Event Space Request Form for External Guests

Event Space Request Form for External Guests

Thank you for your interest in holding your event at SUNY Adirondack. We appreciate you taking time to complete the form below.
Name*

First NameLast Name
Email*
Phone Number

Area CodePhone Number
Company / Organization Name*
Company / Organization Website
Is the Company / Organization paying tax exempt?*

YesNoUnsure
Can the Company / Organization paying provide a Certificate of Insurance?*

YesNoUnsure
Event Name*
Has the event been held before?*

YesNo
If yes, may we ask where?
What type of event is it?*

AthleticBanquetConferenceForumFundraiserMeetingTrade showTrainingWalk/runOther
If other, please explain.
How many guests do you anticipate?*
Who will attend your event? Please choose all that apply.*

Members of your company / organizationSUNY Adirondack faculty, staff, studentsThe publicMinors (children 17 years of age and under)
Will any of your guests require special accommodations due to a disability in order to participate in your event?*

YesNoUnsure
If yes, please explain.
Desired location. Please choose all that apply.*

SUNY Adirondack, Queensbury, NYSUNY Adirondack Saratoga, Wilton, NY
Preferred event date

MonthDayYear
Date
Alternative event date, first choice

MonthDayYear
Date
Alternative event date, second choice

MonthDayYear
Date
If multiple event days, please list the date range.
What is the event duration?*

Less than 4 hoursMore than 4 hoursMultiple days
What kind of table / seating style would you like? Please choose all that apply.*

ClassroomConferenceDisplay tablesHollow squareRegistration tablesRound tablesTheaterTrade showU-shapeOther
If other, please explain.
Will you require audio visual equipment and services?*

YesNoUnsure
Do you plan to offer food and beverages?*

YesNoUnsure
Are you interested in utilizing housing facilities on campus? Please note that on-campus housing is only available during the summer months.*

YesNoUnsure
Will you charge an admission or registration fee?*

YesNoUnsure
Will your event be recorded, ie. voice, video, photography?*

YesNoUnsure
If you have an RFP (request for proposal) document, please upload it here.

Browse Files

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How did you hear about SUNY Adirondack Events Services?*

Referral from SUNY Adirondack staffReferral from a friend or colleagueVisit to campus for a class or eventReceived an emailWeb searchOther
If other, please explain.
Please share any other relevant information related to your event.
Thank you! Our Events Coordinator will contact you soon to discuss next steps. We hope to be able to welcome you as our guest!
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