Event Space Request Form for External Guests

Event Space Request Form for External Guests

Thank you for your interest in holding your event at SUNY Adirondack. We appreciate you taking time to complete the form below.
Name *

First Name Last Name
Email *
Phone Number

Area Code Phone Number
Company / Organization Name *
Company / Organization Website
Is the Company / Organization paying tax exempt? *

Yes No Unsure
Can the Company / Organization paying provide a Certificate of Insurance? *

Yes No Unsure
Event Name *
Has the event been held before? *

Yes No
If yes, may we ask where?
What type of event is it? *

Athletic Banquet Conference Forum Fundraiser Meeting Trade show Training Walk/run Other
If other, please explain.
How many guests do you anticipate? *
Who will attend your event? Please choose all that apply. *

Members of your company / organization SUNY Adirondack faculty, staff, students The public Minors (children 17 years of age and under)
Will any of your guests require special accommodations due to a disability in order to participate in your event? *

Yes No Unsure
If yes, please explain.
Desired location. Please choose all that apply. *

SUNY Adirondack, Queensbury, NY SUNY Adirondack Saratoga, Wilton, NY
Preferred event date

Month Day Year
Date
Alternative event date, first choice

Month Day Year
Date
Alternative event date, second choice

Month Day Year
Date
If multiple event days, please list the date range.
What is the event duration? *

Less than 4 hours More than 4 hours Multiple days
What kind of table / seating style would you like? Please choose all that apply. *

Classroom Conference Display tables Hollow square Registration tables Round tables Theater Trade show U-shape Other
If other, please explain.
Will you require audio visual equipment and services? *

Yes No Unsure
Do you plan to offer food and beverages? *

Yes No Unsure
Are you interested in utilizing housing facilities on campus? Please note that on-campus housing is only available during the summer months. *

Yes No Unsure
Will you charge an admission or registration fee? *

Yes No Unsure
Will your event be recorded, ie. voice, video, photography? *

Yes No Unsure
If you have an RFP (request for proposal) document, please upload it here.

Browse Files

Cancel of
How did you hear about SUNY Adirondack Events Services? *

Referral from SUNY Adirondack staff Referral from a friend or colleague Visit to campus for a class or event Received an email Web search Other
If other, please explain.
Please share any other relevant information related to your event.
Thank you! Our Events Coordinator will contact you soon to discuss next steps. We hope to be able to welcome you as our guest!
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