The trip price as advertised is fixed. There are no unexpected extras, fluctuations in charges, currency adjustments or surprise fees. The price you see is the price you pay.
Big Round World trip prices are based on double/ twin occupancy of rooms.
Single supplements are oftentimes available, albeit on a limited basis and with an extra cost. Please inquire about availability and price before signing up.
How to sign up
Fully complete the following three forms (required for each group member):
Trip Application Form
Liability Form - for persons under the age of 18, the liability form must be signed by a parent or legal guardian. Acceptance of all persons is subject to Trip Leader approval.
Your reservation is not confirmed until your non-refundable deposit payment and fully completed trip paperwork (Trip Application, Medical and Liability Forms) are received by Big Round World. Some trips require Trip Leader approval for participation to confirm trip compatibility and thereby individual and group safety.
At time of reservation 25% of trip price, non-refundable deposit
90 days prior to departure Balance
A reminder will be sent to you 120 days/ 4 months before the departure date.
Travel/ medical/ evacuation insurance is not included in the price of your trip but is strongly encouraged.
Cancellations and Refunds
We regret we cannot make exceptions to our refund policy for personal emergencies, unexpected circumstances, or cancellations. No refunds will be made for a "No-show" at the starting point of a trip, leaving a Trip in progress, or for any unused portions of a trip for any reason whatsoever. No partial refunds will be given for unused hotel rooms, meals, sightseeing trips, hiking arrangements, or any other included activities of the trip. For these reasons, we strongly recommend that you purchase travel insurance.
Trip Cancellation - By You:
If you need to cancel from a trip you must tell us in writing by email at firstname.lastname@example.org. Cancellation fees will be applied per person according to the following based on the date we receive your written notification.
More than 90 days prior to departure – 25% of the trip price per person*.
* If you are not approved by the Trip Leader, your full deposit will be returned.
Within 90 days to 61 days prior – 35% of the trip price.
Within 60 - 31 days prior – 50% of the trip price.
Within 30 days prior - 100% of the trip price.
Your full trip reservation may be transferable should you provide an appropriate alternate participant (depends on a variety of trip variables and includes the physical ability of your replacement to complete the trip).
No refunds will apply to unused portions of a trip once the tour begins.
Trip Cancellation - By Big Round World:
We reserve the right to cancel a trip in the event of external circumstances beyond our control. In the event of such a cancellation, full or partial refunds, if any, will be at Big Round World’s sole discretion. Big Round World is not responsible for additional expenses incurred by you in preparing for the trip (including non-refundable air tickets, visa fees, medical expenses, etc.).
Each trip requires a minimum number of participants. If enough people sign up and the trip is confirmed, trip participants will be alerted so they can make their travel arrangements. If a trip doesn't have enough participants, you may either transfer to another trip (no fee incurred), be refunded your deposit or you might be able to pay a supplemental fee to run the trip with fewer participants.
In consideration for my acceptance as a participant on this Trip, and the services and amenities to be provided by Big Round World in connection with the Trip, I confirm my understanding that:
I have read any rules and conditions applicable to the Trip made available to me; I will pay any costs and fees for the Trip; and I acknowledge my participation is at the discretion of the Trip Leader.
The Trip officially begins and ends at the location(s) designated by Big Round World. The Trip does not include carpooling, transportation, or transit to and from the Trip, and I am personally responsible for all risks and costs associated with this travel. This does not apply to transportation provided by Big Round World during the Trip.
If I decide to leave early and not to complete the Trip as planned, I assume all risks and costs inherent in my decision to leave and waive all liability against Big Round World arising from that decision. Likewise, if the Trip Leader has concluded the Trip, and I decide to go forward without the Trip Leader, I assume all risks and costs inherent in my decision to go forward and waive all liability against Big Round World arising from that decision.
If someone transmits SARS-CoV-2 to me, I agree to HOLD HARMLESS Big Round World and their respective employees, agents, representatives, trip leaders, local guides and assigns from any claims, damages, injuries or losses caused by my contracting COVID-19. In the event I develop COVID-19 while on the trip resulting in my removal from the trip and subsequent isolation/ quarantine/ hospitalization/ evacuation, I assume all risks and costs inherent in such action and waive all liability against Big Round World.
This Agreement is intended to be as broad and inclusive as is permitted by law. If any provision or any part of any provision of this Agreement is held to be invalid or legally unenforceable for any reason, the remainder of this Agreement shall not be affected thereby and shall remain valid and fully enforceable.
To the fullest extent allowed by law, I agree to WAIVE, DISCHARGE CLAIMS, AND RELEASE FROM LIABILITY Big Round World and their respective employees, agents, representatives, trip leaders, local guides and assigns from any and all liability on account of, or in any way resulting from Injuries and Damages, even if caused by negligence of Big Round World and their respective employees, agents, representatives, trip leaders, local guides and assigns, in any way connected with this Trip. I further agree to HOLD HARMLESS Big Round World and their respective employees, agents, representatives, trip leaders, local guides and assigns from any claims, damages, injuries or losses caused by my own negligence while a participant on the Trip. I understand and intend that this assumption of risk and release is binding upon my heirs, executors, administrators and assigns, and includes any minors accompanying me on the Trip.