Israel Grantee End of Year Report for 2019-20

UJIA Israel Grantee End of Year Report for 2019-20

This form won't be available after 01/10/2020
Work Plan Submission ID
EXPLANATORY NOTES

We thank you for updating us on the progress you have made to date. We are aware that projects develop, evolve and change over time, as such a lot of information needs to be collected. It is very important that you keep us informed of any changes that have occurred to the project as well as making sure all expenditure reports and additional materials are submitted in time. UJIA requires full transparency even if original targets, plans or financials have changed.

The sooner reports and supporting documents are sent, the sooner we can process final instalments. If there is a need for extension for submission of the report, please contact us.

Also, please note that as per UJIA policy, programmes whose grants are approved for 2020-2021 cannot receive first instalments until the previous year's grant is closed.

For a downloadable version of this form for drafting purposes, please click here.

SECTIONS IN THIS FORM
- Contact and Grantee Details
- End of year Updates
- UK-Israel Engagement
- Programme Mapping Elements: Participants, Personnel, Evaluation, Geographic Locations and Activities impact
- Fundraising
- Budget Details
- Marketing Materials
ADDITIONAL DOCUMENTS REQUIRED

Please ensure you have these documents ready and available before starting this form.
THEY WILL ALL NEED TO BE UPLOADED AT THE END OF THIS FORM.
- Completed End of Year Financial Excel Report. Click here to download the template. You will need to upload this completed file at the end of this form
- Completed General Ledgers Report (“kartesot”) reflecting all approved budget lines funded by UJIA, and/or other official supporting documents such as receipts of payments, pay slips etc.
- Geographical Locations spreadsheet. Click here to download the template
- Marketing/public relations material; 10 photos of the programme (electronic format only), articles, about the organisation and programme
- Profiles, testimonials and/or personal statements addressing the programme’s impact on participants
- Evaluation reports that were developed for this programme, whether internal or external
CONTACT INFORMATION

Ronit Davis, ronit.davis@ujia.org, Tel: (03) 696-5244 Ext. 2
Tal Grad Kvatinsky, tal.gk@ujia.org, Tel: (03) 696-5244 Ext. 3
CONTACTS AND GRANTEE DETAILS
Your Name*
Position in organisation*
Mobile no.*
Email*
Name of grantee organisation*
Name of implementing organisation
(if different from requesting organisation)
Name of programme*
Date programme began*
Date programme ends*

END OF YEAR UPDATES

Please remember that all major changes to the programme and any changes in the budget require UJIA approval.
NoYes
Please indicate the reasons for the delays and how it impacts on the implementation of the programme, as well as what steps will be taken to cope with the changes:*

max. word count: 2000/200
NoYes
Please briefly specify the changes:*

max. word count: 2000/200
NoYes
Please briefly specify the changes:*

max. word count: 2000/200
What were some of the programme challenges that you faced and how were they addressed?*
What are the programme’s most significant achievements thus far in either programming or organisational aspects? To what extent did the project impact its target population andor staff?*
NoYes
Please briefly specify the short term changes (2019/20):*
Please briefly specify the long term changes:*

UK-ISRAEL ENGAGEMENT

As UJIA continues to develop our UK-Israel engagement focus, and work with you on constantly improving, we would appreciate your feedback on the following:
NoYes
How many?*
What did and did not work well on these visits? Please be specific:*

max. word count: 2000/200
If you have any suggestions or ideas for future visits, please share with us:

PROGRAMME PARTICIPANTS
What is the gender distribution of participants*
Your Work Plan stated the expected number of participants by age range as:
Your Mid Year review stated the number of participants as:
NoYes
Please specify the actual number of participants by age range:*
Please briefly explain the reasons for the changes:*
PROGRAMME PERSONNEL
NoYes
Please specify the changes in the table below, corresponding to the expenditure report*
If staff left in the middle of the year, include their names with their employment termination and list replacement, if relevant*
NoYes
If yes, please give details: *

max. word count: 2000/200
Describe all professional development, mentoring and/or volunteer training provided to staff and volunteers as part of the programme. Please include the following: how many sessions, dates, anticipated number of participants and facilitators and topics discussed: *

max. word count: 4000/400

EVALUATIONS
Describe how your organisation measures the overall effectiveness of the activities it will run in the programme:*

max. word count: 2000/200
Please provide information on all monitoring and evaluation of your work which has been carried out by you and your partners. What have been some of the major lessons learned? Are there any changes your organisation has decided to make to next year's programme implementation, organisational structure or budget?*

max. word count: 2000/200
If applicable, attach any materials that were developed for this project, whether internal or external evaluation reports, and materials that have been developed for this project:

Browse Files
Multiple files can be uploaded of up to a total of 10MB. Accepted formats are: pdf, doc, docx, xls, xlsx, csv, txt, rtf, html, mp3, wma, mpg, flv, avi, jpg, jpeg, png, gif Cancelof

PROGRAMME GEOGRAPHIC LOCATIONS

If you haven't already downloaded the spreadsheet at the beginning of this form, please click here.

Based on the location and information from your Work-Plan and Mid-Year Reports, please fill in ALL the columns with updated info on the programme location(s) as part of the UJIA grant, the participants and activities that took place thus far.

When you have completed this, please upload it using the upload button below. Please do not change the filename.
Upload Geographical Locations spreadsheet*

Browse Files
xls or xlsx only Cancelof

ACTIVITIES IMPACT

Based on the Activities (Output Targets) and Impact (Outcome Targets) from your Work-Plan and Mid-Year Reports, in case there were changes from the last report, please fill in ALL the columns with update info on the programme progress and the impact it has with any past or anticipated changes.

*Please be sure that actual activities (outputs) listed below correspond to activities listed in the expenditures report.
Work Plan Output and Outcome Targets*
Mid Year Actual Output and Outcome Targets*
End of Year Actual Output and Outcome Targets*

BUDGET DETAILS - Programme Income & Expenditure

Please upload your:
- Completed End of Year Financial Report (Excel Attachement – Click here to download). Please detail all income and expenditure for this programme including their current status and expected funding sources.
- Completed General Ledgers Report (“kartesot”) reflecting all approved budget lines funded by UJIA, and/or other official supporting documents such as receipts of payments, pay slips etc.
Be sure to provide as much detailed budget breakdown as possible so it is clear how you have arrived at the total figures (e.g. teacher's salary per hour x number of hours per week x number of weeks).

All budgets and figures need to be in NIS only.
Please upload all required files*

Browse Files
Accepted formats are: pdf, doc, docx, xls, xlsx, csv, txt, rtf, html, jpg, jpeg Cancelof

PROGRAMME MARKETING MATERIALS

Marketing materials collected by your organisation or from the news:
- Attach 10 photos or a link to an online folder, please include in the file name the occasion and location it was taken
- Attach link(s) to articles about the programme and/or the organisation’s work
- Testimonials and personal stories of both staff and clients with quotes. Please be sure to include (if applicable): full name, age, residence, educational and professional background, ethnic background, family situation, and how they have gained from participating in or working on the programme
Privacy Considerations:
- Please ensure you have permission to share any personal information (including pictures/video) from the individuals concerned
- Please inform us if names of clients have been changed to respect their privacy
YesNoN/A (no personal data included)
Links to marketing files if applicable:
Please upload your marketing files and/or other relevant information*

Browse Files
Multiple files can be uploaded of up to a total of 30MB. Accepted file formats: pdf, doc, docx, xls, xlsx, csv, txt, rtf, html, mp3, wma, mpg, flv, avi, jpg, jpeg, png, gif Cancelof
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UJIA Israel Grantee End of Year Report for 2019-20