New Client Meeting Form Tax / Business / SMSF

New Client Meeting Form

Tax / Business / SMSF
Date*

DayMonthYear
Date
Team member who completed this form*
Name*

First NameLast Name
Name

First NameLast Name
Most recent returns prepared by*

AccountantSelfNo previous return/s completed
Reasons for leaving accountant*
e.g lack of communication, quality of work, turnaround time
List the most important things to the client*
e.g quick turnaround, regular meetings, proactive
Australian Tax Residents/s*

YesNo
Country of tax residency*
Foreign Investments
(All foreign income is assessable, and ownership interests in foreign assets worth more than $50k have to be declared in a personal tax return.)*

YesNo
Details*
Foreign Investments
Does the client have any ATO debts?*

YesNo
ATO Debt Details*
How much owing? Payment plan?
Entity Information (only select for existing entities, not ones to be set up)

CompanyTrustSole traderPartnershipSMSF
Business - Have a Bookkeeper:*

YesNo
Bookkeeper - Name / Email / Mobile*
How many Companies*

123
Company 1 - Name*
Company 1 - Type*

Trustee CompanyTrading CompanyInvestment Company
Company 1 - Trustee of what entity*
Company 1 - Nature of investments*
Company 1 - Business Name*

Same as Company 1 NameOther
Company 1 - Business Name*
Company 1 - Is GST Registered*

YesNo
Company 1 - Are we to prepare BAS*

YesNo
Company 1 - First BAS we are to do*
Company 1 - Accounting software*

XeroMYOBQuickbooksOtherNone
Company 1 - Subscription Owner*

ClientPrevious Accountant
Company 1 - Accountants / Bookkeepers to be invited in*
Xero Subscription
Company 1 - Fuel Tax Credits:*

YesNo
Company 1 - Is Fuel:*

OffroadOnroadcombinationTBA
Company 1 - What % Offroad:*
Company 1 - No of Employees*
Company 1 - QBCC*

YesNo
Company 2 - Name*
Company 2 - Type*

Trustee CompanyTrading CompanyInvestment Company
Company 2 - Trustee of what entity*
Company 2 - Nature of investments*
Company 2 - Business Name*

Same as Company 2 NameOther
Company 2 - Business Name *
Company 2 - Is GST Registered*

YesNo
Company 2 - Are we to prepare BAS*

YesNo
Company 2 - First BAS we are to do*
Company 2 - Accounting software*

XeroMYOBQuickbooksOtherNone
Company 2 - Subscription Owner*

ClientPrevious Accountant
Company 2 - Accountants / Bookkeepers to be invited in*
Xero Subscription
Company 2 - Fuel Tax Credits:*

YesNo
Company 2 - Is Fuel:*

OffroadOnroadcombinationTBA
Company 2 - What % Offroad:*
Company 2 - No of Employees*
Company 2 - QBCC*

YesNo
Are we to do the Corporate secretarial*

YesNo
Company and or Trust register location*
Client / Accountant / Unknown
What arrangements have been made to give us the Company or Trust register*
Client to drop in / Request from Previous Accountant
How many Trust's*

123
Trust 1 - Type*

Discretionary TrustUnit TrustHybrid Trust
Trust 1 - Name*
Trust 1 - Trading Trust*

YesNo
Trust 1 - Business Name*

Same as Trust 1 - NameOther
Trust 1 - Business Name *
Trust 1 - Is GST Registered*

YesNo
Trust 1 - Are we to prepare BAS*

YesNo
Trust 1 - First BAS we are to do*
Trust 1 - Accounting software*

XeroMYOBQuickbooksOtherNone
Trust 1 - Subscription Owner*

ClientPrevious Accountant
Trust 1 - Accountants / Bookkeepers to be invited in*
Xero Subscription
Trust 1 - Fuel Tax Credits:*

YesNo
Trust 1 - Is Fuel:*

OffroadOnroadcombinationTBA
Trust 1 - What % Offroad:*
Trust 1 - No of Employees*
Trust 1 - QBCC*

YesNo
Trust 2 - Type*

Discretionary TrustUnit TrustHybrid Trust
Trust 2 - Name*
Trust 2 - Trading Trust*

YesNo
Trust 2 - Business Name*

Same as Trust 1 - NameOther
Trust 2 - Business Name *
Trust 2 - Is GST Registered*

YesNo
Trust 2 - Are we to prepare BAS*

YesNo
Trust 2 - First BAS we are to do*
Trust 2 - Accounting software*

XeroMYOBQuickbooksOtherNone
Trust 2 - Subscription Owner*

ClientPrevious Accountant
Trust 2 - Accountants / Bookkeepers to be invited in*
Xero Subscription
Trust 2 - Fuel Tax Credits:*

YesNo
Trust 2 - What % Offroad:*
Trust 2 - No of Employees*
Trust 2 - QBCC*

YesNo
Sole trader - Business Name*
Sole trader - Is GST Registered*

YesNo
Sole trader - Are we to prepare BAS*

YesNo
Sole trader - First BAS we are to do*
Sole trader - Accounting software*

XeroMYOBQuickbooksOtherNone
Sole trader - Subscription Owner*

ClientPrevious Accountant
Sole trader - Accountants / Bookkeepers to be invited in*
Xero Subscription
Sole trader- Fuel Tax Credits:*

YesNo
Sole trader - Is Fuel:*

OffroadOnroadcombinationTBA
Sole trader - What % Offroad:*
Sole trader - QBCC*

YesNo
Partnership Name*
Partnership - Is GST Registered*

YesNo
Partnership - Are we to prepare BAS*

YesNo
Partnership - First BAS we are to do*
Partnership - Accounting software*

XeroMYOBQuickbooksOtherNone
Partnership - Subscription Owner*

ClientPrevious Accountant
Partnership - Accountants / Bookkeepers to be invited in*
Xero Subscription
Partnership - Fuel Tax Credits:*

YesNo
Partnership - Is Fuel:*

OffroadOnroadcombinationTBA
Partnership - What % Offroad:*
Partnership - QBCC*

YesNo
SMSF Name & any other details*
Has an electronic deed service*

YesNo
Has got an up-to-date Investment Strategy*

YesNo
What phase*

PensionAccumulationBoth
Where is the register kept*
Financial Planner*

YesNo
Details*
Financial Planner
Are there any individuals or entities we will NOT be the Tax Agent for (won't be added to the ATO Portal)?*

YesNo
What entities are not to be added?*
Individual/s Company/s Trust/s
Is there any reason we are to hold off adding entities to the ATO Portal once the SA is accepted & ID Verification is complete?*

YesNo
If Yes when can they be added?*
Adding entities to the ATO portal
Audit Guarantee quote to be sent*

YesNo
Annual Group Turnover*
Ethical Letter to be sent*

Yes (when SA is accepted)LaterNo
Additional non-standard info to be requested*
Ethical letter
Ethical to be sent when?*
Ethical letter
Social Media Presence*

YesNo
Social Media Name (so WP can follow account/s)*
Website / Facebook / Twitter / LinkedIn / Instagram
Would like a complimentary meeting with CFS? (insurances/investments/aged care/superannuation/centrelink)*

YesNo
Admin to organise a complimentary meeting with CFS*

YesNo (already organised)
Would like a complimentary meeting with Fox Finance (property/car/equipment/other)*

YesNo
Admin to organise a complimentary meeting with Fox Finance*

YesNo (already organised)
Would like a complimentary meeting with YIB? (general insurances)*

YesNo
Admin to organise a complimentary meeting with YIB*

YesNo (already organsied)
Do they have a Lawyer*

YesNo
Lawyer details:*
Would like a referral to an Estate Lawyer?*

YesNo
Admin to organise a referral to an Estate Lawyer?*

YesNo (already organised)
Are Wills and Estate Plans up-to-date:*

YesNo
If SMSF did the Estate Plan consider the SMSF*

YesNo
Enduring Power of Attorney*

YesNoNA
Corporate Power of Attorney*

YesNoNA
Additional Tasks for Admin
Independence & Acceptance Checklist
This checklist is to ensure that the firm is complying with the independence rules, regulations and interpretations of CPA Australia and other relevant statutory bodies.
INDEPENDENCE CHECKLIST
Does Wardle Partners or any current employee: have a direct or indirect material financial interest in the client or it's subsidiaries/affiliates?*
Does Wardle Partners or any current employee: have a financial interest in any major competitors, investees or affiliates of the client?*
Does Wardle Partners or any current employee: have a financial interest in any major competitors, investees or affiliates of the client?*
Does Wardle Partners or any current employee: have any outside business relationship with the client or an officer, director or principal shareholder having the objective of financial gain?*
Does Wardle Partners or any current employee: owe the client any amount, except as a normal customer, or in respect of a home loan under normal lending conditions?*
Does Wardle Partners or any current employee: have the authority to sign cheques for the client?*
Does Wardle Partners or any current employee: serve as a director, trustee, officer or employee of the client?*
Does Wardle Partners or any current employee: receive any benefits such as gifts or hospitality from the client that are not commensurate with normal courtesies of social life?*
Has a current Wardle Partners employee's spouse or minor child been employed by the client? *
Has anyone in the family of a current Wardle Partners' employee been employed in any managerial position by the client?*
Are there any other independence issues that you believe are relevant to disclose?*
If you answered 'YES' to any of the actions above, please also complete the New Client Independence Resolution Memorandum and have a Partner review it.
NEW CLIENT INDEPENDENCE RESOLUTION MEMORANDUM

This is to be completed whenever a 'YES' answer is recorded on the New Client Independence & Acceptance Checklist to ensure that the firm is complying with the independence rules, regulations and interpretations of CPA Australia and other relevant staturtory bodies.
1. Wardle Partners sources/person consulted (please attach copies of any applicable material):*

Cancelof
2. Client sources/persons consulted (please attach copies of any applicable material):*

Cancelof
3. What are the ways to reduce the threat(s) arising from the Independence Issue/problem?*
4. What is the decision/outcome?*
The partner who reviewed the Independence & Acceptance Checklist who decided on the above outcome?*
ACCEPTANCE CHECKLIST
Have we confirmed that there is no conflict of interest, or if there is one then the threat is reduced to an acceptable level?*
Has client integrity been considered?*
Are we competent to perform engagement?*
Do we have the resources to complete on time?*
Are there any fee collection issues?*
Is there a genuine reason for leaving the previous accountant?*
Has the decision been made to accept the client?*
Services / Fees
Services

Annual ITR & Financial Statement Preparation & LodgementBASBookkeepingQBCCTax PlanningXeroATO Registrations
Other service
Other service
Other service
Current Year Fee Estimate*
Next Year Fee Estimate*
Accountant allocated to look after new client*

PartnerManager
Client Type Category*

A - 8.5k + SMSFB - $45-$8.5kC - $0k-$4k
Meeting Notes
Welcome gift to be sent?*

YesNo
Referral gift to be sent?*

YesNo
Referral Details*
Should be Empty:

New Client Meeting Form

Independence & Acceptance Checklist

Services / Fees