Addendum to the Washtenaw Intermediate School District (WISD) Acceptable Use Agreement
This policy on hardware and software applies to all staff, contractors, students, and volunteers who use information systems technology regardless of job position. Washtenaw Intermediate School District provides employees with the hardware and software needed to perform their jobs in an efficient and effective manner. The software used by employees is provided under license agreements that tell how and where the software may be legally used. It is the policy of the Washtenaw Intermediate School District to comply with these license agreements.
Hardware and Software Asset Management - Washtenaw Intermediate School District is liable for the contents of the hard disk rive and
related storage devices. management and individual employees may also be held personally liable for the contents of storage medium.
System Audits - The Technology Department may conduct periodic audits of computer hardware including portables) to ensure the
legal use of software and provide better management of the agency’s assets. This audit may be done with or without prior employee notification.
Proof of Legal Software - The legal use of software will be ensured through possession of the original (or copied) dated purchase
materials such as purchase orders, packing slips, invoices and original license agreements.
Screen Savers/Wallpaper - Non-Windows screen savers/wallpaper are not allowed on Washtenaw Intermediate School District
Agency-Owned Software - Agency-owned software is defined as software purchased by and/or licensed to the Washtenaw Intermediate
School District for use on individual workstations and/or network servers in accordance with the software license agreement. Only agency-owned or approved software shall be installed and maintained.
Personally Owned Software - Personally owned software is defined as software purchased by an individual employee (not WISD The
use of personally owned software is not allowed on agency computers without approval from Technology Services.
Acquisition of Software - All software acquired by Washtenaw Intermediate School District must be purchased through the Technology
Department and approved by the Director of Technology.
Software may not be purchased through individual credit cards, petty cash or reimbursed through travel reimbursement forms. Expense reports submitted for software purchases will be returned to the end user. It is necessary for Technology Services to have a complete record of all software that has been purchased for wISD computers and in order to register, support and upgrade the software accordingly.
When the software arrives, it must be checked in and installed by a member of the Technology Services Department so software can be registered in the name of Washtenaw Intermediate School District. The software will also be retained by the Technology Services for backup purposes.
Shareware - Shareware is copyrighted software that is distributed freely through on-line services. It has a preview/evaluation period
after which the user is required to send the developer payment for the right to continue its use. The use of shareware software imposes on the agency’s liability associated with software copyright infringements and the risks of virus infections. The use of shareware is not permitted.
Freeware and Public Domain - Freeware is copyrighted software but does not requirement payment for the right to use it. Public domain
software comes into being when the original copyright holder explicitly relinquishes all rights to the software. The use of freeware and public domain software increases the potential spread of computer viruses from unknown and/or unreliable distribution sources with no recourse. The use of freeware or public domain software is not permitted.
Penalties and Reprimands - According to the United States Copyright act, illegal reproduction of software is subject to civil damages of
as much as $100,00 per title infringed and criminal penalties, including fines of as much as $250,000 per title. A Washtenaw Intermediate School District user who makes, acquires, or uses unauthorized copies of software will be disciplined as appropriate. WISD does not condone the illegal duplication of software.