training Troop Meeting Program SU Event Town Encampment Troop Overnight
Property Information

Overnight Hours: 4 PM-10 AM

Day Use Rental Blocks: 11 AM-3 PM Sun-Sat, 4-8 PM Sun-Thurs
First Choice Camp *
Arrival Date *

Month Day Year
Date
Arrival Time *

: Hour Minutes AM/PM Option
Departure Day *

Month Day Year
Date
Departure Time *

: Hour Minutes AM/PM Option
Camp Cedar Hill Sites

Beehive Lodge Cedarwood Lodge Foxwood Lodge Toplofty Lodge Pond Shelter Lodge Cedar Hollow Tents Storrow Tents Four Winds Tents Juniper Hill Tents Sherwood Forest Tents Wind Ridge Tents Great Hall Lodge - Day Use Only Amy Brewer Pavilion - Day Use Only The Forge Pavilion - Day Use Only
Camp Favorite Sites

Cranberry Lodge Sleepy Hollow Lakeview Sunrise Hill Newport Woodlands Kettle Hole Dining Hall - Day Use Only
Camp Maude Eaton Sites

Main Lodge Birdsnest Woodshole Pathfinder Sherwood Crest Cove Tarbox Hollow Cabin
Camp Rice Moody Sites

Lodge
Camp Runels Sites

Health Lodge Program Lodge Rocklofty Yurts Blueberry Square Yurts Oakridge Open Cabin Capella Tentalos Midship Tentalos Birchwood Tents Sitzmark Tents Seven Stars Tents Inspiration Point (Primitive) Craft House - Day Use Only Dining Hall/Kitchen - Day Use Only
Camp Wabasso Sites

Lodge - Top Lodge - Main Lodge - Basement Christa's House Birches Cabin Woodlands Cabin Whirlwind Cabin Hemlocks Cabin Algonquin Tents Tinuwen Tents Adirondacks Dining Hall - Day Use Only
Camp Wind-in-the-Pines Day Side Sites

Balfour Lodge BG'S Tents Merriwood Tents Tattapanum Tents Nekon Tents
Camp Wind-in-the-Pines Resident Side Sites

EDC Lodge Troop Room (does not include Science Room) Whispering Pines Tents Gypsy Tents Windy Glen Tents Look Out Hill Tents Dining Hall/Kitchen - Day Use Only EDC Science Room - can be used for sleeping, but must also request troop room
Second Choice Camp
Arrival Date

Month Day Year
Date
Arrival Time

: Hour Minutes AM/PM Option
Departure Day

Month Day Year
Date
Departure Time

: Hour Minutes AM/PM Option
Camp Cedar Hill Sites

Beehive Lodge Cedarwood Lodge Foxwood Lodge Toplofty Lodge Pond Shelter Lodge Cedar Hollow Tents Storrow Tents Four Winds Tents Juniper Hill Tents Sherwood Forest Tents Wind Ridge Tents Great Hall Lodge - Day Use Only Amy Brewer Pavilion - Day Use Only The Forge Pavilion - Day Use Only
Camp Favorite Sites

Cranberry Lodge Sleepy Hollow Lakeview Sunrise Hill Newport Woodlands Kettle Hole Dining Hall - Day Use Only
Camp Maude Eaton Sites

Main Lodge Birdsnest Woodshole Pathfinder Sherwood Crest Cove Tarbox Hollow Cabin
Camp Rice Moody Sites

Lodge
Camp Runels Sites

Health Lodge Program Lodge Rocklofty Yurts Blueberry Square Yurts Oakridge Open Cabin Capella Tentalos Midship Tentalos Birchwood Tents Sitzmark Tents Seven Stars Tents Inspiration Point (Primitive) Craft House - Day Use Only Dining Hall/Kitchen - Day Use Only
Camp Wabasso Sites

Lodge - Top Lodge - Main Lodge - Basement Christa's House Birches Cabin Woodlands Cabin Whirlwind Cabin Hemlocks Cabin Algonquin Tents Tinuwen Tents Adirondacks Dining Hall - Day Use Only
Camp Wind-in-the-Pines Day Side Sites

Balfour Lodge BG'S Tents Merriwood Tents Tattapanum Tents Nekon Tents
Camp Wind-in-the-Pines Resident Side Sites

EDC Lodge Whispering Pines Tents Gypsy Tents Windy Glen Tents Look Out Hill Tents Dining Hall/Kitchen - Day Use Only EDC Science Room - Day Use Only
Please include any notes and additional information here (optional):
Training Information - 2 or 3 different Trained Volunteers Needed:
Troop Camp Trained Volunteer

First Name Last Name
Date Trained

Month Day Year
Date
Lodge Trained Tent Trained
First Aid/CPR Trained Volunteer

First Name Last Name

Medical - Dr, Nurse, etc.?

Yes No
Type of License
Copy of First Aid/CPR if class not taken with GSEMA

Browse Files

Cancel of
For Encampments: Encampment Director

First Name Last Name
Date Trained

Month Day Year
Date
Camp
Sites are available M-Th 2-8 PM for troop meeting requests. Please list meetings dates in this format - Thursday 9/16/2021, Thursday 9/23/2021, Thursday 9/30/2021 (please list dates through June 19)
Meeting Time

: Hour Minutes AM/PM Option
Until
until : Hour Minutes AM/PM Option
A certified First Aider with First Aid Kit is required for each troop using the site.
First Aider

First Name Last Name
Expiration Date of Certification
Should be Empty: