Group Booking Form

Group Booking Form

*************PLEASE READ BEFORE FILLING THIS OUT! IMPORTANT INFORMATION*** To reserve seats please complete and submit the booking form. We ask that everyone reades the Contract below and acknowledge by signing and also as in the past ask for $50 deposit which can be paid through Paypal, Credit Card, or by Mailing a check to: Bear Wallow Farm, PO Box 242, Nancy, KY 42544. Booking will be held for 1 week following submission. After 1 week, if deposit has not been received (or plans made to get deposit to us) we will be forced to give that booking to the next person in line.
Bear Wallow Farm Contract -Must read and sign for bookings.

The clients wish to hold an event at Bear Wallow Farm and agree to the following policies: 1.Reservation Fee- The deposit must be received by Bear Wallow Farm before your event is reserved. The total reservation amount and additional guest admission must be paid on or before the event date, unless approved in advanced. 2.Date/Time Changes – If the clients wish to change the date or time of the event they may contact Bear Wallow Farm and request this change. Requests will be accommodated if possible but no guarantees are made. If request cannot be accommodated, the event will proceed as scheduled. A denied request for date/time change after booking is not grounds for refund. 3. Outdoor Location- The client understands they are booking an outdoor venue where we cannot control weather events. In order to receive a refund for your event due to weather it must be raining AT Bear Wallow Farm at the time your event is scheduled to take place. 4. Unforeseen Events- The client shall not hold Bear Wallow Farm responsible for failure to provide necessary facilities in the event of power outage, water loss or acts of God. 5. Food and Catering- The clients may contract with Bear Wallow Farm to provide food or supply the event themselves. We do not have a public kitchen. If food is not provided by Bear Wallow Farm clients are responsible for set up and cleanup of said food. 6. Liability- The clients shall not hold Bear Wallow Farm responsible for loss or injury. 7. Alcohol- Alcohol is prohibited. Anyone found in violation will be escorted from the grounds and denied readmission. 8. No pets- ALL Service animals must have proper documentation. 9. Due to the everchanging rules/regulations of COVID-19, if we are FORCED to SHUTDOWN ONLY, we will do the right thing and refund the deposit paid. We do not forsee this happening at this time as we are an outdoor facility in which social distancing can be easily done. 10. The date/time/booking type that you select can only be changed if still available at request. Please be sure to select the correct TIME, DATE, and Type of booking on this form. Saturdays have 2 different booking times available (10AM - 4PM OR 5PM-9PM) If you have questions or concerns please contact us at 606.871.7445 or 606.875.5160
I have read and agree to the able terms/contract for Bear Wallow Farm Bookings. Signature Required. *

Clear
Full Name *

First Name Last Name
Church/Organization Name (of if birthday party please write "Birthday")
E-mail *
Phone Number *

Area Code Phone Number
Date of booking request *

Month Day Year
Date
Requests for Secluded Fire Pit Only

2 Hour Fire Pit Rental ONLY
PLEASE READ BEFORE SELECTING!! (if you do not reach the minimum amount of people you are still expected to pay minumum for the tables/shelter; likewise if you have more than the minimum amount of people you are still expected to pay for those people above the minimum at the discounted rate of $8 per person)

*Minimum cost for Tables only in the field is $200. This includes first 25 admissions. Any admissions above the 25 is still $8 per person.

*Minimum cost for Small Shelter is $280 and includes first 35 admissions. Any admissions above the 35 people is still $8 per person.

*Minimum cost for Large Shelters is $400 and includes first 50 admissions. Any admissions above the 50 people is still $8 per person.
Booking Date/Time Availability **Please double check the DATE, TIME, AND BOOKING TYPE are both correct before proceeding!**Saturdays have 2 different time slots available per booking!
Approximate # of People *
How will your group be paying? *

Everyone will be paying for themselves Church/Organization is paying for everyone Splitting Cost (Church/Organization is paying for some & individuals are paying the rest) Not quite sure yet but will let you know 1 week prior to booking
Food Packages

Hot Dogs, Chips, Drink - $5 Per Person Hamburger, Chips, Drink - $6 Per Person
Deposit Required.

Can be paid with credit card below or mailed to: Bear Wallow Farm , PO Box 242, Nancy, KY 42544

My Products

Bear Wallow Farm Group Booking Deposit $ 50.00

$50 Deposit to hold booking for Bear Wallow Farm 2020 Fall Season

Total $ 0.00

Credit Card
First Name	Last Name
Credit Card Number	Security Code
Expiration Date	Postal Code

Should be Empty:

Group Booking Form

Bear Wallow Farm Contract -Must read and sign for bookings.

Deposit Required.