Guidelines for Adult Chaperones
It is our request that all adult leaders in each parish/school group help enforce the code of conduct, and to set an example for youth. Please note, adult chaperones must be at least 21 years of age.
The following guidelines have been established to help adult leaders understand their roles and to model appropriate behavior:
1. Chaperones are asked to help the group leader with the 1 adult to 6 youth ratio. This means to watch over the youth as whole but may also mean to be in charge of 6 youth specifically depending on the event and size of the group. Refer to the group leader.
2. Chaperones are encouraged to go over event guidelines with youth.
3. Each Parish/School Leader will be responsible for registration(s) of the group. Chaperones are asked to assist the leader by keep the group safe or helping with the registration process.
4. Adults are asked to attend all event activities and touch base with youth on a regular basis to answer questions. Please do not leave the event or the event site, and expect other adults to be responsible for the youth of your group (unless it has been arranged by the group leader).
5. Each chaperone is responsible for completing the Safe Environment Program and be up to date.
6. Each chaperone must fill out this form and turn it into the group leader. This form will be kept by the leader and is good for one year.
7. Responsibility for discipline is shared by all adult chaperones. ALL KIDS ARE OUR KIDS! If there is an emergency adult chaperones are expected to call 911 and find the person in charge of the event.
8. Adults are requested to refrain from drinking alcoholic beverages during the event.
9. Youth who cause problems should be reported to the Parish/School Leader and then the Diocesan Director (if applicable). “Code of Conduct” violations will result in the parent of the teen being called and the teen being sent home. No Exceptions.
10. Chaperones are requested to monitor the areas open to the event participants.
11. Please familiarize yourself with the space(s) being utilized. Youth are not allowed to leave the immediate event area at any time during the event unless it has already been arranged by the youth minister or group leader and the youth’s parent(s).
12. Each adult chaperone must follow the Code of Conduct of the Diocese of Fort Worth.
I agree on behalf of myself, my heirs, successors, and assign to hold harmless and release the Diocese of Fort Worth, Bishop of the Roman Catholic Diocese and his Successors in office, Diocesan Employees, Volunteers, and the parish, their officers, directors, and agents from any liability (unless caused by gross negligence of the Diocese and/or parish) for illness, injury or death arising from or in connection with my attending youth ministry events beginning the 1st day of June, 2020 through the 31th day of May, 2021.
In the event any legal action is taken by either party against the other party to enforce any of the terms and conditions of this agreement, it is agreed that the unsuccessful party to such action shall pay to the prevailing party therein all court costs, reasonable attorney’s fees and expenses incurred by the prevailing party.
I also consent to the use of any videotapes, photographs, slides, audiotapes, or any other visual or audio reproduction (in perpetuity unless otherwise revoked by me in writing and delivered by certified mail, return receipt requested, to: The Catholic Center, 800 West Loop 820 South, Fort Worth, TX 76108, ATTN: Director of Youth Ministry and Adolescent Catechesis) in which I may appear by the Diocese of Fort Worth. I understand that these materials are being used for promotion of the youth ministry of the Diocese of Fort Worth which may include recruitment and fundraising efforts.