Please read through the State Board of Education Admin Code Regulation § 60-20-418 and then the Student Transfer Process steps below first before proceeding with filling out this form.

 

§ 60-20-418 Transfers to Different Schools/Zones

The Board of Education understands that parents and students may move to different islands or different villages during their child’s school years. While the Board suggests that parents avoid changing their child’s school in the middle of an academic year, on occasion, a transfer may be unavoidable due to certain family circumstances. In order to honor the request for transfer while protecting the academic needs of the student and minimizing the disruption of the educational process, the Board has adopted this section. This section sets forth the transfer process.

(a) Request for student transfers during the school year must be submitted to and approved by the principal of both the releasing and the receiving school. The releasing and the receiving principal must communicate regarding the requested transfer. The two principals, in consultation with the school counselor as appropriate, will examine the academic needs of the student and the effect of the transfer on the school and the educational process before approving transfer requests. More than one transfer request by a student in a single school year may be rejected by the PSS and may be referred to the proper authorities in cases of suspected educational neglect.

(b) Transfer requests must be submitted at least fifteen school days in advance of the proposed transfer. Such requests will not be approved during the final ten school days of any quarter of both schools unless there are extenuating circumstances.

(c) Students transferring during the summers must notify the releasing school and meet the registration requirements and deadlines of the receiving school.

STUDENT TRANSFER PROCESS

1.  Fill in the form below.  The form below must be filled in by a parent/guardian or the person responsible for the care of the student.  Students who are 18 years old or above may fill in and submit this form.

Requested date of last day at current (SY 25-26) school must be made 15 (fifteen) school days in advance.  In the event of extenuating circumstances, the requested date of last day at current school must then be made preferably at least 5 working days from date on this form.

2.  Once this form has been submitted, a copy will be sent to both current and receiving school officials.  The parent/guardian/eligible student will receive a call from the current school for verification and confirmation.  This call will be logged down in the student's records.

3.  If a student is transfering to a receiving school that is out of their zoning, then a completed copy of the "Out of Zone Waiver" must be sent to both principals.

4.  Student must continue attending current school until last day stated in this form.  Any missed school day will be counted against a student's attendance record.

5.  Once current school has finalized the student's records, the receiving school will be notified.  Review of these records will be done by the schools before making a decision on the transfer request.

6.  Receiving School will notify a parent/guardian/eligible student of the decision of the transfer request. 

If approved, the receiving school will also notify parent/guardian/eligible student of the official start date of attendance.  Official schedule will be communicated through the Parent Portal and Student Portal.  This will be visible in the portals on the 1st day of enrollment at the receiving school.

If transfer was not approved, the receiving school officials will notify the the current school officials of its decision and the documented reason(s).  The document will be logged into the student's records. 

Parent/Legal Guardian Agreement for Out-of-Zone Students

I understand that if this transfer is approved by the receiving school, it is granted for one year to be reviewed and renewed annually based on the conditions that my child maintains regular and punctual attendance, good behavior, and complies with the CNMI Public School System and school policies.  If these requirements are not met, or if school capacity or class/grade level size exceeds district standards, or other unfavorable conditions develop in the receiving school, I understand that my child's transfer could be denied or revoked.  I understand that transportation shall be the sole responsibility of the parent.

Rules based on Regulation § 60-20-418 for Student Transfers

1. Transfers are denied or revoked when:
   • attendance and/or behavior are poor or
   • building capacity is exceeded
   • District rules and/or school rules are not met (punctuality, arrival and pick-up times, etc.)
   • Class size requires an additional staff member (i.e. teacher aide, additional teacher, or combination class)
   • the transfer request is made two (2) weeks within the end of the quarter
2. A Zone Waiver Request form must be submitted with this form if the student's residence will be out of zone of the receiving school.
3. If the student will be out of zone of the receiving school, the parent/guardian understands and agrees that transportation will be the sole responsibility of the parent.
4. Both 5th and 8th grade students must reapply for transfer if they plan to attend a different middle/high school other than their designated receiving (rollover) school.
5. Any due obligations a student may have incurred at the withdrawing school will be transferred to the receiving school.  Requested copies of transcripts and report cards will not be certified as "official" documents until all obligations have been cleared.
6. A Parent/Guardian of a minor student must complete a copy of this form.
7. Only 1 transfer is granted per semester per student.
8. Student(s) must continue attending their current school until transfer request has been approved.
9. Submission of this form is for the request process to begin and does not guarantee the automatic enrollment of the student at the receiving school.