CSE Event & Equipment Request

Event & Equipment Request Form
Purpose & Functions

This form can be used to do the following:
1. Report organization meetings and events to the Center for Student Engagement. While reporting your events is required, it can also help your organization! By doing so, CSE is better aware of your club's operations and efforts, which can impact the level of support and funding assigned to your organization.
  - Organizations are expected to track attendance at their campus events using the Assessment feature in the MICA/APP. Frames are posted outside event spaces where you can print and post your QR Code.
2. Request tabling or fundraising at Meyerhoff! You can request for a table to be set up at Meyerhoff in front of the CSE office so that you can bring promotional materials and advertise your event or another cause. This is especially effective during Meyerhoff dining hours! You can also use tabling for small events that won't have more than 10 people at a time or fundraising.
3. Request equipment. CSE has a large inventory of supplies and equipment that can be reserved for events. Equipment can be picked up and dropped off at the CSE office.
4. Add poster to the Meyerhoff Television screen. If you want to have additional advertising for your event, this is a good choice!
NOTE: For reserving space, please do that through 25Live (instructions HERE) unless it is BBOX or Falvey. If you would like to book either of those spaces, please reach out to studentengagement@mica.edu.
Identity and Purpose
Please indicate who you are submitting this request on behalf of:*

Student OrganizationMICA Program BoardMICA Department / Office (Wellness Coordinators, DCs, RAs, etc.)
*IMPORTANT*

Please note that MICA Departments/Offices may only use this form to request equipment from the Center for Student Engagement, or to request tabling in Meyerhoff.
Request Purpose (select all that apply)*

Report student event or meeting to CSEReserve equipmentRequest Fundraising OR TablingAdd poster to Meyerhoff Screen
Event Host*
Student Organization, MICA Program Board, or Department
Event Name*
Ex: NAEA Weekly Meeting

Date & Time

For multi-day events, event series, or exhibitions, please add all applicable dates. NOTE: Exhibitions that have already been arranged by your organization should be reported through this form, but it cannot be used to reserve gallery space. If your organization is interested in hosting an exhibition on campus, please contact studentorgs@mica.edu.
Event Type*

One-Time Event (event that begins and ends on the same day, such as a movie night, workshop, or exhibition reception)Multi-Day Event (event that lasts for more than a day, such as a conference or trip)Event Series (event that happens multiple times but on different days, such as performances with multiple show dates or weekly club meetings)Exhibitions (installations that span multiple days)Other
If you chose "Other" for the previous question, please describe the schedule for your event, as well as add any details you think may be relevant.
If you are reserving space on campus, you can request additional set-up time for your event using the "Reservation Start" field below. If you do NOT require additional time before your event, leave this field blank.

Meyerhoff Tabling/Fundraising

If you need to table in front of the Meyerhoff Dining Hall / in front of the Center for Student Engagement Office, please fill out this form. You can also apply for a fundraising table to be set up at a location other than Meyerhoff!
I need...*

Meyerhoff TablingFundraising/Ticket Sales
Meyerhoff Tabling
Reason for Tabling*
Tabling Date(s)*
Tabling Time*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Fundraising/Ticket Sales!
All fundraisers must be approved by the Center for Student Engagement (CSE) at least one week before the date of the event. Please note whether you need to set up Square or Eventbrite for your event. If so, please specify that in this form.

All bake sale items are REQUIRED to be pre-packaged and/or individually wrapped. Items can be wrapped in plastic bags or wraps.

Recommended way to sell items:
- Wrap 2 cookies in a baggie for 50¢ or wrap brownies and bars in plastic wrap for 50¢.
- Cakes must be pre-cut. So put a piece on a plate and then wrap.
- Student organizations may use club funds to purchase baggies, wrap, or other necessary supplies for fundraisers. Bake sale items should not be purchased with club funds.
- Bake sales are not permitted in Meyerhoff House or Doris Cafe unless otherwise clarified.
- Food items may not include items that have temperature requirements unless they are provided by Parkhurst Dining Services.
- Merchandise sales may not include items that are currently sold by campus vendors.
Cash Box Regulations:
- Ticket/cash box may only be provided for events that the Center for Student Engagement manages (e.g. cash box will not be provided for a class project).
- All events must be approved by the Center for Student Engagement (CSE) at least one week before the date of the event.
- Cash box must be picked up the day of the event (cannot be picked up more than 24 hours in advance). Please make these arrangements with a CSE staff member.
- For your safety, please call Campus Safety to escort you to your destination when traveling with the cash box.
- After your event, please return the cash box to CSE. A deposit will be made to your student organization account.
Fundraising/Ticket Sales Date(s)*
Fundraising/Ticket Sales Time*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
Reason for Fundraising/Ticket Sales*
List Three Location Choices for Fundraising*
Set-up Needs (Tables, chairs, etc.)*
Denominations of Seed Money in Cash Box, $40 Limit*
Do you need to set up Square/Eventbrite?*
To set up Square, please fill out this template and upload it to the file uploader below.

To set up Eventbrite, please schedule a meeting with:

Nico Tackenberg
File Upload*

Cancelof

Contact Information

Please provide the following contact information. This person will receive confirmations or follow-up from the Center for Student Engagement.
Name*
Email*
Phone Number*
Additional Notes / Comments
If there is anything else you would like CSE to know about your event, please indicate that here.
Did you see any errors or bugs in this form?

This form has recently been revamped! Please email studentengagement@mica.edu and tell us about any bugs you found.
Should be Empty:

Event & Equipment Request Form

Identity and Purpose

Date & Time

Location

Online Events

Event Information

Attendance & Assessment

Meyerhoff TV Slide

Equipment Requests & Reservations

Meyerhoff Tabling/Fundraising

Meyerhoff Tabling

Fundraising/Ticket Sales!

Contact Information

Did you see any errors or bugs in this form?