Joiners / Leavers Form
This form must be completed for all EMPLOYEES joining and leaving the business. Where a Subcontractor is leaving the business, this form must be completed also.
Submission Date
*
/
Day
/
Month
Year
Date
Reason for completing this form:
*
Joiner
Leaver
Is subcontractor
! If you are a line manager you must only start this form for a LEAVER !
Full Name of Joiner / Leaver:
*
Full Name of Line Manager
*
The person submitting this form
Line Manager email address
Enter your email address to receive a copy of this form
Expected date of Leaving / Joining
*
/
Day
/
Month
Year
Date
Location
*
Newcastle
Manchester
London
St Ives
Region 1 (North West)
Region 2 (South)
Region 3 (Midlands & North East)
Hybrid (only IT equipment provided)
Homeworker (only IT equipment provided)
Department
*
Management
M&E Install
Service ACTIVE
Small Works ACTIVE
Small Works PASSIVE
Service PASSIVE
Service Non-Technical
Role type:
*
Office
Field
Region
*
Region 1
Region 2
Region 3
IT
Log in information, emails, VPNS & groups.
Username:
*
joe.bloggs
Email Address
*
joe.bloggs@abcasystems.co.uk
Has the employee previously worked for ABCA?
*
Yes
No
Do they require access to previous e-mails?
*
Yes
No
Required access to network drives:
*
Subcontractors (on NCL-DC, mapped to B Drive) - subcontractors access
IMS (on NCL-DC, mapped to K Drive) - IMS access
CASHCABINET (on MCR-DC, mapped to L Drive) - Domain users (will be setting up cashcabinet deny group)
share (on MCR-DC, mapped to M Drive) - Domain users (will be setting up share deny group)
HR (on NCL-DC, mapped to N Drive) - HR access
NCLArchive (on NCL-DC, mapped to P Drive) - ArchiveFolder
Sky (on NCL-DC, mapped to R Drive) - Sky Management Access
NCLScans (on NCL-DC, mapped to S Drive) - Domain Users
ManagementFiles (on NCL-DC, mapped to T Drive) - Management Files Access
GroupOperations (on NCL-DC, mapped to U Drive) - Group Operations
IT (on NCL-DC, mapped to V Drive) - IT Access
Accounts (on NCL-DC, mapped to W Drive) - Accounts access
Not required
Email Distribution Groups to be a member of:
*
All Office Users (allofficeusers@abcasystems.co.uk)
All Users (allusers@abcasystems.co.uk)
ClaireKristenUpways (clairekristenupways@abcasystems.co.uk)
DenyOutboundEmail (DenyOutboundEmail@abcasystems.co.uk)
Expenses (expenses@abcasystems.co.uk)
FSO (fso@abcasystems.co.uk)
Gary Emails (garyemails@abcasystems.co.uk)
Install Department (install.department@abcasystems.co.uk)
Install Engineer (installengineer@abcasystems.co.uk)
Install North team (installnorthteam@abcasystems.co.uk)
Install South Team (installsouthteam@abcasystems.co.uk)
IT (it@abcasystems.co.uk)
Londonaccounts (londonaccounts@abcasystems.co.uk)
Manchestertradecounter (manchestertradecounter@abcasystems.co.uk)
Mark Jackson Forward (markjacksonforward@abcasystems.co.uk)
MHTFSO (mhtfso@abcasystems.co.uk)
Newcastle Install (newcastleinstall@abcasystems.co.uk)
Nforward (nforward@abcasystems.co.uk)
PSQ (PSQ@abcasystem.onmicrosoft.com)
Regional Sup (Regional_Sup@abcasystem.onmicrosoft.com)
Sales Team (salesteam@abcasystems.co.uk)
Service desk admin & Scott (serrvicedeskadmin&scott@abcasystems.co.uk)
Service Engineer (serviceengineer@abcasystems.co.uk)
Service engineers & Scott (servicedeskengineers&scott@abcasystems.co.uk)
Sky Department (sky.department@abcasystems.co.uk)
Sky Field (skyfield@abcasystems.co.uk)
Sky Office (skyoffice@abcasystems.co.uk)
Sky team (skyteam@abcasystems.co.uk)
Social Department (social.department@abcasystems.co.uk)
Social housing install (socialhousinginstall@abcasystems.co.uk)
Stop Go Engineers (StopGoEngineers@abcasystems.co.uk)
Region 2 Service Engineers (reg2serviceengineers@abcasystems.co.uk)
Passive Fire (passivefire@abcasystems.co.uk)
Not required
Shared Mailbox to be a member of:
*
accounts@abcasystems.co.uk
aicodownloads@abcasystems.co.uk
apple@abcasystems.co.uk
assets@abcasystems.co.uk
communalty@abcasystems.co.uk
correctiverepairs@abcasystems.co.uk
customerservices@abcasystems.co.uk
expenses@abcasystems.co.uk
fobs@abcasystems.co.uk
hr@abcasystems.co.uk
hrforms@abcasystems.co.uk
info@abcasystems.co.uk
install.mtvh@abcasystems.co.uk
install@abcasystems.co.uk
installcompletion@abcasystems.co.uk
it@abcasystems.co.uk
nhg@abcasystems.co.uk
noreply@abcasystems.co.uk
plannedmaintenance@abcasystems.co.uk
PSQ@abcasystems.co.uk
sales@abcasystems.co.uk
scheduling@abcasystems.co.uk
servicedesk@abcasystems.co.uk
servicedesknorth@abcasystems.co.uk
servicedesksouth@abcasystems.co.uk
sky@abcasystems.co.uk
tgp@abcasystems.co.uk
Not required
Access to shared Calendars (Meeting Rooms)
*
Outlook license required
*
Exchange Online (Plan 1) (Email, SharePoint, Onedrive)
Microsoft 365 Business Basic (Email, SharePoint, Onedrive, MS Teams, Power BI)
E3 Office 365 (Email, SharePoint, Onedrive, MS Teams, Power BI, Power BI Pro)
Power BI Pro + Microsoft 365 Business Basic
VPN Required:
*
Yes - Newcastle
Yes - Manchester
No
VPN Location
*
Newcastle
Manchester
Phones
Extension, direct dial & phones groups.
Extension Group
*
Management 11**
Accounts 12**
Sky 13**
Small Works 15**
M&E Install 16**
Service 17**
N/A
Direct Dial Prefix
Newcastle - +44 (191)
Manchester - +44 (161)
St Ives - +44 (1480)
London - +44 (20)
Voicemail email
*
joe.bloggs@abcasystems.co.uk
Outbound trunk
*
Phone Permissions
*
National
International
Permissions
Main Queue(s):
*
1st Overflow group:
*
2nd Overflow group:
*
Outbound Queue:
*
Will the employee be allocated a work mobile number to be updated in the phonebook
*
Yes
No
If yes, please provide the number to be updated below
IT ASSETS
Laptop, desktop and printer
Desktop or Laptop Required?
*
Desktop
Laptop
Not required
Laptop Required:
Yes
No
Deslock Required:
*
Yes
No
Watchguard Required:
*
Yes
No
Does a printer needs setting up:
*
Samsung Multi-ExpressX3220NR (London)
Zebra GK420d - labelprinter connected via USB, ignore if not needed (Manchester)
Konica Minolta BizhubC308 - (Manchester)
HP Officejet Pro 6830 (Manchester)
Konica Minolta BizhubC308 - Upstairs (Newcastle)
Konica Minolta Bizhub C280 (Newcastle)
HP Laserjet P2055DN
Not required
Please advise where the work station needs to be set up and in which office (if applicable)
*
For example, Desktop will need to be set up in the Newcastle, in the Sales office next to the printer.
Date for setup to be completed by:
*
/
Day
/
Month
Year
Date
Log in details to be sent to
*
firstname.lastname@abcasystems.co.uk
Requested By:
*
Signature
*
DEPARTMENT JOINER
Cash for Windows required?
*
Yes
No
Name of existing user's account to replicate
i.e a current employee who has the same settings that the new starter requires.
Cash OnCall required?
*
Yes
No
Matrix Required?
*
Yes
No
eMaps License required?
Yes
No
SharePoint required? (Dropbox replacement)
*
Yes
No
Jotform access required?
*
Yes
No
If yes, which forms and dropdowns do they need added to?
*
Engineer Postcode
*
What will the Engineer delivery address be for their stock location?
*
BYBOX required
Unit D5 Leyton Ind Estate
Unit T10 Leyton Ind Estate
Unit 24 Mylord Crescent, Newcastle
Shire Storage, Ram Mill, Manchester
Safestore
Not required
Other
Which Safestore will they collect stock from?
*
Patch
*
Please Select
SERV – 1
SERV – 2
SERV – 3
SERV – 4
SERV – 5
SERV – 6
SERV – 7
SERV – 8
SERV – 9
SERV – 10
SERV – 11A
SERV – 11B
SWF - Dudley
SWF - Halton
SWF - Longhirst
SWF - MTVH
SWF - NHG
SWF - Optivo
SWF - SBHG
AUTO - North
AUTO - South
N/A
Van stock list type
*
SERVA – AUTOMATION
SERVA – FIRE / EML
SERVA– SECURITY / ACCESS CONTROL
SERVA – TV
SERVA - CALL OUT
SERVA - FLM
SERVP - HANDYMAN
SERVP - DOOR INSTALLER
SERVP - REMEDIALS FD
SERVP - REMEDIALS FS
SERVP - FLM
SERVP - SURVEYOR
N/A
More than one option can be selected
Are there any variants to the van stock list type(s) selected above?
*
Include correct product codes and MIN/MAX quantities
What consumables are required?
*
Include correct product codes and MIN/MAX quantities
Leaver
Disable accounts, remove license etc.
Disable Microsoft Account:
*
Yes
No
Remove Microsoft License:
*
Yes
No
Remove Matrix Access:
*
Yes
No
Convert mailbox to shared:
*
Yes
No
Grant required access to mailbox:
*
Yes
No
If yes, please confirm who should be provided access:
*
Autoreply on mailbox:
*
Yes
No
Phone extension deleted:
*
Yes
No
Divert on direct dial:
*
Yes
No
User removed from proofpoint and address as an alias to the persons monitoring the mailbox:
*
Yes
No
Does the employee have a work mobile number to be removed from the phone book
*
Yes
No
If yes, please confirm the mobile number
Is there any other information you would like to add:
Reason for Leaving
*
Please Select
Dismissed
End of Contract
Resignation
TUPE
Non-Starter
DISMISSAL: Reason for Leaving
*
Please Select
Absence
AWOL
Failed screening
Gross Misconduct
Misconduct
Performance
Prior to disciplinary
SOSR
Unsuccessful Probation
END OF CONTRACT: Reason for Leaving
*
Please Select
End of contract fixed term contract
Redundancy
Subcontract Operative leaver
RESIGNATION: Reason for Leaving
*
Please Select
Health issues
Moved to another employer
Personal Reasons
Reason not given
Relocated
To be self employed
Unhappy In Role
TUPE: Contract being transferred
*
Requested by:
*
Signature
*
DEPARTMENT LEAVER
Remove CASH License
*
Yes
No
N/A
BYBOX to cancel
*
Yes
No
Is there any other information you would like to add:
*
Please ensure all information is correct before submitting this form.
SUBMIT
Should be Empty: