FORM - Association of Theological Schools / Commission on Accrediting

Petition related to Additional Location

for consideration by the ATS/COA Board of Commissioners
Commission-accredited schools must petition for approval prior to implementing substantive changes regarding additional locations (formerly called extension sites) that offer at least half of a degree (Policies and Procedures IV.E). Schools are to complete the relevant portion of this form, per additional location, for each petitioned change (i.e., submit one petition form per change). In completing this form, please include links to additional documentation as requested or as deemed helpful. Your Commission staff liaison will contact you if there are any questions regarding your submission.

This petition form covers the following types of substantive changes: (1) adding or expanding a location to offer half or more of a degree (IV.E.1), (2) closing an approved location that offers a complete degree (IV.E.2-3; cf. note below), (3) expanding an approved location from master's to doctoral degree (IV.E.1), (4) reducing an approved location to offer less than a complete degree (IV.E.2; cf. note below); and (5) relocating an approved location that offers half or more of a degree (IV.E.2-3). A petition for adding or relocating an additional location is not required if the majority of instruction at that location is delivered online (IV.F.2).

NOTE: If the school is not on probation and currently has at least two approved locations, then closing or reducing any additional location that does not presently offer a full degree (i.e., 25-99%) would require only notification to and acknowledgement from Commission staff (see IV.E.2). Closing a school's main campus and ceasing permanent operations or relocating a school's main campus and continuing operations in a new location requires the submission of a different petition form (viz. "Petition for Closing a School or Relocating the Main Campus"). Adding, closing, reducing, or relocating an additional location that offers at least one-fourth but less than one-half a degree requires only notification to staff, not this petition to the Board (see VI.A.6); adding/closing/relocating an additional location that offers less than one-fourth of a degree requires neither notification nor petition. All forms are available on the petitions and notifications webpage.

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Please note: you are able to save and return to this form as needed. Click "Save" at the bottom of any page and enter your email address. An email will be sent to you from Jotform (via noreply@jotform.com) which contains a link to your form in progress.
i. Name of school:*
ii. Contact information for person submitting this form:*

First Name (MI)Last Name
iii. Title:*
Position title of person submitting this form
iv. Email:*
A copy of your form will be sent to this address
v. Indicate the type of petition being submitted: *
Once petition type is selected, complete the items on the following pages

Adding/Expanding a location to offer half or more of a degree

(if the location is new or currently offers less than half a degree, then complete this petition; if the new location qualifies as a branch campus under Policies and Procedures IV.E.1, then consult with your Commission staff liaison before submitting this petition)
1. Effective date for adding/expanding this location: *

MonthDayYear
2. Complete address of new/expanding location:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
3. If the location is part of another entity (e.g., church or college), please list the name of that entity here and add a link to the written agreement allowing the school to use that facility:*
Written agreement must also be uploaded (see next/final page), or type "N/A" if not applicable
4. Describe reason(s) for adding/expanding this location:*
5. List percentage(s) of which degree(s) will be offered there:*
Degree(s) must also be Commission-approved
6. What resources are available at this location:
6a. Faculty:*
Indicate whether the location will use full-time or part-time faculty
6b. Facilities:*
Describe briefly the facilities and their accessibility
6c. Library:*
Describe extent of library resources and services available to students
6d. Student Services:*
Describe nature of student support services available
7. If adding/expanding this location is part of a teach-out agreement with another school, please describe here the reason for and nature of that agreement and provide link to signed copy of that agreement:*
Please type "N/A" if none. Otherwise, upload signed agreement as well; see final page of this form
8. Describe here how the program(s) offered at this location will be evaluated, per Standard 2.6:*
Consider providing link(s) to any documentation describing the school's educational evaluation process
9. Does your school meet all THREE criteria for an exemption to a focused evaluation visit? (See note below)*

YesNo
NOTE: Policies and Procedures IV.E.1 requires a focused visit within six months of opening an additional location that offers at least half a degree—unless the school meets these three exemption criteria in III.D.4: (1) has at least two approved additional locations offering half or more of a degree [three approved locations if school has not completed at least one accreditation cycle or has had recent public sanction], (2) is accrediting in good standing, and (3) has not been the subject of any recent Board actions raising concerns about its locations.
10. Describe what legal authority, if any, is needed to operate at this location and provide evidence that the school has that authority, e.g., state or provincial authorization (NOTE: for any international location where government authorization is not available, describe why it is not available and document instead that the proposed site has significant support from a recognized and respected professional, civic, or ecclesial organization in that area):*
Provide link(s) to any documentation here, or consolidate all appendices and upload bookmarked PDF (next page)

Closing an approved location that offers half or more of a degree

(if the school is not on probation and currently has at least two approved locations, only notification to and acknowledgement from Commission staff is required to close a partial-degree (i.e., 25-99%) location, per IV.E.2-3; if this is a full-degree location, then submit this petition form for Board review)
1. Effective date of approved location closure: *

MonthDayYear
2. Does this closure involve a location that offers a complete degree? (Policies and Procedures III.L, cf. IV.E.2)*

YesNo
3. Complete address of location being closed:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
4. Describe reason(s) for closing this location:*
5. Describe how the school's teach-out plan addresses all Commission criteria and provide link(s) to all required documentation (III.L.1-2); if a teach-out agreement is also required, provide a link to that agreement (III.L.3):*
All documents must also be uploaded (see next/final page), or type "N/A" if not applicable
6. List any other approved additional location(s), including the percentage(s) of degree(s) offered:*
Please type "N/A" if none

Expanding an approved location from master's to doctoral degree

(per Policies and Procedures IV.E.1)
1. Effective date of expansion:*

MonthDayYear
2. Complete address of approved location:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
3. Describe reason(s) for expanding this location and what percentage of which doctoral degree will be offered:*
4. Describe what additional resources are planned for students enrolling in the doctoral degree that will be new to this location (faculty, facilities, library services, student support):*
5. Describe how the doctoral program to be offered at this location will be evaluated, per Standard 2.6:*
If none, please type "N/A." Otherwise, consider providing link(s) to any documentation describing the school's educational evaluation process

Reducing an approved location to offer less than a complete degree

(if the school is not on probation and currently has at least two approved locations, only notification to and acknowledgement from Commission staff is required to reduce a partial-degree (i.e., 25-99%) location, per IV.E.2-3; if this is a full-degree location, then submit this petition form for Board review)
1. Effective date of location reduction:*

MonthDayYear
2. Complete address of location being reduced:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
3. Describe reason(s) for reducing this location:*
4. Does this reduction involve a location that offers a complete degree? (cf. Policies and Procedures III.L; cf. IV.E.2)*

No*Yes**
5a. *If NO, describe how educational needs of current students will be addressed:
5b. **If YES, describe how the school's teach-out plan addresses all Commission criteria and provide link(s) to all required documentation (III.L.1-2); if a teach-out agreement is also required, provide a link to that agreement (III.L.3):
All documents must also be uploaded; see final page of this form

Relocating an approved location that offers half or more of a degree

(per Policies and Procedures IV.E.2-3)
1. Effective date for relocation of this additional location:*

MonthDayYear
2. Complete address of "OLD" location:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
3. Complete address of "NEW" location:

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
4. Approximate distance between the closed and new locations:*
Indicate in miles or kilometers
5. If the new location is part of another entity (e.g., church or college), please list the name of that entity here and add a link to the written agreement allowing the school to use that facility:*
Written agreement must also be uploaded (see next/final page), or type "N/A" if not applicable
6. Describe reason(s) for relocation:*
7. List percentage(s) of which degree(s) will be offered there:*
Degree(s) must also be Commission-approved
8. What resources are available at the new location:
8a. Faculty:*
Indicate whether the location will use full-time or part-time faculty
8b. Facilities:*
Describe briefly the facilities and their accessibility
8c. Library:*
Describe extent of library resources and services available to students
8d. Student Services:*
Describe nature of student support services available
9. Does this petition involve an additional location offering a complete degree?*

No*Yes**
10a. *If NO, describe how educational needs of current students will be addressed:
(e.g., "all students will relocate to the new location")
10b. **If YES, describe how the school's teach-out plan addresses all the criteria in Policies and Procedures III.L.1-2 and provide a link to any required documents:
All documents must also be uploaded; see final page of this form
11. Describe here how the program(s) offered at this location will be evaluated, per Standard 2.6:*
If none, please type "N/A." Otherwise, consider providing link(s) to any documentation describing the school's educational evaluation process
12. Does your school meet all THREE criteria for an exemption to a focused evaluation visit? (See note below)*

YesNo
NOTE: Policies and Procedures IV.E.1 requires a focused visit within six months of opening an additional location that offers at least half a degree—unless the school meets these three exemption criteria in III.D.4: (1) has at least two approved additional locations offering half or more of a degree [three approved locations if school has not completed at least one accreditation cycle or has had recent public sanction], (2) is accrediting in good standing, and (3) has not been the subject of any recent Board actions raising concerns about its locations.
13. Describe what legal authority, if any, is needed to operate at this location and provide evidence that the school has that authority, e.g., state or provincial authorization (NOTE: for any international location where government authorization is not available, describe why it is not available and document instead that the proposed site has significant support from a recognized and respected professional, civic, or ecclesial organization in that area):*
If none, please type "N/A." Otherwise, provide link(s) to any documentation here, or consolidate all appendices and upload bookmarked PDF (next page)

When finished, please submit this petition to the ATS Accrediting Records Coordinator by hitting the "submit" button below. You can expect an automated confirmation email within a few minutes. There is no fee for this (or any) Commission petition. Please do not send any paper copies or any emailed attachments; submit only this completed, online form (including any links to additional information requested).

NOTE: Petitions for additional locations are typically decided by the Board of Commissioners within a few months (see submission deadlines on ATS petitions and notifications webpage). If the school is adding or relocating an additional location and does not meet the three exemption criteria described in Policies and Procedures IV.E.1, the Board will require a focused evaluation visit within six months of the start of the new location.
ATS Commission Staff Liaison Email*
A copy of your form will be sent to this address
CEO Email
A copy of your form will be sent to this address
CAO Email
A copy of your form will be sent to this address
ALO Email
A copy of your form will be sent to this address
PDF attachment (optional)

If submitting multiple documents, consolidate these as one (bookmarked) PDF file
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Additional comments
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Petition related to Additional Location

Adding/Expanding a location to offer half or more of a degree

Closing an approved location that offers half or more of a degree

Expanding an approved location from master's to doctoral degree

Reducing an approved location to offer less than a complete degree

Relocating an approved location that offers half or more of a degree