• Landlord Instructions and Property Details

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  • Landlord's Details

    Please complete all boxes on this form. If not applicable, write N/A.

  • Personal details

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  • Emergency contact

  • Landlord's Bank Details

  • Property Overview

  • Letting Criteria & Requirements

  • Please be aware that the EPC is now a legal requirement to have on any rental property for it to go onto the rental market.

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  • Property Particulars

  • Pinewood Maintenance (Managed and Guaranteed Rent Services Only)

  • I hereby agree to clause 17 from the agency agreement, which reads “Upon the owner, the tenant, or any third party notifying the Agent of repairs, replacements or maintenance to be carried out at the property, the Agent shall arrange for such works to be under-taken as the Agent in its sole discretion deems necessary provided that the total value of such work does not exceed £150.00. The Agent shall seek the prior consent of the Owner for any works in excess of £150.00. All sums paid by the agent shall be recovered from the rental and deducted in accordance with clause 9”

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  • If you as the landlord and owner of the property disagree with clause 17 of the agency agreement please fill in the form below. (all fields must be filled in, if section is not applicable please use N/A)

     

  • If you have Service Contracts and Guarantees for Appliances

    Please send copies of contracts and guarantees to our office

     

  • Please send copies of instructions for any appliances and heating system. If you do not have instructions, please write on a separate sheet any relevant instructions and return to us.

     

  • The above information is accurate at the time of me instructing Pinewood Property Lettings to manage my property.

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  • Safety Checks and Legal Certificates

  • Please complete all boxes on this form. 

    Would you like us to organise: If NO, please enclose current certificate(s)

    Portable appliances require an anuual PAT test. It is the landlord's responsiblity to ensure that all electrical manuals are left. A full electricial saftey check is also required which we can organise for you.

  • Utility Information and What To Do Next

  • Utilities Please let us know who supplies the following services. By all means make a note of the gas, electric and water meter readings for your own reference, but please DO NOT contact any of these organisations:

  • You will still be liable for all the above services until a subtenant occupies the property. At that point we will contact all the above organisations and inform them of all the relevant meter readings and forwarding address for your final accounts.

    Mail: We cannot guarantee that a Tenant will forward your post onto you, therefore it is your responsibility to make arrangement s with the Post Office to have your mail redirected from the date you vacate the property.

    Telephone: Make sure you contact your telephone provider and have your phone disconnected from the date you vacate the property.

    Money Laundering Regulations: We need copies of photo ID and evidence of ownership of the property to be rented.

  • Guaranteed Rent Only

  • DEFINITION OF AN ‘ACCEPTABLE CONDITION’

    We have stated we guarantee to start your contract within a minimum twenty- five days of the property becoming vacant assuming it is an ‘acceptable condition’, which we define as follows:

    Garden: The garden is clear of all rubbish, all paths swept, lawns/grass recently cut and flower-beds free from weeds. Personal Possessions: All personal belongings have been removed.

    Cleaning: the property is left in a clean state with all carpets having been vacuumed or professionally cleaned if required. The oven, all sanitary ware and windows are clean.

    Pets: Where pets have been residing at the property, a certificate or receipt certifying the property has been treated for any possible flea infestation.

    Utilities: The property has its own individual electricity, gas, water and council tax accounts separate from any other dwelling.

  • I/We have read through the Definitions of an “Acceptable Condition” and have read the draft copy of the contract and will sign the actual contract in due course.

    I/We confirm that by signing this Landlord Instruction Form I/We accept that the property will be let to Pinewood Property Lettings and that all other marketing of this property will cease forthwith.

    I/We further accept that a breach of this condition will result in I/We being liable to pay Pinewood Property Lettings one sixth of the annual rent on demand. I/We accept that I/We will be letting our property to Pinewood Property Lettings and will have no influence on the choice of sub-tenant.

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  • DATA PROTECTION ACT

    By providing us with the above information you consent to us obtaining holding and using personal data about you in connection with the business of letting and renting out of residential properties as specified below for so long as may be reasonably required for our legitimate purposes or those of Head Office.

    We will use that information for communicating with you. We may also provide that information to third parties with a legitimate reason to receive it in connection with your dealings with us (e.g. landlords (where applicable), utility and service providers, Head Office or transferee of our business) or to such third parties as required by you or the law, whether within or outside the European Economic Area.

     

  • This Section MUST Be Completed By ALL Landlords

    1.All the information provided by me on this form is correct to my knowledge.

    2. I/we confirm that I/we are the legal owners of the rented property and there are no mortgage arrears.

    3. I/we have read through the “What to do Next” section.

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  • Should be Empty: