1. Application is NOT confirmed until you receive an official email. Prior to approval, applicant must furnish a certificate of liability insurance in the amount of $2,000,000 and the certificate must include the City of Santa Fe Springs as an additional insured. An endorsement letter must accompany the insurance certificate. The endorsement must include the City’s address and the address of the permitted field(s) being requested.
2. Applications may be submitted beginning the first Monday in January for field usage July through November of the same year. Applications may be submitted beginning the first Monday in June for field usage March through June of the following year. Athletic field reservations are granted on a first come first serve bases. Fields will be closed for maintenance at the discretion of the Parks & Recreation Division.
3. Applicant must be 21 years of age or older, and must submit completed application in person to Town Center Hall, 11740 E. Telegraph Road or email to AliciaTrujillo@santafesprings.org.
4. DEPOSIT/REFUND POLICY: Deposits are due at the time application is submitted. Deposits are refundable; however, deposits will be withheld by the City if any part of the contract has not been met by the applicant, and/or their guests. If all requirements of the contract have been met, the deposit will be refunded via mail. If paying by credit card, deposits will be refunded back to credit card within 7 business days after event.
5. Rain Policy – Field use is prohibited within 24 hours of last rain. Field use permits are subject to cancellation based on this policy. In the event the Parks & Recreation Division cancels a permit due to rain a credit/refund or adjustment to fees will be made accordingly.
6. MODIFICATION POLICY: A $25.00 per field/per day non-refundable fee will be charged for any modification of permit hours. Any modification made 2 weeks or less prior to the scheduled event will result in the loss of the entire deposit.
7.CANCELLATION POLICY: A $50.00 per field/per day non-refundable fee will be charged for any cancellation. Any cancellation made 2 weeks or less prior to the scheduled event will result in the loss of entire deposit.
8. All other fees are due 2 weeks prior to the scheduled activity. If the fees are not paid as required, your reserved date will be cancelled. All prices are subject to change.
9. Lining/chalking of field(s) needs to be completed during reservation time. If additional time is needed to chalk/line the field(s), it can be purchased at a cost of $30 per hour. Chalking/lining of the filed cannot be done the day before your reservation. Painting of the fields is not allowed.
10. No posters, banners, and/or fliers may be fastened to any part of the building without prior permission. Approval is required by Division’s Supervisor prior to hanging or displaying banners/posters.
11. Permission from the Division office is required in order to sell food or merchandise at location. A Food Handler Certification and clearance from Health Department is required.
12. Permit group agrees to reimburse the City of Santa Fe Springs for any loss of damage to any City property that may occur by your organization/group/spectators.
13. Any equipment brought onto the premises must be removed by permit group at the end of the day. Any debris/trash MUST be picked up from the facility including parking lots, facility curbsides and residential curbsides and placed inside trash cans or removed from premises.
14. NO ALCOHOL BEVERAGES ALLOWED ON PREMISES; INCLUDING THE PARKING LOT! If a team or spectator is in violation of this policy, the organization may have further use of a City facility suspended. This includes any individual coming onto the premises already intoxicated.
15. NO SMOKING: Santa Fe Springs’ parks and buildings are non-smoking facilities.
16. FIGHTING WILL NOT BE TOLERATED! The Parks & Recreation Division will not tolerate anyone instigating or participating in any hostile acts or inappropriate language toward recreation staff while on City property. Any and all individuals involved in fighting will be asked to leave the premises. Staff reserves the right to call Police for any individual not cooperating with recreation staff.
17. Applicant is responsible for supervision of organizations guests and staff.
18. Children must be accompanied by an adult at all times. No children allowed in the dugouts during a game or practice.
19. Applicant, guests and staff are to refrain from engaging in (or threatening) physical violence, intimidation, assault, or battery, including but not limited to unwanted/unsolicited touching; and, refrain from any activity which places oneself or others at risk of injury or infringes upon the rights of other participants or staff.
20. The City of Santa Fe Springs is not responsible for items that are lost, stolen, or damaged in or on the grounds of the facilities. Leaving personal items unattended, or bringing in personal belongings that are disruptive to the primary use of space are not allowed.
I have read and agree to adhere to the Rental Policy for the Athletic Fields.