• Student Affairs

    200 University Parkway, Suite 317

    Yakima WA 98901

    Phone: 509-249-7724

    Fax: 509-249-7909

  • 2020-2021 Student Event Request Form

  • EVENT REQUEST RISK ASSESSMENT

    COMPLETE if your event involves in-person contact.
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  • Contact Information

    Please provide the name and contact information of the lead student for the activity/event.

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  • Event Information


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  • All fundraising events must also be approved by the PNWU Development Office.

    Can our club fundraise for an organization other than PNWU?

    Yes, fundraising may be conducted in support of an organization other than PNWU. All donations made to the designated organization must be made directly to the organization using the organizations website or having an organization representative at the fundraising event to physically collect donations. Checks to the organization need to be written directly to the organization and cannot be written to PNWU. An example of this type of fundraising effort is the annual Run for Your Life 5K.

    Can our club fundraise on campus?
    Yes, fundraisers on campus include things like t-shirt sales, mug sales, raffles or other methods of raising funds from the PNWU community of faculty, staff and students. Fundraisers must have PNWU Development Departmental approval PRIOR to the start of the fundraiser.  Clubs must work with the PNWU Development Department using the new JustGiving platform.

    See the 2020-2021 Student Handbook for fundraising approval procedure.

    Per the PNWU Student Handbook:
    All fundraisers must be submitted to Student Affairs for approval by using the Student Event Request and Summary form. Once the fundraiser has been approved, email development@pnwu.edu to receive written approval of your fundraising items. Student Affairs must receive this written approval before your event request can be processed. Students are responsible for turning in all monies earned to Student Affairs to be distributed into their individual club accounts. An SGA Fundraiser Deposit Form must be turned in with all monies raised within two weeks of the original date of the fundraising event. All club treasurers are responsible for tracking their individual club funds, and can check on any discrepancies with the SGA executive treasurer and Student Affairs.

    What if I have more questions?
    Please contact the Office of Development at development@pnwu.edu or Lauri Roberson at lroberson@pnwu.edu or 509.249.7874.

  • Club Information


  • Guest Speaker Information

  • If yes, you will be required to obtain and provide documentation of public performance rights.  If you already have this form, please submit it below.

    If you have questions about this form, or how to obtain it, please contact Anita Cleary (acleary@pnwu.edu) or the PNWU Library (library@pnwu.edu).

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  • Clinical Information

    Please Note: Clinical faculty must be present for the duration of the event in order for the event to be approved.
  • Participation/Guest Information

  • Venue Needs/Requests





    • Alcohol Use

      Alcohol use at the event requires prior approval by the Associate Dean of Student Affairs. Please complete the fields below for Alcohol use.

       

  • The University may approve consumption of alcoholic beverages by individuals over 21 years of age at PNWU-sanctioned social, community outreach and public relations events. In these instances, general use of alcohol at the event must be preapproved by the University and moderate use of alcohol by employees at such events does not violate this policy. "Moderate Use" is defined as consumption that does not cause an employee to become disruptive, belligerent, argumentative, sloppy/unkempt appearance, slurring of one’s speech, inappropriate in personal interactions and/or behavior, or render the employee unable to operate a motor vehicle safely. For more information or to apply for a banquet permit, please see the WA State Liquor Control Board website.

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  • Fundraising/Media/Communications Requests

  • All donations must be approved by the Development Department. You must have written approval of your fundraising items sent to Student Affairs before we are able to process your event request.  Please email Lauri Roberson at lroberson@pnwu.edu to receive approval of your donation items.

  • Use of the PNWU logo or name on flyers, advertising, merchandise, fundraising items, clothing, etc. must be pre-approved by the Marketing & Communications Department. You must have written approval for the use of the PNWU logo sent to Student Affairs before we are able to process your event request. Please email publicity@pnwu.edu for approval.

  • If you have any marketing/communications needs (Print Materials, TV Displays, Digital or Web Design, Writing or other needs), you will need to complete the Marketing Request form - https://form.jotform.com/80455165600148

    (this includes use of the TV Displays for promoting your events)


  • Any and all promotional materials must be approved by Student Affairs before posting.  Flyers may be posted on approved bulletin boards only, and are not allowed to be posted on painted walls. Clubs are responsible for removing promotional materials in a timely manner. 

  • IMPORTANT! You will be contacted within 5 working days regarding approval of this event once you click “Submit Form.” Please note, if your event request is approved, you will be required to complete a Student Event Summary by the last day of the month following the date of your event.

    You may access your Event request once you submit. A copy of the request will be emailed to the sender, so retain a copy of the email.  If you scroll to the bottom of the email, and click edit request. You can cancel your request, modify your request, or submit your event summary.

    If this is a club meeting, you do not need to fill out an event summary form unless you have a guest speaker at your meeting.

  • Agreement and Terms and Conditions:

    • Room MUST be returned to pre-event configuration.  Example: if room has desks in "lecture-style," but your event needs them in a circle, prior to leaving the room, you MUST return all desks to "lecture-style."
    • Room MUST be left clean.

    By clicking on the Submit button, you are agreeing to the above Terms and Conditions.

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