GRANTS & OFFICE ADMINISTRATOR
To assist the office team in the processing of applications and the delivery of grant-making including:
* Filing and scanning of documentation
* Keeping the Grants Database up-to-date
* Preparation of agenda papers
* Following up with references
* Requesting and recording monitoring and evaluation data
1. Provide practical administrative support to RPLC staff and Trustees
2. Be the primary point of contact for tenants at Vestry House, contractor
and service providers to Vestry House and users of Vestry Hall
3. Be responsible for the administration of Vestry House, and Vestry Hall
4. Take a lead managing RPLC’s digital media including updating RPLC’s website
Management of the website, and social media, Charity Commission compliance and data protection.
Developing administrative systems, such as file management and archiving - implementing improvements where appropriate.
Maintaining supplies of office stationery, cleaning supplies and equipment.
Oversight of all aspects of the Vestry House including cleaning, security, access / key-holders. arranging regular testing for electrical equipment, boilers, meter readings, safety devices, alarms, first aid and fire equipment.
Attendance at team meetings, preparation of agendas, meeting papers and the drafting of minutes when required.
Undertaking projects supporting the Director and other staff as and when required.
Further information may be obtained from the RPLC’s website:www.rplc.org.uk
Skills and capabilities
1. Proven ability in computer skills, and use of databases
2. Confident user of IT, willing to learn how to use new systems and software.
3. Articulate. and experienced in drafting and editing of reports.
4. Ability to think ahead, and an ability to adapt to changing requirements.
5. Administrative skills including prioritising of tasks, filing, and archiving
Knowledgeable – an understanding of the charitable/voluntary sector
Proactive- organised and methodical, with an ability to grasp detail.
Good interpersonal skills – able to build effective working relationships and to inspire confidence and trust with staff and Trustees.
Organisational skills - practical experience of setting up and maintaining effective and efficient workflow and administrative systems
Communication skills - Excellent communication skills and telephone manner, with the ability to resolve issues appropriately
Terms and conditions
Fixed Term (12 months) possibility of renewal or move to permanent contract
5 Days a week (35 Hours)
Salary c. £28,000 p.a.
Twenty eight days leave per annum, including statutory holidays.
Employer pension contribution (once probation period passed).
Office hours are normally 9am – 5pm daily.
Some flexibility is required around evening Trustee and Committee meetings