PARTICIPANT REQUIREMENTS
1.1 Access. Your registration entitles you to access to the Virtual Event for which you have registered. Any and all other costs associated with your attendance shall be borne solely by you, and Virtual Event shall have no liability for such costs.
1.2 Use of Likeness. By participating in the Virtual Event you acknowledge and agree to grant Immunize Oregon the right at the Virtual Event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise disseminate, in perpetuity, such media without any further approval from you. This grant to Virtual Event includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information.
1.3 Virtual Event Content. You acknowledge and agree that Virtual Event, in its sole discretion, reserves the right to change any and all aspects of the Virtual Event, including but not limited to, the Virtual Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time. Virtual Event content shall be recorded by Immunize Oregon.
PROHIBITED CONDUCT
2.1 Limitations on Use. By registering for an Immunize Oregon Virtual Event pass, you agree not to sell, trade, transfer, or share your complimentary access link and/or code, unless such transfer is granted by the Organizer. If Immunize Oregon determines that you have violated this policy, the Organizer may cancel your access, retain any payments made by you, restrict further participation in Virtual Events.
2.2 Disruptive Conduct. You acknowledge and agree that Virtual Event reserves the right to remove you from the Virtual Event if Immunize Oregon, in its sole discretion, determines that your participation or behavior create a disruption or hinder the Virtual Event or the enjoyment of the Virtual Event content by other attendees.
2.3 Recording, Live Streaming, and Videotaping. Participants may not record any audio or video of sessions at Immunize Oregon Virtual Events.
2.4 In addition to the requirements and prohibitions set forth in this Section 2, Immunize Oregon may also exclude any prospective participant from registering for or participating in any Virtual Event, in Immunize Oregon’s sole discretion.
FEES AND REGISTRATION
3.1 Payment. The payment of the applicable fee for the Virtual Event is due upon registration. If such payment is insufficient or declined for any reason Immunize Oregon may refuse to allow you to access the Virtual Event and shall have no liability in that regard.
CANCELLATION AND QUALITY ASSURANCE
4.1 Immunize Oregon strives to provide you with the most productive and effective educational experience possible. If after completing the course you feel there is some way we can improve, please provide us in writing with your comments on the evaluation provided throughout the Virtual Event and immediately following. We will evaluate individual complaints in a context of collective comments from the Virtual Event. As speakers are confirmed months before the Virtual Event, some speaker changes or topic changes may occur in the program. Immunize Oregon is not responsible for speaker changes but will work to ensure a comparable speaker is located to participate in the program.
4.2 Cancellations are subject to the entire Virtual Event registration fee. All sales are final. No payments will be refunded or refundable. Please note that if you do not cancel and do not access the Virtual Event, you are still responsible for payment. In no event shall Immunize Oregon be obligated to refund all or a portion of the registration fee.
4.3 If Immunize Oregon is prevented from carrying out its obligations as it pertains to the Virtual Event you registered for as a result of any cause beyond its control, or such Virtual Event cannot be Virtually conducted because of a software or issue with the hosting platform or due to acts of God, strikes, labor disputes, government requisitions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”) Immunize Oregon shall have the right to immediately terminate the affected Virtual Event without liability and shall be relieved of its obligations to Registrant. If the affected Virtual Event is terminated due to a Force Majeure occurrence before the first day of the Virtual Event, then Immunize Oregon will reschedule the affected Virtual Event and your registration fee can be applied to the rescheduled Conference.
VIRTUAL EVENT REGISTRATION CONFIRMATION
5.1 Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too in case any of your Virtual Event email(s) are caught by spam filters.
5.2 You will receive essential information for registered attendees electronically at the email address and mailing address that are provided on your registration form. In addition, you will also be added to the Virtual Event participant list for notifications of future Virtual Events. If you would like to opt-out of any of these benefits, a link is provided in each email to provide the ability to opt-out.
YOUR PRIVACY IS IMPORTANT
6.1 All information you provide to us is stored on secure servers and any payment transactions will be encrypted using SSL technology. Although we use security measures to help protect your Personal Data against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet.
EXHIBIT CRITERIA
7.1 Exhibit Booths will be assigned based on the order of application approval and agreement submission. Displays/table should be ready for viewing by Saturday, August 1st, 2020.
7.2 Preference will be given to Exhibitors providing services, products, or publications which are directly applicable to the management or provision immunizations.
7.3 Immunize Oregon reserves the right to decline, prohibit or remove any exhibit which in its sole judgment conflicts with the character, objectives and best interest of the Northwest Immunization Conference (NWIC) or is not suitable for the attendee audience. This reservation includes, but is not limited to, any violation of any NWIC code of conduct or these rules and regulations, and extends to persons, displays, prizes, materials, live or recorded videos, products, and conduct.
7.4 Disruptive and unsightly work in any exhibitor area is prohibited. Immunize Oregon reserve the right to alter these terms as needed to ensure smooth conference operations.
7.5 For-profit organizations will receive invoice request for the $50.00 exhibit Fee to be payed in full before accessing the Exhibitor Portal
EXHIBIT BOOTH DISPLAY
8.1 Exhibit set up will be available upon application approval and submission of all required items. Displays/table should be ready for viewing by Monday, August 3rd, 2020.
8.2 Noisy or unsightly work in any exhibitor area is prohibited. Immunize Oregon and the HPV Prevention Alliance organizers reserve the right to alter these terms as needed to ensure smooth conference operations.