Program Director Action Tracking
Date
-
Month
-
Day
Year
Date
Category:
1. Administration Specific Activities
2. Organization, Program Oversight Activities
3. Continuous CQI of the Program
4. Long Range Planning and Ongoing Program Development
5. Program, Instruction, Faculty Effectiveness
6. Cooperative Involvement with the Medical Director
7. Orientation, Supervision, Training of Preceptors
8. Quality and Effectiveness of Faculty/Staff Delegated Responsibilities
Action 1:
Performed payroll functions
Equipment/Supplies purchase for skills lab
Worked with accountant on financial income/out-go
Reviewed, revised or wrote Program Budget
Reviewed, revised, approved General Admissions procedures
Reviewed or revised Program Catalog
Reviewed, revised, approved website(s) and web pages for marketing/enrollment
Reviewed, revised, designed Program advertising brochure
Updated Mandatory Outcomes Reporting posting with IT
Reviewed or revised Organizational Chart
Interviewed and gathered employment/contractor paperwork from potential Faculty or Staff
Sent recommendations and paperwork for potential new employee/contractor to Board members, Medical Director (and Consortium CC, as indicated) for approval
Paid CoAEMSP or CAAHEP annual fee
Filed CoAEMSP/CAAHEP annual report
Paid annual application fees for courses to TDSHS
Reviewed, revised, or wrote one or more faculty/staff policies
Reviewed, revised, or wrote one or more institutional policies
Reviewed, revised or wrote a Job Description
Performed/wrote faculty or staff member evaluation/review
Reviewed articulation agreement for renewal with College
Made arrangements for Advisory Council meeting
Wrote meeting minutes for Advisory Council meeting
Made arrangements for Consortium Coordinator Committee meeting
Wrote meeting minutes for CCC meeting
Made arrangements for CoAEMSP site visit
Worked on preparation of formal response to TDSHS, CoAEMSP or CAAHEP
Submitted formal response to TDSHS, CoAEMSP or CAAHEP
Notified CoAEMSP of addition or deletion of a satellite
Paid annual satellite fees
Notified CoAEMSP of change in Program Director, Medical Director, Dean, or Lead Instructor
Notified CoAEMSP of change in sponsoring institution
Generated reports for meeting (CCC, Advisory Council, Board, etc.)
Other
Action 2:
Reviewed or revised Program Mission Statement
Reviewed or revised Goals and Outcomes Statement
Reviewed or revised Course Syllabi
Reviewed or revised skills lab paperwork
Reviewed or revised clinical rotation paperwork
Reviewed or revised EMS rotation paperwork
Reviewed or revised Final Field Internship paperwork
Reviewed or revised Clinical Manual
Reviewed, revised, or wrote one or more student policies
Reviewed all skills lab paperwork for a skills practice or testing session
Attended and participated in Advisory Council meeting
Attended and participated in CCC meeting
Meeting with Dean
Signed/Approved clinical or EMS site agreement
Worked on TDSHS self study
Submitted TDSHS self study
Made arrangements for TDSHS site visit
Attended/participated in TDSHS site visit
Worked on CoAEMSP/CAAHEP self study
Submitted CoAEMSP/CAAHEP self study
Made arrangements for CoAEMSP site visit
Attended/participated in CoAEMSP site visit
Other
Action 3:
Reviewed (and forwarded to Medical Director) instructor or end of course evals
Requested information from a faculty or staff member based on eval and formed action plan for improvement if indicated
Communicated with didactic instructor regarding potential quality issue
Communicated with lab instructor regarding potential quality issue
Communicated with Lead instructor regarding potential quality issue
Requested assistance from other faculty, staff or Medical Director to isolate or mitigate an issue affecting program quality
Reviewed Final Paramedic Course Evaluations that were returned Investigated possible issues identified in review of Final Paramedic Course Evaluations
Formed action plan to address a valid issue from Final Paramedic Course Evaluations
Other
Action 4:
Reviewed potential satellite site for possible addition to program
Reviewed or designed new Course or Program for addition to existing structure
Discussed development of new Course or Program for addition to existing structure with Medical Director, Consortium Chairperson, etc.
Completed SWOT assessment for upcoming meeting
Arranged Board (and possibly CCC) meeting to discuss future plans or opportunities for Program or School
Attended and participated in meeting to discuss future plans or opportunities for Program or School
Accepted submission for course editing for review by PD and Medical Director
Posted submission for course editing to Website Updates sheet for IT to add to existing course(s)
Other
Action 5:
Conducted annual evaluation on faculty member
Counseled faculty member for improvement
Distributed annual Program Resource Survey to Students
Distributed annual Faculty/MD/Advisory Council Resource Survey to Students
Distributed post graduate surveys
Distributed employer surveys
Reviewed and evaluated data from survey responses and developed summary for Advisory Council and Consortium Coordinating Committee (also in relation to published Program Goal and Outcomes Statement)
Held or oversight of Faculty Meeting
Prepared or reviewed minutes of Faculty meeting
Other
Action 6:
Notified MD of affective issue with student
Notified MD of academic issue with student
Notified MD of issue in clinical, EMS or lab environment either with student, preceptor, site, or other
Requested review of edited or newly written lecture or other course content
Discussed lab requirements for revision with MD
Discussed rotation requirements for revision with MD
MD approved curriculum or curriculum revisions
MD approved Program Mission Statement
MD approved Program Goals and Outcomes Statement
MD approved all course syllabi
MD approved Appendix G and other lab requirements
MD feedback/approval received on notified item
MD assistance requested regarding a complaint
MD consulted on temporary change in requirements as approved by TDSHS and CoAEMSP
MD taught live time MD Roundtable or in other setting
MD consulted for approval of faculty member or Assistant or Associate Medical Director
MD performed summative Paramedic Graduate Scenario Interview Exam
MD signed Terminal Competency form for Graduate
Exam Committee Review
Other
Action 7:
Reviewed or revised Preceptor Orientation/Training
Obtained approved for revised Preceptor Orientation/Training from Medical Director
Obtained approval for revised Preceptor Orientation/Training from Advisory Council
Reviewed and approved posted of Preceptor Training on website and in emstesting.com
Reviewed preceptor training completed versus pending completion
Assisted Clinical Coordinator in contacting preceptors or sites which have not completed preceptor training as directed
Other
Action 8:
Discussion and review with Clinical Coordinator on current preceptor
Orientation/Training issues
Discussion and review with Clinical Coordinator regarding rotation sites, their effectiveness, student evaluations of sites
Review of student evaluations of sites and preceptors with Clinical Coordinator
Review and discussion of rotation site map, agreement books, census forms and site tracking information with designated staff
Review and discussion of Registrar effectiveness regarding managing and maintaining student permanent records
Review and discussion with staff member assistant who helps with student permanent records
Review and discussion with test proctor regarding security issues, effectiveness, issues in testing
Review and discussion of lab needs, cleanliness, organization with designated lab faculty member
Action plan developed to handle identified valid issues
Other
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