Disbanding Troop Form

Disbanding Troop Form

This form is to be completed within 30 days as part of the final steps to disband a troop. Failure to complete the Troop Disbanding Form will result in action by council. By completing this form you have confirmed that you have reviewed and completed the Troop Disbanding Procedures.
DISBANDING PROCEDURES

Before the Troop Disbands
- Hold a meeting with the parents in the troop to see if new co-leaders can be identified. Notify your Membership Specialist of this intended meeting.
- List leaders continuing the troop in the corresponding section below.
- If no adult will continue leadership of the troop, list girls in the corresponding sections below with troop preference if any.
- Inform parents of existing troop funds and give the girls the opportunity to decide how to use the funds before they disband. Inform parents of the procedures for distribution of remaining troop funds (see “Troop Funds” below), and how the funds will be divided.
Troop Funds
- Helping girls manage money is an integral part of the Girl Scout Leadership Experience. Your Girl Scout troop is responsible for planning and financing its own activities, with your guidance. This puts girls in charge, giving them the opportunity to determine what the remaining troop funds will be used for. Remember that the troop/group money belongs to Girl Scouts, not the individual girls in the troop/group, and the funds should be used in a manner compatible with the Girl Scout program goals. The funds are never divided up and distributed to the girls as cash, gift cards, or merchandise.
- Close the troop bank account. Once all checks have cleared the bank, make sure the account is closed. For any remaining unused funds, have the bank issue a Cashier’s Check for remaining funds payable to the Girl Scouts of Louisiana-Pines to the Gulf.
Troop Property
- Troop property includes any supplies/equipment purchased with troop funds (for example Program Books, Flags, Camping Equipment, etc.) If troop property is not transitioned to new leadership, it can be donated to the service unit, other troops, and/or non-profits.
Finalizing Financials
- If any volunteer currently holds a troop leader or treasurer role, the financial report is required to be submitted through the VTK.
- If the troop leadership no longer holds any active memberships, the financial report can be submitted as an attachment below.
Current Troop Leader's Name*

First NameLast Name
Current Leader's Email Address*
example@example.com
Current Leader's Contact Number*

Area CodePhone Number
Troop Number*
Service Unit Number
Troop Program Age Level*

DaisyBrownieJuniorCadetteSeniorAmbassadorMulti Age Level
Reason for Disbanding*

The leader choose to step downLeader does not feel supported by the parents of the girls in the troopGirls have lost interest in the programGirls are graduating SeniorsWe decided to merge with another troopThe leader is dissatisfield with the Girl Scout Program and/or ProcessesOther
Check all topics that have been discussed at your last parent meeting*

New Leadership: Identify adult who are interested in leading the troopTroop Funds: Discuss existing troop funds and give the opportunity for the girls in the troop to use funds prior to disbanding.Placement of girls: Identify who is interested in continuing in Girl ScoutsTroop Property: Discuss how troop property will be disbursedNone of these topics have been discussed.
Please list all girls who would like to be transferred to another troop
Please list all girls who would like to continue as Individually Registered Members (not in a troop)
Have you asked any adults about taking over leadership of the troop*

YesNo
Potential Leader Information
Name of first potential leader

First NameLast Name
Phone number of first potential leader

Area CodePhone Number
Email address of first potential leader
example@example.com
Name of second potential leader

First NameLast Name
Phone number of second potential leader

Area CodePhone Number
Email address of second potential leader
example@example.com
Troop Funds
All troops/groups that stop meeting for a length of time or no longer have an active leader, must turn in to the council the balance of their troop/group account. The funds will be held for one year by the council pending troop reactivation.

Girls who have earned the funds in a troop account are encouraged to use the funds for a Girl Scout activity. The troop may decide to donate any unused funds to their service unit, to another troop, or to pay for girl activities. Girl activities can include purchasing materials to support another organization through Take Action projects. Volunteer Essentials states any remaining funds become the property of the council for girl programming.
Troop Fund Status*

The troop has used all of its funds and has a bank account balance of $0 (please attach a copy of the last bank statement showing the zero balance).Troop bank account has remaining balance and a check made payable to GSLPG will be given to the membership specialist withing 10 days.Troop bank account will remain open and the new leadership will become signatories on the account.Troop bank account has funds remaining and a planned activity that will deplete the remaining funds.Troop Funds were in the possession of a troop volunteer and the remaining balance in the treasury is zero. (Please attach a copy of the troop financial statement)Remaining Troop Funds are in the possession of a troop volunteer and those funds will be turned over to the membership specialist within 10 days..Remaining Troop Funds are in the possession of a troop volunteer and a planned activity will delete the remaining funds.
Name of Bank
Account Number
Account Balance
Name of the person who has possession of the troop funds.

First NameLast Name
Contact Number of the person who has possession of the troop funds

Area CodePhone Number
Email address of the person who has possession of the troop funds.
example@example.com
Amount of troop funds remaining in the troop treasury.
A brief description of the event planned to use remaining troop funds.
Attach a copy of the troop's last bank statement

Browse Files

Cancelof
Troop Resources
Does the troop have any leftover resources?*

YesNo
Provide a list of remaining resources
Status of remaing troop resources*

Resources have been given to the new leadership of the troopResources will be turned over to the councilResources will be donated to another troop.Resources will be been donated to another organizationOther
Name of the person who has possession of remaining resources.

First NameLast Name
Troop number receiving resources
Name of Organization receiving resources
Upon completion of this form, a Troop Leader should submit a final Troop/Group Finance Report and distribute any other supplies or materials belonging to the troop as noted above.

If any volunteer currently holds a troop leader or treasurer role, the finance report is required to be submitted through the VTK.

If the troop leadership no longer holds any active memberships, the finance report can be submitted as an attachment below.
Attach a copy of the troop's financial statement*

Browse Files

Cancelof
Please submit your E-signature*

Clear
Should be Empty:

Disbanding Troop Form

Before the Troop Disbands

Troop Funds

Troop Property

Finalizing Financials

Potential Leader Information

Troop Funds

Troop Resources