Architectural Submittal Form

Architectural Submittal Form - Outbuildings
- Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
- Failure to provide the complete details requested will result in a hold on your submission.
- Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
- Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.
Outbuildings addition/change requirements are:

(Architectural and Landscape Guidelines Section 4.19, Page 25)

The construction and location of outbuildings (Gazebo, potting shed, storage shed, statues, gates, playhouses, etc.) shall be subject to the review and approval of the ACC. Their design and location in relationship to the house is essential. Building materials should match the existing home in materials (brick, stucco, hardy plank, color, etc.). It must have the same style roof as existing home (gables, material, windows, etc.). Outbuilding must have a poured cement foundation making it a permanent structure and not portable. It must not be visible from the street. Application must contain landscaping plans for shielding the view of the structure using evergreens. Buildings should be oriented so that access is indirect and their opening does not face the street. Application must be accompanied by complete drawings and specifications showing dimensions and placement.

Submittal requirements for an Outbuilding are as follows:
- SC stamped lot survey indicating location(s) of areas involved in the project showing dimensions to lot boundaries.
- Samples (description & pictures) of materials used for all components (walls, roof, doors, windows, etc).
- A detailed plan with complete drawings and specifications showing dimensions.
- Photos of the area showing existing conditions and views from neighboring lots, street and golf course as appropriate.
- Landscape plan for required screening if appropriate. Show plant locations, type, and size on lot plan.
Please note a walkthrough by the Architectural Change Committee may be necessary for this project. A representative from the management company will reach out to you if this is required.
Name*

First NameMiddle NameLast Name
Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
My property address is the same as my mailing address*

YesNo
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*

Area CodePhone Number
Email*
example@example.com
Confirm Email*
example@example.com
Is the project to be completed by a contractor?*

YesNo
Contractor Company
Contractor Name

First NameLast Name
Email Address of Contractor
example@example.com
Phone Number of Contractor*

Area CodePhone Number
Please describe your request/project*
General location of project from the perspective of standing on the street looking at the front door*
Estimated Date for Beginning*

MonthDayYear
Date
Estimated Date for Completion*

MonthDayYear
Date
SC stamped lot survey with dimensions to lot boundary of planned outbuilding*

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Material Samples Description*
Picture of samples (walls, roof, window, doors, etc)*

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Vendor detailed plan and or renderings*

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Landscape plan showing screening if appropriate

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Existing conditions photo from street

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Existing conditions photo from house to rear of lot*

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Existing conditions photo from rear of property to house*

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Existing conditions photo to neighbor 1*

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Existing conditions photo to neighbor 2 if applicable

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Existing conditions photo from Golf Course if applicable

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I require more upload fields
Additional Information 1

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Additional Information 2

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Additional Information 3

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Additional Information 4

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Additional Information 5

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Additional Information 6

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I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept
I understand that I am responsible for sending photos of finished project so that ACC can determine work was completed as approved.*

I accept
I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept
I agree and understand that use of any common area to access my lot is not allowed.*

I accept
I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept
I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept
I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept
I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept
Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.
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Architectural Submittal Form - Outbuildings