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New Patient Paperwork

New Patient Paperwork

HIPAA

Compliance

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    Emergency Contact: *     *    
    Relationship:    
    Phone Number: *    

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    IMPORTANT: If you were referred by a friend or patient, they may qualify for a $50 referral credit! To ensure they receive this benefit, you must include their name in the designated section above. Please note, the credit is only applicable for active Beauty Bank Members.
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    *We may prescribe medications for you, so please ensure that your pharmacy information is accurate and up-to-date!
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    Have you ever had            ?
    If so, when?    

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    Do you have Hyperpigmentation (darkening of the skin) or Hypopigmentation (lightening of the skin) or marks after physical trauma?        
    If "YES", please describe    

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    How often are you exposed to the sun?
           *    

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    We offer both Cosmetic & Full Family Dentistry
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    We are thrilled to announce the upcoming addition of Longevity Medicine to our offerings at Windermere Medical Spa. Please select any of the following if you'd like to be contacted when Longevity launches:
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    ____________________________________ _________________________________ PATIENT/GUARDIAN SIGNATURE PRINTED NAME DATE Windermere Medical Spa & Laser Institute – Policies & Agreement By booking an appointment with The Princess Injectors® or Skin Princesses at Windermere Medical Spa & Laser Institute (“the Spa”), you acknowledge that you have read, understood, and agree to the following policies. These policies are in place to ensure a seamless experience for all patients while respecting the time and expertise of our providers. 1. New Patient Deposit Policy: A $100 non-refundable deposit is required for all new patient appointments with all providers except PA Kennedy. PA Kennedy Consultations: A $200 non-refundable consultation fee applies, regardless of provider status, Beauty Bank membership, or service type. Deposits and consultation fees must be paid at the time of booking to confirm the appointment. Cancellations within 48 hours or failure to show up will result in forfeiture of the deposit or consultation fee with no exceptions. To rebook after a late cancellation or no-show, a new patient must pay an additional $200 non-refundable fee before scheduling again. 2. Existing Patient Consultations: PA Kennedy: $200 per session and the other Princess Injectors® (NPs): $100 per session for existing patients. 3. Prepaid Services Policy: The following services must be fully prepaid before scheduling: MK Butt Sculpt, Sculptra/Radiesse Butt Augmentations, Sofwave and UltraClear. Prepaid Service Cancellation Policy: If a prepaid service is canceled within 48 hours or the patient no-shows, a $200 penalty fee applies even if the service was prepaid. No refunds or rollovers for prepaid treatments in the event of cancellation or no-show. 4. Card on File Policy: An active credit or debit card must be always kept on file. If the card on file declines, the patient will be required to add a second card on file before scheduling any future appointments. By booking, you authorize Windermere Medical Spa & Laser Institute to charge the card(s) on file for any applicable deposits, no-show fees, late cancellation fees, and unpaid balances. 5. Payment Terms & Conditions: Full payment for services is due at the time of service. We accept all major credit and debit cards as well as Care Credit. Checks and insurance are NOT accepted. Beauty Bank members must keep their payment information updated to maintain membership status. Failure to comply with payment policies may result in additional fees, cancellation of services, or legal action to recover outstanding amounts. 6. Sales & Return Policy: All sales on services and product packages are final. Unopened retail products may be returned within 7 days for instore credit only. No cash refunds will be issued under any circumstances. 7. Cancellations & No-Show Policy: Appointments must be canceled or rescheduled at least 48 hours in advance. Late cancellations (less than 48 hours before the appointment) and no-shows will incur a $200 fee, regardless of whether the service was prepaid. New patients who no-show must pay an additional $200 non-refundable fee before rebooking. 8. Marketing & Communication Consent: By inquiring about an appointment through any format (including but not limited to phone calls, texts, Instagram, website forms, and email), you consent to Windermere Medical Spa & Laser Institute collecting and storing your contact information. You agree to receive marketing, promotional, and appointment-related communications via email, text, or phone. You may opt out of promotional communications at any time by following the instructions provided in our messages. However, opting out does not affect your ability to receive important appointment reminders or transactional communications. 9. Dispute & Arbitration Policy 9.1 No Refund & No Dispute Policy: All payments are final and non-refundable. By booking an appointment, you acknowledge that no refunds will be issued under any circumstances. By booking, you agree to all medical spa policies and waive any right to dispute charges through your financial institution, including but not limited to credit card chargebacks. If a chargeback or payment dispute is initiated, Windermere Medical Spa & Laser Institute reserves the right to seek legal remedies, including attorney fees and collection costs. 9.2 Dispute Resolution & Arbitration: If a dispute arises, we encourage open communication first. In the event of an unresolved dispute, both parties agree to resolve the issue through arbitration rather than court proceedings. Arbitration will be conducted under the American Arbitration Association (AAA) in Florida. Arbitration is a simpler and faster resolution process than litigation and avoids lengthy legal battles. 9.3 No Class Action: Any disputes must be resolved on an individual basis. By booking, you waive the right to participate in class-action lawsuits or collective legal claims against Windermere Medical Spa & Laser Institute. 10. Acknowledgment & Agreement: By booking an appointment, you explicitly confirm that you have read, understood, and agreed to all terms and conditions set forth in this Agreement. Failure to adhere to these policies may result in: ✔ Appointment restrictions ✔ Loss of prepaid services ✔ Additional charges ✔ Permanent termination of booking privileges These policies are in place to protect both your time and ours while ensuring the highest level of service. By signing below, I confirm that I have read and agree to these terms.
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    Authorization and Release: I certify that I have read and understand the above information to the best of my knowledge. The above questions have been accurately answered. I understand that providing incorrect information can be dangerous to my health. I authorize Windermere Dental & Medical Spa to release any information including the diagnosis and the records of any treatment or examination rendered to me or my child during the period of such care to third party payors and/or health practitioners. I agree to be responsible for payment of all service rendered on behalf of myself and/or on the behalf of my dependents.

     

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    THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMTION. PLEASE REVIEW IT CAREFULLY. This notice of Privacy Practices describes how we may use and disclose your protected health/personal information (PHI) to carryout out treatment, payment or business operations (TPO) and for other purposes that are or required by law. It also describes our rights to access and control your protected information. Protected health/personal information is information about you, including demographic information, that may identify you and that relates to your past, present or future physical or mental health or condition and related health care services. 1. Uses and Disclosures of Protected Health/Personal Information Your protected health/personal information may be used and disclosed by our medical director, our office staff and others outside of our office that are involved in your care and treatment for the purpose of providing health care services to you to support business operations of this office, if requested to you by a finance company to pay for your care, and any other use required by law. Treatment: We will use and disclose your protected health/personal information to provide, coordinate, or manage your health care and any reacted services. This includes the coordination or management of your health care with a third party. For example, we would disclose your protected health/personal information, as necessary, if, as a result or our services, you require treatment by a physician. Your protected health/personal information may be provided to a physician to whom you have been referred to ensure that the physician has necessary information to diagnose or treat you. Payment: Your protected health/personal information will be used, if requested, to obtain payment for your services. For example, if you desire to finance the costs of your treatments, this may involve disclosing relevant protected private information in order to obtain approval. Healthcare Operations: we may use or disclose, as needed, your protected health/personal information in order to support the business activities of this office. These activities include, but are not limited to, quality assessment activities, employee review activities, licensing, and conducting or arranging for other business activities. In addition, we may use a sign-in sheet the registration desk where you will be asked to sign your name. We may also call you by name in the waiting room when we are ready to see you. We may use or disclose your protected health/personal information, as necessary, to contact you to remind you of your appointment. We may use or disclose your protected health/personal information in the following situations without your authorization. These situations include: as required by law; public health issues as required by law, communicable diseases; health oversight; abuse or neglect; Food and Drug Administration requirements; legal proceedings; law enforcement; inmates; required uses and disclosures. Under the law, we must make disclosure to you and, when required by the Secretary of the Department of Health and Human Services, to investigate or determine our compliance with the requirements of Section 164.500. Other Permitted and Required Uses and Disclosures will be made only with your consent, authorization or opportunity to object unless required by law. You may revoke this authorization, at any time, in writing, except to the extent that this office has taken an action in reliance on the use or disclosure indicated in the authorization. 2. Your Rights Following is a statement of your rights with respect to your protected health/personal information. You have the right to inspect and copy your protected health/personal information. Under federal law, however, you may not inspect or copy the following records: information compiled in reasonable anticipation of, or use in, a civil, criminal, or administrative action or proceeding, and protected health/personal information that is subject to law that prohibits access to protected health/personal information. You have the right to require a restriction of your protected health/personal information. This means you may ask us not to use or disclose any part of your health/personal information for the purposes of treatment or healthcare operations. You may also request that ant part of your protected health/personal information not be disclosed to family members or friends who may be involved in your care or for notification purposes as described in this Notice of Privacy Practices. Your request must state the specific restriction requested and to whom you want the restriction to apply. We are not required to agree a restriction that you may request. If our medical director believes it is in your best interest to permit use and disclosure of your protected health/personal information, your protected health/personal information will not be restricted. You then have the right to use another service provider. You have the right to request to receive confidential communications from us by alternative means or at an alternative location. You have the right to obtain a paper copy of this notice from us, upon request, even if you have agreed to accept this notice alternatively, i.e., electronically. You may have the right to amend your protected health/personal information. If we deny your request for amendment, you have the right to file a statement of disagreement with us and we may prepare a rebuttal to our statement and will provide you with a copy of any such rebuttal. You have the right to receive an accounting of certain disclosures we have made, of any, of your protected health/personal information. We reserve the right to change this notice and will inform you by mail of any changes. You then have the right to object or withdraw as provided in this notice. Complaints You may complain to us or to the Secretary of Health and Human Services if you believe your privacy rights have been violated by us. You may file a complaint with us by notifying our privacy contact of your complaint. We will not retaliate against you for filing a complaint. This notice was published and becomes effective on/or before September 14, 2017. We are required by law to maintain the privacy of, and provide individuals with, this notice of our legal duties and privacy practices with respect to protected health/personal information. If you have any objections to this form, please ask to speak without HIPPA Compliance Officer in person or by phone at our Main Phone Number. The Heath Insurance Portability and Accountability Act (HIPPA) provides safeguards to protect your privacy. To comply with HIPPA regulations, we must obtain your permission to share your protected health information with any other patients with comprehensive care, and as such, we request your consent to disclose your protected health information to Windermere Dental for the purposes of providing certain services, treatment, for billing purposes, and for healthcare operations. You understand and agree to the following: • Your protected health information may be disclosed to or used by Windermere Dental and Windermere Medical Spa for services, treatment, billing, or healthcare operations. • Your protected health information will not be disclosed to any other entity or person unless we are specifically authorized to do so under the law or by written statement from you. • We may condition receipt of treatment upon the execution of this consent. • You have the right to receive a copy of this consent. • Windermere Dental and Windermere Medical Spa will not further use or disclose the medical information to any other person unless you specifically request the disclosure, or the disclosure is required or permitted by law. • This Consent to share your information shall be valid for one year from the date of this Consent. • You may revoke this Consent in writing at any time and all future discoveries to Windermere dental and Windermere Medical Spa will then cease. However, such a revocation shall not affect and disclosures we have already made in reliance on your prior Consent. • You understand that if you choose to revoke your consent, you will still be able to receive any services or treatments that you have already paid for or are in the process of receiving, as long as this information is not needed to provide those services or treatments By signing this form, you acknowledge and certify that you have read and understand the “consent, release and indemnity agreement,” you also voluntarily consent to our use and disclosure of your protected health information to Windermere Dental and Windermere Medical Spa in the manner, term, and purposes identified above.
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    Authorization and Release: I certify that I have read and understood the information on this form to the best of my knowledge. The above questions have been accurately answered. I understand that providing incorrect information can be dangerous to my health. I authorize Windermere Dental & Medical Spa to release any information including the diagnosis and the records of any treatment or examination rendered to me or my child during the period of such care to third party payors and/or health practitioners. I agree to be responsible for payment of all service rendered on behalf of myself and/or on the behalf of my dependents. I have read and agree to the policies outlined.
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