Panola College Facility and Equipment Use Agreement

Panola College Facility and Equipment Use Agreement
ORGANIZATION*
CONTACT PERSON*
Name of Event*
Expected Attendance*
Date*

MonthDayYear
Date
Time Open (Set up by)*

Hour Minutes

AM/PM Option
Event Start Time*

Hour Minutes

AM/PM Option
End Time*

Hour Minutes

AM/PM Option
Date

MonthDayYear
Date
Event Start Time

Hour Minutes

AM/PM Option
Time Open (Set up by)

Hour Minutes

AM/PM Option
End Time

Hour Minutes

AM/PM Option
Date

MonthDayYear
Date
Time Open (Set up by)

Hour Minutes

AM/PM Option
Event Start Time

Hour Minutes

AM/PM Option
End Time

Hour Minutes

AM/PM Option
If more dates needed, specify here (ex. once a month):
Meal(s) Requested*
OTHER
Please complete the catering request form here.
Room(s) Requested*
Room(s) Requested
Room(s) Requested
Room(s) Requested
Room(s) Requested
Room(s) Requested
Rectangle Tables*

YesNo
Number*
Round Tables*

YesNo
Number*
Chairs*

YesNo
Number*
Audio/Visual Equipment*

YesNo
Description*
Any special instructions/ Detailed Set up*
Upload drawing of event set up*

Cancelof
Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Signature*

Clear
Date*

MonthDayYear
Date
Please verify that you are human*
FOR OFFICE USE ONLY

COLLEGE APPROVAL _____________________________ DATE _______________

CONFIRMATION NUMER __________________________

AIR/HEAT SCHEDULE BEGIN ___________________ END ________________

DISTRIBUTE TO:

ATHLETIC DIRECTOR ________ AUDIO/VISUAL ________ CAMPUS SECURITY ________

FINE ARTS DIRECTOR ________ HOUSEKEEPING ________ MAINTENANCE ________

SUPERINTENDENT (BLDG) ________ COLLEGE FOOD SERVICE ________
FACILITY USE POLICIES
- College facilities exist for the primary purpose of providing education services to students; therefore, Collegerelated activities receive first priority. When facilities are not otherwise committed, they may be made available at reasonable rates to community groups for activities.
- Should an outside organization desire to have food served, it will be catered by the College food service. The cost of meals will be determined on an individual basis by the food service manager. No alcoholic beverages may be served or brought on campus by anyone using College facilities.
- The requesting organization must complete this written application furnished by the College and submit it along with payment to the Business Office ten business days prior to use. The College President or designee has the authority to approve and disapprove requests for use of facilities. Scheduling is provided through the Business Office.
- Concession rights during athletic events and other College-sponsored activities shall be determined by the Business Office; however, first choice is given to college organizations. Additional charges may be made at the discretion of the College administration for furnishing supplies and equipment or for excessive cleanup and/or repair.
- A damage deposit may be required prior to approval of the rental agreement.
- The person in charge of the activity witnesses by his/her signature that he/she assumes full responsibility for the facility and contents during the course of the activity. He/she agrees to supervise the activity and to make restitution for the same.
- I understand and accept that Panola College provides no insurance to or for the renting party or user.
- Nothing may be affixed to the walls, ceilings, floors, or curtains with staples, tape, glue, or in other manner.
- Illegal drugs and firearms are not allowed on college property.
- No smoking is allowed in any college building.
- All events must have at least one Panola College police officer present. Two officers will be present if deemed necessary by the Panola College Police Department.
- Requests for facility use cannot be made more than sixty (60) days prior to scheduled events. During summer months, June 1-August 1, requests may be made less than sixty (60) days.
- Cancellation of an event must be made 72 hours prior to the event. A late cancellation fee of $100 will be charged to any club, nonprofit group or organization if this requirement is not met.
- Panola College reserves the right to reject any requests not in the best interest of the College.
** It is the College's expectation of all groups using the College facilities to abide by the health and social distancing guidelines from the Center for Disease Control (CDC), Texas Department of State Health Services (DSHS), and our local officials. **
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