Request to Schedule Video/Phone Conference

Request to Schedule Video/Phone Conferencing

Please complete ALL questions.
Please submit form at least 24 hours prior to meeting.

To enable the best coordination and notification of participants, please submit this request form at least 24 hours prior to the meeting, earlier if possible. All requests will be set-up through your Ministry Liaison.

Be sure to include who will Host (lead) the meeting as they will receive instructions and be responsible for starting and stopping the online meeting.

To schedule a meeting you will need to have a list of who you will invite and their email addresses. If you are requesting a meeting for a group already listed in Realm (ex. Tuesday Morning Bible Study) then just state the group name below. This is a good time to check and update your group lists. Should we need further information you will be contacted.

"Duration" of meeting - needed for time blocking it does not limit the duration of the meeting.

Attendees will receive a link and information on how to join a meeting. (be patient though new technology for OSLC, they may be asked more than once.)

Helpful training videos and written instructions available at zoom.us/livetraining.
Name of Meeting:*
35 characters max
Associated Ministry Area*
If unsure what area select other
Contact's Name*

First NameLast Name
Contact's Phone Number*
630-355-2522
Contact's Email*
example@example.com
Is the Contact also the HOST of the meeting?*

YesNo, please complete Host Information
Host's Name*

First NameLast Name
Phone Number*
630-355-2522
Host's Email*
example@example.com
What is the purpose of your Meeting? (Bible study, planning, worship, etc.)*
55 character per line, 3 lines max
When:*

MonthDayYear
Date
Time*

:HourMinutesAM/PM Option
Duration: (approximate)*
1 hour, 2 hours etc.
Will you host this meeting again?*

No, one time meetingYes, complete the following
Repeats every:
week, other week, month-give descriptor ex. 2nd Tues
Occurs On:

MonTuesWedThuFriSatSun
End date: by

MonthDayYear
Date
Who will attend this/these meeting(s):
Full Name and Email, use comma to separate, *if using an existing Realm Group simply state name of group
Will event require Pre-Registration*
via Realm, or email to Host
Will you have Publicity needs?*

NoYesUnsure
Event/Program/Need, Communication Details

The Communication Team will reach out to the Ministry Area Contact regarding all requests
Before you make a communication request, here are some guidelines when it comes to communication.
- Simple Facts - figure out who, what, where, when, why, and how.
- Clear Communication - avoid insider language and acronyms so everyone understands.
- If there is a sign-up be sure to explain how they do that.
- Who is the target audience - children, teens, adults, seniors, families, the whole church, the public, etc?
- Keep it short - the Communication Team will help edit if necessary.
- Remember the deadline is Tuesday at 5:00 PM.
What is the purpose of the meeting/program/need?
(ex. bible study, topical activity)
Who is invited? (they will need to submit current email address to connect)
(Open to whole church, children, youth, adults, singles, couples, men, etc.)
Why should they come?
How should they respond/register?
(email, sign-up Realm)
Is there a fee to attend, if so, how can they pay?
Online, in person etc. Speak to ministry leader or Accounting Manager for procedures.
For general questions contact your Ministry Area Leader.

For communication, questions contact Tracy Jackway at communications@oursaviours.com or your Ministry Area Leader and they can help you determine what kind of publicity you may need if any.
Should be Empty:

Request to Schedule Video/Phone Conferencing

Event/Program/Need, Communication Details