Condition of Residency Contract
The contract is signed at move in and is required to live in the Residence Halls.
The purpose of this document is to establish the terms and conditions of the room contracted at Warner University. This document constitutes an offer by Warner University, (hereinafter referred to as “The University”), to contract with a student for housing. The Warner University Student Handbook is also incorporated by reference into this contract.
An agreement to this contract is also an agreement to the Student Handbook and the university policies contained in it.
1. Housing Policy All full-time undergraduate students are required to participate in residential living (on-campus housing). Students desiring to live off campus must complete the off-campus housing application and meet one of the following requirements. The student must reside with a parent or legal guardian within a 50-mile radius of The University, be 21 years of age, be considered Senior status, or be a parent or legal guardian. Residence Halls are for unmarried residents. If a student gets married during a semester, arrangements must be made for off-campus housing and billing will be prorated. Students are not permitted to have children living in the Residence Halls and students over the age of 26 are not permitted to live in the Residence Halls without special permission from the Office of Student Life. Individuals not enrolled in The University are not permitted to reside in campus housing without completing an overnight guest form. If it is discovered that unenrolled individuals have been staying in the Residence Halls the hosting student will be fined $50 per day. For further information on this policy, see “General Housing Policies” in the Student Life Handbook. All student housing is administered through the Office of Student Life.
2. Meal Plan All students living in a Residence Hall are required to purchase a meal plan. Freshmen are required to have the gold meal plan (19 meals) their first year with the exception of Holland Hall and La Provence. Transfer and returning students may select either the Gold or Silver Meal Plan. Holland and La Provence residents are required to have a minimum of the 7 meal plan. Students not contracting for the required meal plan at the beginning of the semester will be charged at the appropriate level after the semester classes begin. No changes can be made to meal plans after the first three weeks of classes. Questions regarding meal plan options, service, hours, etc. should be directed to the Office of Student Life.
3. Billing The Residence Hall room charge is for the complete academic semester. Adjustments to housing charges, should a student cease enrollment or move off-campus, will be made on the same basis as the tuition adjustment policy stated in the University Catalog and Student Handbook. Adjustments to the student bill will only be made after the student completes the official check-out process. Failure to satisfy the financial obligations accrued under this contract may result in denial of transcripts, denial of re-enrollment, or other action. Students dismissed from The University for any reason are responsible to pay the housing/meal plan charge for the entire semester. Upon withdrawing or being dismissed a student has 48 hours to vacate the Residence Hall. After which students remaining in Residence Halls will be fined $50 per day.
4. Room Assignment The University will not discriminate against any room/hall assignments based on race, religion, and color. Dorm assignments are based on birth sex. The University reserves the right to assign roommates and/or to change rooms or hall assignments, including consolidation of occupants, as spaces are vacated. Room changes and room assignments may not be made without the approval of the Office of Student Life, nor may students re-assign or sublet their room to another person. Room change requests may not be made after the first three weeks of class.
5. Housing Survey It is important that all students submit their Housing Survey as soon as they receive it. Students will not be able to reserve their housing until they have registered for classes and completed a Housing Survey. Once Royal Clearance has been achieved a room number will be assigned.
6. Occupancy The Office of Student Life announces Residence Hall's opening and closing dates/times for specific academic terms in advance. Students will not be permitted to assume occupancy of assigned rooms before their designated arrival/opening times and students may not stay in assigned rooms beyond the date and time of official Hall closing or designated date/time.
7. Pre-Season Housing Residential students that decide to withdraw from Warner University during the fall pre-season will be charged $50.00 per day for living in Warner University housing and for pre-season meals per the Office of Student Life.
8. Check-In/Early Arrivals Unauthorized early arrivals will be charged a fine of $100 per day. Only the Office of Student Life can approve early arrivals.
9. Check-Out All residential non-graduating students must be checked out of the Residence Halls by 7 p.m. the Friday before graduation. After that point, students will be fined $100 per day. Graduating students will be permitted to stay through graduation and must check out by 7 p.m. on the day of graduation. Vacating campus without a proper checkout will result in a $100 fine. Once a resident checks out, The University is not held responsible for any belongings left in the Residence Halls. All personal belongings MUST be taken from the student's room when they check out at the end of the Spring Semester, decide to withdraw from The University, or have been dismissed for academic or disciplinary reasons. If a student leaves any personal belongings in their Residence Hall upon moving out, they will be contacted by their Resident Director via email/text and will have 48 hours to retrieve their items before they are disposed of. Items will not be shipped to students.
10. Room Keys/Locks Should a student fail to return their room key, a minimum fine of $50 per key will be charged. Refunds will not be given should the old key be found. Students are not permitted to change locks and will be fined for the cost of the lock change and rekeying.
11. Liability The University will use reasonable efforts to protect students property, but The University is not liable for the loss, theft, or damage of personal property. Students should secure personal belongings and keep their doors locked at all times. It is recommended that students obtain rental insurance and be well-versed in what their insurance covers. If interested, students can purchase rental insurance through Grad Guard (https://warner.campusconnexions.com/). All traditional students are required to provide proof of primary health insurance or have student health insurance provided through Warner University. https://www.firststudent.com/
12. Breaks All university residence facilities will be closed for winter and summer break. Students are not permitted to enter the closed Residence Halls for any reason. Every student is responsible for finding their own accommodations during Winter and Summer breaks. Students are permitted to stay on campus during Fall Break, Thanksgiving Break, and Spring Break; however, they must notify their Resident Director if they intend to stay on campus. Please note that with the exception of Fall Break, the Dining Hall will be closed.
13. Furnishings & Room Condition Students are not permitted to remove The University equipment or furnishings from any room or common areas in the Residence Halls. (Similarly, room modifications may only be made with the approval of the Associate Dean of Students and the Facilities Staff.) Painting or any other alterations of the physical structure or property of the Residence Halls by students is not permitted. Students who move any furniture or university property without approval may be fined. During the first week of occupancy, students may complete a Room Conditions Inventory form. This form will be used to verify the room condition to avoid future charges. The form will be kept on file until the student vacates the room. At check out, there will be an inspection of the room. Students are responsible for maintaining their rooms and must leave the room in good condition when moving out. Students will be billed for damages to university property, loss of university property, and/or necessary service costs resulting from negligence. When responsibility cannot be ascribed to an individual student, each resident of the room will share equal responsibility for payment of assessed cost. In the event damages to corridors and common/public areas cannot be assessed to an individual student, The University may assess residents an appropriate share of the repair/replacement costs.
14. Room Cleanliness It is the responsibility of the student to clean and maintain their living space and bathroom. The University is not responsible for cleaning these areas. It is expected that all residents maintain reasonable standards of cleanliness in their rooms, bathrooms, and common areas. Rooms and common areas must be kept clear of trash and waste, and the student must dispose of all trash and waste properly. To help students maintain reasonable standards, rooms will be inspected occasionally by the Residence Hall Staff for cleanliness and neatness. Students who fail to meet the community expectations for cleanliness will meet with their Resident Director, and possible disciplinary actions will be taken.
15. Laundry Room Etiquette Do not leave items unattended in the Laundry Rooms. RA's will check for left items on their last evening round and will dispose of them. There is no cost for use of laundry facilities in the Residence Halls with the exception of the House Dorms and La Provence (Pay per use)
16. May Term All students remaining on campus for the May term will be required to move to specified housing for the May term. May term housing is not included in the Spring term rate. During May Term, students are held to the same Community Commitments and Student Handbook Policies as during the fall and spring academic terms. Failure to comply with any university policies will result in immediate dismissal. See #9 regarding check-out in the Residence Halls.
17. Pets Other than fish, pets are not permitted in the Residence Halls. Students who have an Emotional Support Animal (ESA) or Service Animal (SA) and wish to bring their ESA or SA on campus must seek approval through the Office of Disability Services and will be held to all ESA/SA standards and requirements as outlined in The University’s Policy. Unauthorized animals in the Residence Halls are not permitted and may result in the loss of housing privileges and significant fines. Students are responsible for all and/or any additional cleaning or treatment for the damage caused by the ESA/SA. https://warner.edu/royal-resources/disability-services/
18. Fireworks, Firearms, and Weapons (including any incendiary devices, airsoft guns, pellet guns, water pellet guns, BB guns, swords, knives, or any realistic representation of such, etc.) are not allowed on campus. See the Student Handbook for more information.
19. Alcohol, Drugs, and Tobacco-Free Warner University is an alcohol, drug, and tobacco-free institution. WU students will refrain from the use of alcohol, drugs, and tobacco products and tobacco products. Additionally WU students will not possess, use or distribute alcohol, drugs, or tobacco or addictive inhalants in any form, including Jules, e-cigarettes, or vapes. As a condition of enrollment, each student consents to random drug testing to be done at the University's discretion. A student's refusal to participate in a random drug test will result in an automatic fail and could warrant immediate dismissal from The University. All students are required to come to campus at the start of each semester able to pass a drug test.
For additional information regarding University Housing or Residence Hall policies please see the Student Handbook.